Section one: Contracting authority/entity
one.1) Name and addresses
Scottish Police Authority
1 Pacific Quay, 2nd Floor
Glasgow
G51 1DZ
Charlotte.Reid@scotland.pnn.police.uk
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19762
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
PROC 20 0756 - Provision of Low Carbon and Renewable Energy Generation Support
Reference number
PROC 20 0756
two.1.2) Main CPV code
- 71314300 - Energy-efficiency consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
In 2019, Police Scotland launched its new Fleet Strategy. This 10 year plan sets out the process that the Authority will adhere to in replacing its 3,400 fossil fuel driven fleet with electric vehicles (EVs). As well as purchase of these vehicles, we will also need to implement onsite charging infrastructure in line with the growth of our new electric fleet.
In conjunction, Police Scotland is also implementing an Environmental Sustainability Strategy (ESS) in order to improve resource use efficiency and reduce greenhouse gas emission in line with our duties as a Public Body.
Police Scotland is interested in how this new ESS can influence the transition to EVs by providing as much electricity as possible to charging points from onsite renewable sources. In light of this, we require a contractor to support us in reviewing our Estate to identify sites suitable for photovoltaic installation, create detailed designs and installation tender specification as well as installer selection and quality check of resultant installation.
Section six. Complementary information
six.6) Original notice reference
Notice number: 2021/S 000-012213
Section seven. Changes
seven.1) Information to be changed or added
seven.1.2) Text to be corrected in the original notice
Section number
IV.2.2
Place of text to be modified
Time limit
Instead of
Date
16 July 2021
Local time
12:00pm
Read
Date
28 July 2021
Local time
12:00pm
Section number
IV.2.6
Place of text to be modified
Minimum time frame during which the tenderer must maintain the tender
Instead of
Date
12 January 2022
Read
Date
24 January 2022
Section number
IV.2.7
Place of text to be modified
Conditions for opening of tenders
Instead of
Date
16 July 2021
Local time
12:00pm
Read
Date
28 July 2021
Local time
12:00pm
seven.2) Other additional information
Extension Request to allow bidders to review clarification responses that were published prior to the Q&A Deadline:
QUESTION
Thank you for the clarification response confirming that a liability cap will be acceptable (received 12/7/2021). We note that a previous response was issued to the question "...would you consider including an equitable limit of liability..." on 25/6/21 which indicated that a liability cap would not be acceptable ie "Bidders are required to accept the published terms contained within the ITT"
Ourselves, and potentially other bidders, ceased work on the bid following the response of 25/6/21 as a limit of liability is a condition of many industry standard insurance requirements. We have followed up with a number of further questions to seek clarification without success. We would therefore request an extension of time of the period lost (2 weeks).
ANSWER
ALL clarifications that was submitted to the Authority prior to the Q&A deadline were responded to in full in a timely manner. The Q&A Deadline has now passed, bidder had from tender publication 1st June 2021 until 12 noon 9th July to review the tender documents and submit any clarifications. No further extension will be permitted to the Q&A Deadline, 39 days is more than sufficient.
The Authority accepts the change to liability under the terms and conditions may have changed a bidders intention to bid for this contract opportunity - therefore we have extended the tender deadline until 12 noon, 28th July 2021 to provide more time to review clarification responses that have been published and for bidders to update their response should the clarifications impact them. No further tender extensions will be permitted.