Section one: Contracting authority
one.1) Name and addresses
Bournemouth Christchurch and Poole Council
BCP Council, Civic Centre, Bourne Avenue
Bournemouth
BH2 6DY
Contact
Procurement
Telephone
+44 1202128989
Country
United Kingdom
Region code
UKK24 - Bournemouth, Christchurch and Poole
Internet address(es)
Main address
Buyer's address
https://www.supplyingthesouthwest.org.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.supplyingthesouthwest.org.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.supplyingthesouthwest.org.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
PPE and Occupational Clothing, Workwear and Footwear
Reference number
DN721479
two.1.2) Main CPV code
- 18300000 - Garments
two.1.3) Type of contract
Supplies
two.1.4) Short description
BCP Council is procuring a goods supplier(s) for PPE (Personal Protective Equipment) and Occupational Clothing, Workwear and Footwear.
The contract aims to deliver exceptional value for money, enhanced sustainability, improved professional image, and foster an inclusive culture in which everybody feels seen, respected, and valued.
Products are required to be procured in line with sustainable procurement strategies, utilising natural fibres where possible to ensure staff comfort (particularly important in relation to menopause and peri-menopause).
The scope of supply extends to all operations across the Council including but not limited to the following:
• Housing
• Seafront
• Grounds maintenance, parks and countryside
• Construction teams (highways, buildings)
• Transport / fleet
• Waste
• Leisure
• Security
• Parking / civil enforcement
• Hospitality / catering
This contract has been divided into lots which are:
• Lot 1 - Site PPE
• Lot 2 - Trade
• Lot 3 - Healthcare
• Lot 4 - Hospitality and Funeral
• Lot 5 - Security & Civil Enforcement Officer (CEO)
• Lot 6 - Leisure and Seafront
• Lot 7 - Footwear
Bidders can tender for a single lot or multiple lots.
BCP’s intention is to award 1 supplier per Lot on the Framework.
two.1.5) Estimated total value
Value excluding VAT: £1,499,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Site PPE
Lot No
1
two.2.2) Additional CPV code(s)
- 18000000 - Clothing, footwear, luggage articles and accessories
- 18400000 - Special clothing and accessories
- 18440000 - Hats and headgear
- 18444000 - Protective headgear
- 35113000 - Safety equipment
two.2.3) Place of performance
NUTS codes
- UKK24 - Bournemouth, Christchurch and Poole
two.2.4) Description of the procurement
The scope and specification of the contract for Lot 1 is for suppliers to provide Site PPE (e.g. products meeting EN471 designed for safety in and around highways and construction environments), which may increase or decrease depending on service requirements.
BCP Council reserves the right to make adjustments to the scope of the contract for this Lot
through either the addition or removal of sites throughout the contract duration.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The Authority has 2 options to extend the contract and each option shall be an additional 12
months.
The maximum period of this contract shall therefore be 84 months and this period includes
all options to extend.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please do not contact any officer/team named on this notice or the documentation. All documentation for this opportunity is available on www.supplyingthesouthwest.org.uk . Any expressions of interest must be made through this portal unless otherwise instructed. You will need to register on the site to submit a bid. Registering is free of charge.
two.2) Description
two.2.1) Title
Trade
Lot No
2
two.2.2) Additional CPV code(s)
- 18000000 - Clothing, footwear, luggage articles and accessories
two.2.3) Place of performance
NUTS codes
- UKK24 - Bournemouth, Christchurch and Poole
two.2.4) Description of the procurement
The scope and specification of the contract for Lot 2 is for suppliers to provide Trade clothing (e.g. products designed for user comfort and to protect the skin), which may increase or decrease depending on service requirements.
BCP Council reserves the right to make adjustments to the scope of the contract for this Lot through either the addition or removal of sites throughout the contract duration.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The Authority has 2 options to extend the contract and each option shall be an additional 12
months.
The maximum period of this contract shall therefore be 84 months and this period includes
all options to extend.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please do not contact any officer/team named on this notice or the documentation. All
documentation for this opportunity is available on www.supplyingthesouthwest.org.uk . Any
expressions of interest must be made through this portal unless otherwise instructed. You
will need to register on the site to submit a bid. Registering is free.
two.2) Description
two.2.1) Title
Healthcare
Lot No
3
two.2.2) Additional CPV code(s)
- 18000000 - Clothing, footwear, luggage articles and accessories
two.2.3) Place of performance
NUTS codes
- UKK24 - Bournemouth, Christchurch and Poole
two.2.4) Description of the procurement
The scope and specification of the contract for Lot 3 is for suppliers to provide clothing and associated products for healthcare (e.g. products designed for use within a healthcare setting, including both personal protection and user comfort).
BCP Council reserves the right to make adjustments to the scope of the contract for this Lot
through either the addition or removal of sites throughout the contract duration.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The Authority has 2 options to extend the contract and each option shall be an additional 12
months.
The maximum period of this contract shall therefore be 84 months and this period includes
all options to extend.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please do not contact any officer/team named on this notice or the documentation. All
documentation for this opportunity is available on www.supplyingthesouthwest.org.uk . Any
expressions of interest must be made through this portal unless otherwise instructed. You
will need to register on the site to submit a bid. Registering is free.
two.2) Description
two.2.1) Title
Hospitality and Funeral
Lot No
4
two.2.2) Additional CPV code(s)
- 18110000 - Occupational clothing
- 18330000 - T-shirts and shirts
two.2.3) Place of performance
NUTS codes
- UKK24 - Bournemouth, Christchurch and Poole
two.2.4) Description of the procurement
The scope and specification of the contract for Lot 4 is for suppliers to provide Hospitality and Funeral (e.g. products designed for use within a hospitality and catering setting, including both personal protection and user comfort) which may increase or decrease depending on service requirements.
BCP Council reserves the right to make adjustments to the scope of the contract for this Lot
through either the addition or removal of sites throughout the contract duration.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The Authority has 2 options to extend the contract and each option shall be an additional 12
months.
The maximum period of this contract shall therefore be 84 months and this period includes
all options to extend.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please do not contact any officer/team named on this notice or the documentation. All
documentation for this opportunity is available on www.supplyingthesouthwest.org.uk . Any
expressions of interest must be made through this portal unless otherwise instructed. You
will need to register on the site to submit a bid. Registering is free.
two.2) Description
two.2.1) Title
Security & Civil Enforcement Officer (CEO)
Lot No
5
two.2.2) Additional CPV code(s)
- 18000000 - Clothing, footwear, luggage articles and accessories
- 35113000 - Safety equipment
two.2.3) Place of performance
NUTS codes
- UKK24 - Bournemouth, Christchurch and Poole
two.2.4) Description of the procurement
The scope and specification of the contract for Lot 5 is for suppliers to provide Security & Civil Enforcement Officer (CEO) (e.g. products designed for use within a security and civil enforcement setting, including both personal protection and user comfort) which may increase or decrease depending on service requirements.
BCP Council reserves the right to make adjustments to the scope of the contract for this Lot through either the addition or removal of sites throughout the contract duration.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The Authority has 2 options to extend the contract and each option shall be an additional 12
months.
The maximum period of this contract shall therefore be 84 months and this period includes
all options to extend.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please do not contact any officer/team named on this notice or the documentation. All
documentation for this opportunity is available on www.supplyingthesouthwest.org.uk . Any
expressions of interest must be made through this portal unless otherwise instructed. You
will need to register on the site to submit a bid. Registering is free.
two.2) Description
two.2.1) Title
Leisure and Seafront
Lot No
6
two.2.2) Additional CPV code(s)
- 18000000 - Clothing, footwear, luggage articles and accessories
two.2.3) Place of performance
NUTS codes
- UKK24 - Bournemouth, Christchurch and Poole
two.2.4) Description of the procurement
The scope and specification of the contract for Lot 6 is for suppliers to provide clothing and uniforms for Leisure and Seafront staff (e.g. products designed for use within leisure setting, including both personal protection and user comfort), which may increase or decrease depending on service requirements.
BCP Council reserves the right to make adjustments to the scope of the contract for this Lot
through either the addition or removal of sites throughout the contract duration.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The Authority has 2 options to extend the contract and each option shall be an additional 12
months.
The maximum period of this contract shall therefore be 84 months and this period includes
all options to extend.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please do not contact any officer/team named on this notice or the documentation. All
documentation for this opportunity is available on www.supplyingthesouthwest.org.uk . Any
expressions of interest must be made through this portal unless otherwise instructed. You
will need to register on the site to submit a bid. Registering is free.
two.2) Description
two.2.1) Title
Footwear
Lot No
7
two.2.2) Additional CPV code(s)
- 18000000 - Clothing, footwear, luggage articles and accessories
- 18800000 - Footwear
two.2.3) Place of performance
NUTS codes
- UKK24 - Bournemouth, Christchurch and Poole
two.2.4) Description of the procurement
The scope and specification of the contract for Lot 7 is for suppliers to provide Footwear (e.g. footwear products that meet safety standards and designed for comfort in and around a number of various environments), which may increase or decrease depending on service requirements.
BCP Council reserves the right to make adjustments to the scope of the contract for this Lot through either the addition or removal of sites throughout the contract duration.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The Authority has 2 options to extend the contract and each option shall be an additional 12
months.
The maximum period of this contract shall therefore be 84 months and this period includes
all options to extend.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please do not contact any officer/team named on this notice or the documentation. All
documentation for this opportunity is available on www.supplyingthesouthwest.org.uk . Any
expressions of interest must be made through this portal unless otherwise instructed. You
will need to register on the site to submit a bid. Registering is free.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Refer to procurement documents.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please note that if a bid is received from a consortium or from two suppliers then words will be added to the contract to enable suppliers to be held liable for performance individually or jointly (joint and several liability).
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
26 June 2024
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
26 June 2024
Local time
2:00pm
Information about authorised persons and opening procedure
All tenders are electronically sealed within the system and released after the deadline by the Council’s authorised officer(s).
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
The Royal Courts of Justice
Strand
London
WCA 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
In accordance with Regulation 86 (notices of decisions to award a contract), Regulation 87 (standstill period) and Regulations 91 (enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended).
six.4.4) Service from which information about the review procedure may be obtained
Bournemouth Christchurch and Poole Council
Bournemouth
BH2 6DY
Country
United Kingdom