Section one: Contracting authority
one.1) Name and addresses
ESPO
Barnsdale Way, Grove Park, Enderby
LEICESTER
LE19 1ES
Contact
Food, Communities and Technology Procurement Team
Country
United Kingdom
NUTS code
UKF22 - Leicestershire CC and Rutland
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.eastmidstenders.org/
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Other activity
Local Authority Services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
FCTRFQ06/22-01 Document Handling and Workflow solution
Reference number
FCTRFQ06/22-01
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Please note this is a Prior Information Notice and is not a call for competition.
ESPO are looking for a holistic end to end Document Handling and Workflow solution. Primary functionality required would focus on incoming Sales Order processing, although a range of further document handling capabilities should also be available. Any solution should be cloud-based, fully supported, compliant with relevant legislation, and secure.
To express an interest: (a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity 'FCTRFQ06/22-01' (via "View Opportunities" from the 'EastMidsTenders' Portal); d) Express an interest.
two.1.5) Estimated total value
Value excluding VAT: £80,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Please note this is a Prior Information Notice and is not a call for competition.
ESPO are looking for a holistic end to end Document Handling and Workflow solution. Primary functionality required would focus on incoming Sales Order processing, although a range of further document handling capabilities should also be available. Any solution should be cloud-based, fully supported, compliant with relevant legislation, and secure.
Required functionality would include:
- Incoming document processing:
o Extraction of order data from emails, PDF's, scanned docs etc
o Automated insertion of order information to the System 21 ERP application
- Outgoing document creation, formatting and distribution:
o conversion of machine data to formatted customer facing documents (Invoices, Statements, Order Acknowledgments and similar)
o distribution via email, or to print/mail
- Document Workflow automation capabilities:
o Routing and tracking of document processes
- Secure archiving and retrieval:
o Cloud-based storage of captured or created documents
o Searchable retrieval of stored documents
two.3) Estimated date of publication of contract notice
1 August 2022
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes