Section one: Contracting authority
one.1) Name and addresses
Denbighshire Leisure Ltd
8-11 Trem-y-Dyffryn, Colomendy Industrial Estate
Denbigh
LL165TX
Contact
Andy Moreland
andy.moreland@denbighshireleisure.co.uk
Telephone
+44 1824706724
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA79520
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Leisure Development Partner for the UK Leisure Framework 2022-2026
two.1.2) Main CPV code
- 45212000 - Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
two.1.3) Type of contract
Works
two.1.4) Short description
Denbighshire Leisure Limited (DLL) are again excited to be engaging with the market with this opportunity. This is an opportunity for a potential development partner to work with Denbighshire Leisure Limited in elevating this next iteration of the Framework to even greater heights than the previous two iterations. It is hoped this opportunity will generate interest within the Market as it is an exciting opportunity.
Please also note that DLL are looking for one partner to deliver or manage the delivery of all aspects of the Framework, they are not seeking expressions of interest from organisations who can only deliver one aspect of the services e.g. design only, construct only, finance only etc.
This PIN notice is being released to give potential bidders an opportunity to express initial interest in the Framework. It is to provide early engagement with the market and not designed as part of the overarching procurement strategy. All documents relating to the procurement will be issued with the Contract Notice.
two.1.5) Estimated total value
Value excluding VAT: £2,000,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 45211350 - Multi-functional buildings construction work
- 66120000 - Investment banking services and related services
- 37480000 - Machinery or apparatus for leisure equipment
- 45212000 - Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
- 45212100 - Construction work of leisure facilities
- 45212110 - Leisure centre construction work
- 66000000 - Financial and insurance services
- 66122000 - Corporate finance and venture capital services
- 71200000 - Architectural and related services
- 79340000 - Advertising and marketing services
- 92610000 - Sports facilities operation services
- 92620000 - Sport-related services
- 30100000 - Office machinery, equipment and supplies except computers, printers and furniture
- 30200000 - Computer equipment and supplies
- 37400000 - Sports goods and equipment
- 37410000 - Outdoor sports equipment
- 37420000 - Gymnasium equipment
- 37430000 - Boxing equipment
- 37440000 - Fitness equipments
- 37460000 - Target and table games and equipments
- 37470000 - Golf and bowling equipments
- 45112711 - Landscaping work for parks
- 45212140 - Recreation installation
- 45212150 - Cinema construction work
- 45212172 - Recreation centre construction work
- 45212180 - Ticket offices construction work
- 45212210 - Single-purpose sports facilities construction work
- 37416000 - Leisure equipment
- 45212211 - Ice rink construction work
- 45212212 - Construction work for swimming pool
- 45212213 - Sport markings works
- 45212220 - Multi-purpose sports facilities construction work
- 45212221 - Construction work in connection with structures for sports ground
- 45212222 - Gymnasium construction work
- 45212224 - Stadium construction work
- 45212225 - Sports hall construction work
- 45212230 - Installation of changing rooms
- 45212300 - Construction work for art and cultural buildings
- 45212320 - Construction work for buildings relating to artistic performances
- 45212321 - Auditorium construction work
- 45212322 - Theatre construction work
- 45212330 - Library construction work
- 45212331 - Multimedia library construction work
- 45212400 - Accommodation and restaurant buildings
- 45212410 - Construction work for lodging buildings
- 45212420 - Construction work for restaurants and similar facilities
- 45212421 - Restaurant construction work
- 45212422 - Canteen construction work
- 45212423 - Cafeteria construction work
- 45212500 - Kitchen or restaurant conversion
- 45212600 - Pavilion construction work
- 48100000 - Industry specific software package
- 51100000 - Installation services of electrical and mechanical equipment
- 71240000 - Architectural, engineering and planning services
- 71241000 - Feasibility study, advisory service, analysis
- 71250000 - Architectural, engineering and surveying services
- 71420000 - Landscape architectural services
- 73000000 - Research and development services and related consultancy services
- 79341000 - Advertising services
- 79342000 - Marketing services
- 79342320 - Customer-care services
- 80511000 - Staff training services
- 79410000 - Business and management consultancy services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
- UKL13 - Conwy and Denbighshire
- UKN - Northern Ireland
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
- UKM - Scotland
two.2.4) Description of the procurement
DLL is renewing its UK Leisure Framework and seeking a Single Delivery Partner or well managed consortia who are prepared to establish a JV or other entity as a single point of contact to Manage and deliver the Framework. The appointed developer will be a leisure led specialist who has a successful and demonstrable track record of delivery of Leisure, Recreational, Multi-Use Leisure, Hotel, and Café, Bar, Theatre, Spa and Wellbeing focused centers. The scope of services deliverable under this framework are:
Concept to cost certainty for client’s calling off from the Framework
Feasibility and Business Planning
Supply chain leverage
Speed of Delivery
Project Management
Operations and Marketing Support
Risk Transfer
Track record of Successful delivery
Reduced tendering costs
The Framework can provide where required as part of the project deal:
Feasibility studies and business planning
Design management
Design services
Construction
Sourcing of and provision of Private financing option
Marketing, Branding and Sales Development.
Provision of Equipment and Services such as:
Sales and marketing management to include
Impact sales teams
Marketing campaign
Brand development
Staff Training
Digital Marketing
Mystery shopping
Equipment:
Under the Framework Leisure Operators may purchase leisure equipment:
Health and Fitness Equipment
Play, Climbing, Toning Equipment
Office and Leisure furniture
Drowning detection
IT solutions
Signage
Food and Beverages.
In terms of DLL expectations from its Partner DLL is seeking:
a. To pro-actively and robustly manage the Framework delivery,
b. Marketing, Promoting and Developing the Framework, ensuring that the success of the Framework is progressive and that clear marketing strategies and objectives are agreed, delivered, and beaten.
c. Liaise with DLL on a regular basis to develop the Framework, reporting on Project Progress.
d. Pro-actively market the framework and seek development and project delivery opportunities, promoting DLL and the framework.
e. Service an income back to DLL through its framework management processes; and
f. Manage client engagement through the term of the Framework, through construction and beyond into the defect period. To act as employer in relation to any construction project on behalf of the Client and therefore managed at practical completion, and through the defects liability period and beyond to ensure the quality of the build, and framework services.
For the Project Client:
g. Providing a procurement strategy for the client project which gives the client cost certainty before they commit to proceeding with the development and enter into contract.
h. Developing client designs working as necessary with an appropriate design team;
i. Sourcing and arranging finance or funding packages as necessary for the Clients project;
j. Taking the risk of the Client Project, site investigations and surveys until such a time that the client has achieved cost certainty, and is in a position to enter into contract;
k. Project Managing the Project on behalf of the Client until final handover;
l. Act as the Employer under the build contract and take some of the risk of the Project until Practical Completion, and provide customer support to the Client even after the achievement of Practical Completion chasing rectification of defects and any other issues.
m. Support the client on the long-term strategic planning of the facility and wider leisure provision to ensure a viable and sustainable facility is developed and managed.
n. The ability to enable the client to develop a business model, giving consideration to the wider community and the provisions that are already available within the area.
o. Liaise with DLL on a regular basis to develop the Framework, report on Project Progress.
p. Pro-actively market the framework and seek development and project delivery opportunities, promoting DLL and the framework above any other.
q. Collaborate and transparently service an income back to DLL throughout its framework management processes.
two.2.5) Award criteria
Quality criterion - Name: Price / Weighting: 25
Quality criterion - Name: Quality criteria, as listed in the procurement documents / Weighting: 75
Price - Weighting: See documents
two.2.6) Estimated value
Value excluding VAT: £2,000,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 February 2022
End date
31 January 2026
This contract is subject to renewal
Yes
Description of renewals
The Framework is to be renewed every 4 years subject to any extensions permitted and client DLL demand.
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 3
Objective criteria for choosing the limited number of candidates:
Objective criteria for choosing the limited number of candidates is as set out in the procurement documents
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Variants will be accepted where they demonstrate additional benefit to DLL.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
For assistance on the process on Sell2Wales, please contact -
- Help and Resources - https://www.sell2wales.gov.wales/helpandresources
- FAQ’s - https://www.sell2wales.gov.wales/sitehelp/help_faq.aspx
For further information, please contact Andy Moreland (andy.moreland@denbighshireleisure.co.uk)
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Selection Criteria as set out in the procurement documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
List and brief description of selection criteria
Selection criteria as stated in the procurement documents but in order for DLL to consider any tender bids the potential contractor needs to demonstrate that they have the technical ability, the track record of having delivered leisure development projects within the last 5 years as a lead development partner which consists of design, construction, sales and marketing support and, income share. The Lead development partner must demonstrate that they have actually delivered the above scope in their own right or as part of a lead consortia, and not simply a sub-contractor on similar projects.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As set out in the procurement documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive dialogue
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:
The Framework is for an initial period of 4 years with a discretion to extend for up to a further 2 years. This is believed to be required in order to ensure that the Framework can continue to operate where there have been any complications preventing the re-marketing of the Framework in 2026.
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-011246
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 August 2021
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
12 August 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Further notices may be published in 2025 - 2026
six.3) Additional information
Denbighshire Leisure Limited are again excited to be engaging with the market with this opportunity. This is an opportunity for a potential development partner to work with Denbighshire Leisure Limited in elevating this next iteration of the Framework to even greater heights than the previous two iterations. It is hoped this opportunity will generate interest within the Market as it is an exciting opportunity.
The previous iterations of the Framework to date have been hugely successful and past projects can be viewed on the current iterations of the Frameworks website (https://leisureframework.co.uk/case-studies/). Bidders that wish to ask any questions around potentially bidding for the Framework, or to express an interest in the Framework, should contact Andy Moreland on andy.moreland@denbighshireleisure.co.uk and detail their questions, or their experience in dealing with clients as outlined in the short description. This will enable potential bidders to determine whether they want to proceed with their bid.
Please also note that DLL are looking for one partner to deliver or manage the delivery of all aspects of the Framework, they are not seeking expressions of interest from organisations who can only deliver one aspect of the services e.g. design only, construct only, finance only etc.
This PIN notice is being released to give potential bidders an opportunity to express initial interest in the Framework. It is to provide early engagement with the market and not designed as part of the overarching procurement strategy. All documents relating to the procurement will be issued with the Contract Notice.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=112303.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.gov.wales) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Under the terms of this Contract the successful candidate will be required to deliver community benefits in support of the Welsh Government’s Act of 2015
(WA Ref:112303)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
Denbighshire Leisure Limited
8-11 Trem Y Dyffryn, Colomendy Industrial Estate
Denbigh
LL16 5TX
andy.moreland@denbighshireleisure.co.uk
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
The High Court of England and Wales
Cardiff
DX 99500
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
DLL will incorporate a minimum 10 calendar day standstill period at the point that an award decision is communicated to Bidders. The award decision notice will specify the criteria for the award of the contract/framework agreement, the reason for the decision, including the characteristics and relative advantages, the name and score of the successful tender; and sill specify when the standstill period is expected to end or the date before which DLL will not conclude the contract/framework agreement. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts (Amendment) Regulations 2009 provide for aggrieved parties who have been harmed or at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be brought promptly within 30 days.
The court may award the setting aside of the award decision or may order DLL to amend any document and may award damages. If a framework agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 30 days from notification of the award.
six.4.4) Service from which information about the review procedure may be obtained
Denbighshire Leisure Limited
8-11 Trem Y Dyffryn, Colomendy Industrial Estate
Denbigh
LL16 5TX
andy.moreland@denbighshireleisure.co.uk
Country
United Kingdom