Section one: Contracting authority/entity
one.1) Name and addresses
Salisbury NHS Foundation Trust
Odstock Road
Salisbury
SP2 8BJ
Contact
Henry Prudden
Country
United Kingdom
Region code
UKK15 - Wiltshire CC
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Somerset Cancer Register including maintenance of the system
two.1.2) Main CPV code
- 72320000 - Database services
two.1.3) Type of contract
Services
two.1.4) Short description
The provision of a digital platform which is designed for healthcare professionals to manage cancer patient care as well as providing patients the ability to access their cancer record at follow-up enabling tracking of a patients cancer journey. maintenance to include regular system updates, contract management, and support.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £75,420
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK15 - Wiltshire CC
Main site or place of performance
Salisbury NHS Foundation Trust,
Odstock Road,
Salisbury,
Wiltshire,
SP2 8BJ
two.2.4) Description of the procurement
An award of a contract for provision of Somerset Cancer Register including maintenance of the system for a period of three years, with no option to extend.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The Trust is in a position to enter into a 36-month contract with Somerset NHS Foundation Trust if one of the exemptions from tendering set out in Regulation 32 applies. In this instance the Trusts wish to utilise Regulation 32(2)(b) to award a contract to Somerset NHS Foundation Trust.
Regulation 32(2)(b) is the sole supplier exemption and applies where:
• The services can only be supplied by a particular supplier as competition is absent for technical reasons (“Test 1”)
• There is no other reasonable alternative or substitute available (“Test 2”); and
• The Trust has not artificially narrowed the parameters of the procurement in order to attempt to rely on the exemption (“Test 3”).
Test 1: The services can only be supplied by a particular supplier as competition is absent for technical reasons:
• Only Cancer specific Electronic Patient Record (EPR) that captures the full patient referral to treatment pathway, whilst being the only solution that meets all the National Dataset Requirements: Cancer Outcomes Services Dataset, National Clinical Audits, Cancer Waiting Times.
• Clinical Systems Interoperability: SCR is currently integrated with a number of the Trusts clinical system i.e. PAS / EPR and managing these mechanisms to ensure data integrity and quality is challenging and can only be managed by the incumbent supplier.
• Clinical Systems Integration: SCR provides the mechanism to link clinical systems to instantly pull data directly in the patient record for both diagnostics i.e. HL7 links to Pathology, Radiology and Oscopy systems, and HL7 links to anticancer drugs, Radiotherapy and surgery systems which drives efficiency in data capture and patient outcomes. This type of interfacing is proprietary and requires a unique and in-depth knowledge of technical skill to manage and maintain them with only Somerset NHS Foundation Trust can provide.
Test 2: There is no other reasonable alternative or substitute available
• Referral to treatment times: Increase in time to turnaround and treat patient whilst what would be multiple systems would be set-up to replicate the SCR service, which puts undue risk on a patient being treated.
• Alternative systems exist for patient pathway management but aren’t Cancer specific and don’t meet national reporting requirements, meaning the acquisition and implementation of multiple systems would need to be joined together with Cancer reporting data needing to e uploaded manually to the national Cancer Waiting Times (CWT) system. All these factors would incur additional and unnecessary cost and resource.
Test 3: The Trust has not artificially narrowed the parameters of the procurement in order to attempt to rely on the exemption.
• If an alternative system(s) providing the same level of functionality, integration and reporting had been available then they would have been considered as part of longer-term market engagement and sensing strategy, but at present, the market is limited to ony one provider in the form of SCR.
• Additionally, had an alternative system(s) been available, it would only have been considered as part of the wider Cancer Alliance i.e. SWAG replacement activity, as the alliances strategic objectives is to rationalise and commonise software products / packages to ensure continuity and consistency across the patch.
Therefore, and in summary, procurement and the project team are satisfied that there is sufficient evidence of compliance to both SFI’s and PCR 2015, and the contract will be via supplier’s Terms and Conditions, having been reviewed and offering minimal risk to the Trust.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
20 May 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Somerset NHS Foundation Trust
Lydeard House, Musgrove Park Hospital, Parkfield Drive, Taunton, Somerset, TA1 5DA
Taunton
TA1 5DA
Telephone
+44 7342067543
Country
United Kingdom
NUTS code
- UKK23 - Somerset
National registration number
Monitor 110100
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £75,420
Total value of the contract/lot/concession: £75,420
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Salisbury NHS Foundation Trust
Odstock Road
Salisbury
SP2 8BJ
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
Salisbury NHS Foundation Trust
Odstock Road
Salisbury
SP2 8BJ
Country
United Kingdom