Section one: Contracting authority
one.1) Name and addresses
South Lanarkshire Council
Almada Street
Hamilton
ML3 0AA
Contact
Linda Haggart
linda.haggart@southlanarkshire.gov.uk
Country
United Kingdom
NUTS code
UKM95 - South Lanarkshire
Internet address(es)
Main address
http://www.southlanarkshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00410
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework for Domestic and Commercial Removals, Storage and Disposals
Reference number
SLC/HT/23/013
two.1.2) Main CPV code
- 63121000 - Storage and retrieval services
two.1.3) Type of contract
Services
two.1.4) Short description
South Lanarkshire Council's Housing and Technical Resources Property, Housing Management and Homelessness Services have a requirement to provide a service for the Removal, Storage and Disposal of items. In addition, there is also the requirement as part of the Council’s wider buildings estate portfolio to include internal office/Education moves for short or longer term decants to other buildings.
This service has been split into the following Lots:-
Lot 1 - Domestic Removals Storage and Disposals
Lot 2 - Commercial Removals Storage and Disposals
Bidders may submit a bid for one or both Lots. The maximum number of Lots that a bidder can be appointed to is two.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £667,500
two.2) Description
two.2.1) Title
Commercial Removals, Storage and Disposal
Lot No
2
two.2.2) Additional CPV code(s)
- 63121000 - Storage and retrieval services
two.2.3) Place of performance
NUTS codes
- UKM95 - South Lanarkshire
two.2.4) Description of the procurement
Lot 2 - Commercial Removals, Storage and Disposal
The purpose of this Lot is to appoint a ‘back up Service Provider’ to assist with Removal and Disposal services in relation to Council owned property, office equipment, furniture, school equipment and miscellaneous items being moved from / to non-domestic premises throughout the South Lanarkshire geographical area.
This Lot will be awarded via the Open Tender procedure based on the most economically advantageous tender (MEAT) criteria which enables the Council to take account of the criteria that reflect the qualitative technical aspects of the tender submission as well as price when reaching an award decision.
The Council has adopted a sequential opening process for any tender exercise conducted per the following stages: -
As part of Stage 1 the bidders will be required to complete a Single Procurement Document (SPD) as part of the Qualification envelope self-declaring that they meet the criteria requirements for the Lot.
As part of Stage 2 the bidders will then be required to complete a Technical response based on Technical Specific questions related to the Lot to include Fair Work First and Community Benefits.
As part of Stage 3 the bidders will then be required to complete Commercial response based on services associated with the Lot.
As part of the tender evaluation process the Council will then request evidence from the recommended bidder prior to being appointed to the Lot.
The form of contract for this Lot will be South Lanarkshire Councils Standard Terms and Conditions of Contract for Services.
The contract term will be 4 years.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 30
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Domestic Removals, Storage and Disposal
Lot No
1
two.2.2) Additional CPV code(s)
- 63121000 - Storage and retrieval services
two.2.3) Place of performance
NUTS codes
- UKM95 - South Lanarkshire
two.2.4) Description of the procurement
Lot 1 – Domestic Removals, Storage and Disposal -
The purpose of this Lot is to appoint a Service Provider in relation to the removal and same day relocation and/or storage of personal property, household goods, furniture and carpets being moved from / to domestic premises, licensed waste disposal facilities and Council approved recycling stores throughout South Lanarkshire geographical area and, at times outside South Lanarkshire geographical area.
This Lot will be awarded via the Open Tender procedure based on the most economically advantageous tender (MEAT) criteria which enables the Council to take account of criteria that reflect qualitative technical aspects of the tender submission as well as price when reaching an award decision.
The Council has adopted a sequential opening process for any tender exercise conducted per the following stages:
As part of Stage 1 the bidders will be required to complete a Single Procurement Document (SPD) as part of the Qualification envelope self-declaring that they meet the criteria requirements for the Lot.
As part of Stage 2 the bidders will then be required to complete a Technical response based on Technical Specific questions related to the Lot including Fair Work First and Community Benefits.
As part of Stage 3 the bidders will then be required to complete Commercial response based on services associated with the Lot.
As part of the tender evaluation process the Council will then request evidence from the recommended bidders prior to being appointed to the Lot.
The form of contract for this Lot will be South Lanarkshire Councils Standard Terms and Conditions of Contract for Services.
The contract term will be 4 years.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 30
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-020795
Section five. Award of contract
Lot No
1
Title
Domestic Removals, Storage and Disposal
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 April 2024
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
AMC Removals UK
Unit 2 - Glenfield Industrial Estate, Perth Road
Cowdenbeath
KY4 9HT
Telephone
+44 1383514239
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Restore Harrow Green
Unit 3B Milnpark Trading Estate, 12 Lambhill Quadrant
Glasgow
G41 1SB
Country
United Kingdom
NUTS code
- UKM82 - Glasgow City
The contractor is an SME
No
five.2.3) Name and address of the contractor
Richard Healey Removals Ltd
1 Willowyard Road
Beith
KA15 1JG
Telephone
+44 1505502220
Country
United Kingdom
NUTS code
- UKM93 - East Ayrshire and North Ayrshire mainland
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
SSR Removals & Storage Ltd
19/20 Back O'Hill Industrial Estate
Stirling
FK8 1SH
Telephone
+44 7534878885
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £400,500
Section five. Award of contract
Lot No
2
Title
Commercial Removals, Storage and Disposal
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 April 2024
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Restore Harrow Green
Unit 3B Milnpark Trading Estate, 12 Lambhill Quadrant
Glasgow
G41 1SB
Country
United Kingdom
NUTS code
- UKM82 - Glasgow City
The contractor is an SME
No
five.2.3) Name and address of the contractor
Richard Healey Removals Ltd
1 Willowyard Road
Beith
KA15 1JG
Telephone
+44 1505502220
Country
United Kingdom
NUTS code
- UKM93 - East Ayrshire and North Ayrshire mainland
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Johnsons Moving Services
7 Brunel Court , Rudheath Way
Rudheath
CW9 7LP
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
SSR Removals & Storage Ltd
19/20 Back O'Hill Industrial Estate
Stirling
FK8 1SH
Telephone
+44 7534878885
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £267,000
Section six. Complementary information
six.3) Additional information
SPD Questions 3A.1 to 3A.8 Serious and Organised Crime – Information Sharing Protocol
It is a requirement of this tender that the bidder recommended for award completes and submits, when requested to by the Council, the Serious and Organised Crime – Information Sharing Protocol form for evaluation prior to any award being made.
Declarations and Certificates
Prior to any appointment being made (unless the information has already been submitted during the procurement process) the successful bidder(s) will provide the undernoted certificates, declarations and/or completed questionnaires to evidence their compliance with the relevant questions within the Qualification Envelope relating to the SPD (Scotland).
All certificates, declarations and questionnaires can be found within the Attachment area of PCS-T.
SPD Question 2D.1: Prompt Payment Certificate
SPD Question 3A.1 to 3A.8: Serious and Organised Crime Declaration
SPD Question 3A.1 to 3A.8: Serious and Organised Crime – Information Sharing Protocol with Police Scotland Form
SPD Question 3A.6: Modern Slavery Act 2015 Declaration
SPD Question 3D.11: Non-Collusion Certificate
SPD Question 4B.5.1: Insurance Certificates
- Employer's Liability 10,000,000 GBP
- Public Liability 5,000,000 GBP
- Goods in Transit Insurance 35,000 GBP
- Goods in Storage Insurance 1,000,000 GBP (Lot 1 only)
SPD Question 4C.6: Goods Vehicle Operator’s Licence
SPD Question 4C.6: Waste Carrier's Licence
SPD Question 4C.6: Category C1 and C Licences
SPD Question 4C.6: British Association of Removers (BAR) Accreditation
SPD Question 4D.1: ISO 9001:2015 Quality Management System
SPD Question 4D.2: ISO 14001:2015 Environmental Management
Declaration / Waste Carrier's Licence / BAR Accreditation
Declaration Section: Form of Offer to Tender
Declaration Section: Health and Safety Questionnaire
The ‘Form of Offer to Tender’ must be completed and uploaded within the relevant question in the Commercial Envelope, failure to do so will render your bid invalid.
Please note, the alternative review body to the local Sheriff Court detailed in VI.4.1 is:
Court of Session
Parliament House
Parliament Square
Edinburgh
EH1 1RQ
+44 1312252595
supreme.courts@scotcourts.gov.uk
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 23975. For more information see:
https://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:766515)
six.4) Procedures for review
six.4.1) Review body
Hamilton Sheriff Court
Sheriff Court House, 4 Beckford Street,
Hamilton
ML3 0BT
hamiltoncivl@scotcourts.gov.uk
Telephone
+44 1698282957
Country
United Kingdom