Scope
Reference
itt_116407
Description
WWHG requirement under this contract is for a single contractor in each geographical lot To carry out 6 monthly and yearly servicing and maintenance to fire alarm systems as per BS5839 Pt1 and provide certification to confirm compliance
Total value (estimated)
- £800,000 excluding VAT
- £1,000,000 including VAT
Above the relevant threshold
Main procurement category
Services
CPV classifications
- 31518200 - Emergency lighting equipment
- 31211110 - Control panels
- 50000000 - Repair and maintenance services
- 31625000 - Burglar and fire alarms
Contract locations
- UKL - Wales
Lot constraints
Description of how multiple lots may be awarded:
Bidders can bid for, and be successful on, all lots.
Not the same for all lots
Contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 1. North Wales
Description
North Wales Regional Lot
Lot value (estimated)
- £400,000 excluding VAT
- £500,000 including VAT
Contract dates (estimated)
- 7 July 2025 to 6 July 2027
- Possible extension to 6 July 2029
- 4 years
Description of possible extension:
Optional extensions of 2 x 12 month periods
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 2. South Wales
Description
South Wales regional lot
Lot value (estimated)
- £400,000 excluding VAT
- £500,000 including VAT
Contract dates (estimated)
- 7 July 2025 to 6 July 2027
- Possible extension to 6 July 2029
- 4 years
Description of possible extension:
Option to extend for 2 x 12 month periods
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. North Wales
As detailed within the tender pack
Lot 2. South Wales
As stipulated within the tender pack
Technical ability conditions of participation
Lot 1. North Wales
As detailed within the tender pack
Lot 2. South Wales
As stipulated within the tender pack
Particular suitability
Lot 1. North Wales
Lot 2. South Wales
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
13 May 2025, 5:00pm
Tender submission deadline
23 May 2025, 12:00pm
Submission address and any special instructions
Tenders must be submitted electronically via eTenderWales (https://etenderwales.bravosolution.co.uk/web/login.shtml) via the itt reference provided
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
13 June 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 April 2029
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60.00% |
| Quality | Quality | 40.00% |
Other information
Payment terms
30 days payment terms
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
No market engagement required for this procurement
Contracting authority
Wales and West Housing Association Ltd
- Public Procurement Organisation Number: PTLM-7319-QXJX
77 Parc Ty Glas
Cardiff
CF14 5DU
United Kingdom
Email: Procurement@wwha.co.uk
Website: http://www.wwha.co.uk
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales