Scope
Reference
RHUL-24046
Description
Royal Holloway and Bedford New College (known as Royal Holloway, University of London), “the University”, is seeking early engagement with experienced security systems, maintenance, and support service providers. The University is preparing to re procure a single contract for the maintenance, support, and minor works associated with its CCTV/VSS, access control, intruder alarm systems, and associated services across its multisite estate in Egham and London. This pre market exercise aims to gather insight on scope, service models, resourcing assumptions, commercial structures, and technical requirements. Supplier feedback will be used to refine the University’s approach and ensure that the forthcoming procurement is competitive, deliverable, and aligned with industry best practice.
Total value (estimated)
- £1,500,000 including VAT
Contract dates (estimated)
- 1 August 2026 to 31 July 2031
- 5 years
Main procurement category
Services
CPV classifications
- 50610000 - Repair and maintenance services of security equipment
- 32231000 - Closed-circuit television apparatus
- 32234000 - Closed-circuit television cameras
- 32235000 - Closed-circuit surveillance system
- 35121000 - Security equipment
- 35121700 - Alarm systems
- 45310000 - Electrical installation work
- 45350000 - Mechanical installations
- 50000000 - Repair and maintenance services
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 71317000 - Hazard protection and control consultancy services
Contract locations
- UK - United Kingdom
Engagement
Engagement deadline
12 March 2026
Engagement process description
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
30 March 2026
Contracting authority
Royal Holloway and Bedford New College
- Public Procurement Organisation Number: PRVY-6462-QBVG
Royal Holloway University of London, Egham Hill
Egham
TW20 0EX
United Kingdom
Region: UKJ25 - West Surrey
Organisation type: Public authority - sub-central government