Scope
Reference
PIMS
Description
The current version of the Portfolio Information Management System (PIMS) was implemented by the West Yorkshire Combined Authority in 2018. The system was developed to improve the transparency and consistency of information for projects that were being delivered by the Combined Authority and its delivery partners, and because of that, improve the efficiency of monitoring and reporting information. Since then, WYCA has expanded its portfolio significantly - from 200 to over 800 project sites - and the existing system has struggled to keep pace. Key challenges include: • Outdated technology architecture. • Manual, resource-intensive updates. • Limited reporting and dashboarding capabilities. • A lack of scalability for growing governance and assurance needs. In response, WYCA's Strategic Portfolio Office (SPO) has engaged internal stakeholders throughout WYCA and reviewed lessons learned to define the vision for a future-ready system. We are now seeking a development partner to build a new system that delivers improved functionality, efficiency, and user experience.
Total value (estimated)
- £0 including VAT
Above the relevant threshold
Contract dates (estimated)
- 15 September 2025 to 15 September 2028
- Possible extension to 15 April 2032
- 6 years, 7 months, 1 day
Main procurement category
Services
CPV classifications
- 48612000 - Database-management system
- 48000000 - Software package and information systems
- 48600000 - Database and operating software package
- 72000000 - IT services: consulting, software development, Internet and support
- 72300000 - Data services
Contract locations
- UKE4 - West Yorkshire
Engagement
Engagement deadline
17 May 2025
Engagement process description
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
14 June 2025
Contracting authority
West Yorkshire Combined Authority
- Public Procurement Organisation Number: PHYG-7328-ZLQJ
Wellington House, 40-50 Wellington Street
Leeds
LS1 2DE
United Kingdom
Telephone: +44 01132517272
Email: commercialteam@westyorks-ca.gov.uk
Website: https://www.westyorks-ca.gov.uk
Region: UKE42 - Leeds
Organisation type: Public authority - sub-central government