Section one: Contracting authority
one.1) Name and addresses
CARLTON ACADEMY TRUST
Carlton Bolling,Undercliffe Lane
BRADFORD
BD30DU
Contact
Darren Harvey-Hill
Telephone
+44 1535210333
Country
United Kingdom
NUTS code
UKE4 - West Yorkshire
Internet address(es)
Main address
http://carltonacademytrust.co.uk/
one.4) Type of the contracting authority
Other type
Academy
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
IT Consultancy and Design
Reference number
2021/S 000-014919
two.1.2) Main CPV code
- 50300000 - Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
two.1.3) Type of contract
Services
two.1.4) Short description
Carlton Academy Trust are seeking to streamline and integrate their IT infrastructure over
the Summer 2021 holidays.
As part of this, the networks and active directories at the 5 component schools will be
amalgamated to a single directory, with a single Azure Active Directory / Microsoft 365
tenancy and Google Workspace.
The project will require the design of the networks including VLAN & Subnet assignment,
DNS, DHCP, Smoothwall configuration and other related services as appropriate as well as
implement them on the network infrastructure in place and identified as being purchased for
the new project.
Carlton Bolling will be moving to a Meraki network with Meraki switching and wireless
access points, replacing their existing Aruba devices. It is intended that the Aruba equipment
be re-used in the primary schools which are using a mixture of Netgear, Huawei and Ruckus
wireless / switching. The primaries currently operate on a flat network, however, it is
expected that this will be moved to a multi subnet/VLAN environment as appropriate.
Deployment of the networks is intended to include Microsoft System Center Configuration
Manager linked to Endpoint Manager to allow the automated deployment and configuration
of machines across the trust with a distribution point at each school using existing on premise
servers re-purposed as appropriate.
This work will require the redeployment of all client devices totalling around 1200 machines
in the trust across the various sites as well as standardised configuration of the network.
Windows wireless devices should utilise 802.1x authentication to remove the reliance on
passwords for authentication.
The new server infrastructure at Carlton Bolling will include a 3 host vSphere failover cluster
which should host the server infrastructure for the new domain, with VMWare vSphere used
at the primary schools. Veeam backup will be used throughout. The service provider should
set up & commission the storage infrastructure, network and vSphere cluster as appropriate,
re-using any existing servers in ancillary roles such as performing backup services for the
existing iSCSI based NAS appliance.
Alongside the related network design & implementation, various ancillary systems,
including, but not limited to CCTV, Catering, Print management and SIMS will need to be
redeployed as appropriate at least school.
Integration between Google Workspace, Azure Active Directory and the on-premise
directory is expected as well as the management of issuing all existing staff and students
with credentials for their new logins prior to term starting.
The Project must be undertaken and completed during the Summer Break 24 July - 01
September 2021
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £49,000 / Highest offer: £200,000 taken into consideration
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKE4 - West Yorkshire
two.2.4) Description of the procurement
Carlton Academy Trust are seeking to streamline and integrate their IT infrastructure over
the Summer 2021 holidays.
As part of this, the networks and active directories at the 5 component schools will be amalgamated to a single directory, with a single Azure Active Directory / Microsoft 365
tenancy and Google Workspace.
The project will require the design of the networks including VLAN & Subnet assignment,
DNS, DHCP, Smoothwall configuration and other related services as appropriate as well as
implement them on the network infrastructure in place and identified as being purchased for
the new project.
Carlton Bolling will be moving to a Meraki network with Meraki switching and wireless
access points, replacing their existing Aruba devices. It is intended that the Aruba equipment
be re-used in the primary schools which are using a mixture of Netgear, Huawei and Ruckus
wireless / switching. The primaries currently operate on a flat network, however, it is
expected that this will be moved to a multi subnet/VLAN environment as appropriate.
Deployment of the networks is intended to include Microsoft System Center Configuration
Manager linked to Endpoint Manager to allow the automated deployment and configuration
of machines across the trust with a distribution point at each school using existing onpremise
servers re-purposed as appropriate.
This work will require the redeployment of all client devices totalling around 1200 machines
in the trust across the various sites as well as standardised configuration of the network.
Windows wireless devices should utilise 802.1x authentication to remove the reliance on
passwords for authentication.
The new server infrastructure at Carlton Bolling will include a 3 host vSphere failover cluster
which should host the server infrastructure for the new domain, with VMWare vSphere used
at the primary schools. Veeam backup will be used throughout. The service provider should
set up & commission the storage infrastructure, network and vSphere cluster as appropriate,
re-using any existing servers in ancillary roles such as performing backup services for the
existing iSCSI based NAS appliance.
Alongside the related network design & implementation, various ancillary systems,
including, but not limited to CCTV, Catering, Print management and SIMS will need to be
redeployed as appropriate at least school.
Integration between Google Workspace, Azure Active Directory and the on-premise
directory is expected as well as the management of issuing all existing staff and students
with credentials for their new logins prior to term starting.
The Project must be undertaken and completed during the Summer Break 24 July - 01
September 2021
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-014919
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 July 2021
five.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Afinite
Leeds
Country
United Kingdom
NUTS code
- UKE4 - West Yorkshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £49,000 / Highest offer: £200,000 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Carlton Academy Trust Governing Body / Trustees
Bradford
Country
United Kingdom