Scope
Reference
WNC 00000512
Description
West Northamptonshire Council wishes to invite tenders for a concession contract for bus shelter advertising, from which the maintenance of bus shelters is to be funded, with the aim of the Authority also receiving an income. The contract will provide for the operator to provide and install new shelters. Further details are located within the Tender pack via West Northamptonshire Council's In-Tend portal.
Total value (estimated)
- £15,000,000 excluding VAT
- £18,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 3 November 2025 to 2 November 2035
- Possible extension to 2 November 2040
- 15 years
Description of possible extension:
The Authority may, by giving the Supplier not less than 12 months' written notice prior to expiry of the Initial Term, request the extension of this agreement in respect of the whole (or part) of the Services and on the same terms mutatis mutandis, for a period of up to five years from the day following expiry of the Initial Term.
Main procurement category
Services
CPV classifications
- 44212321 - Bus shelters
- 34000000 - Transport equipment and auxiliary products to transportation
- 34928000 - Road furniture
- 50800000 - Miscellaneous repair and maintenance services
- 45213315 - Bus-stop shelter construction work
- 79341000 - Advertising services
- 79340000 - Advertising and marketing services
Contract locations
- UKF24 - West Northamptonshire
Submission
Submission type
Requests to participate
Deadline for requests to participate
15 May 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
23 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 January 2040
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Full details on the award criteria for the PSQ stage (Procurement Specific Questionnaire) and the ISFT stage (Invitation to Submit Final Tender) are located in the tender pack on the WNC In-Tend... |
Price |
Weighting description
Full details on the award criteria for the PSQ stage (Procurement Specific Questionnaire) and the ISFT stage (Invitation to Submit Final Tender) are located in the tender pack on the WNC In-Tend portal, project ref WNC00000512.
PSQ Stage: -
Bidders who do not meet the minimum requirements set out within the PSQ will be disqualified from the Tender process.
Full details are set out within the 'Procurement Specific Questionnaire Guidance' document located in the tender pack.
The PSQ comprises of the...
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Concession
Competitive flexible procedure description
The Authority has adopted the Competitive Flexible Procedure under the PA23 to include a dialogue phase to identify and define the solutions which are best suited to meeting the needs of the Authority as set out in the procurement documents.
The Competitive Flexible Procedure consists of two stages;
• Stage one: Procurement Specification Questionnaire (PSQ) - Conditions of Participation
• Stage two: Invitation to Submit Final Tender (ISFT) - to include dialogue.
The Authority does not intend to use the PSQ to reduce the number of Qualified Bidders down to the next stage of the Competitive Flexible process.
The Authority does not intend to reduce the number of Qualified Bidders down during the dialogue stages by applying the award criteria.
An indicative timetable for the procurement is detailed in the ISFT document together with the proposed approach to the dialogue process.
Documents
Documents to be provided after the tender notice
The Tender documents are available via the WNC In-Tend portal - https://in-tendhost.co.uk/wnc/aspx/Home
The project, WNC00000512 is located within the 'Tenders/Current' section of the portal.
Potential Suppliers will need to select 'view details' then 'express an interest' on the project prior to viewing the associated tender documents.
Potential Suppliers will need to be registered on the In-Tend portal (or logged in) before the 'express an interest' button is visible.
When the 'express an interest' has been selected, the project can then be located within the 'Tenders/My Tenders' section (bidders must be logged in to view 'My Tenders').
By expressing an interest on the In-Tend project is not an automatic acceptance to be invited to or submit a tender response. Please read all of the guidance within the Tender pack. All Potential Suppliers must complete and submit the PSQ response as part of the first stage of the tender process.
Contracting authority
West Northamptonshire Council
- Public Procurement Organisation Number: PGDV-8944-CMBP
Angel Street
Northampton
NN1 1ED
United Kingdom
Contact name: Claire Baker
Region: UKF24 - West Northamptonshire
Organisation type: Public authority - sub-central government