Section one: Contracting authority
one.1) Name and addresses
The University of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
Contact
Hayley Bell
Telephone
+44 1316502508
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
http://www.ed.ac.uk/schools-departments/procurement/supplying
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
EC0973 - Financial Auditing - Research Grants
two.1.2) Main CPV code
- 79212100 - Financial auditing services
two.1.3) Type of contract
Services
two.1.4) Short description
The University of Edinburgh is looking for tender submissions from suitably experienced organisations interested in providing Financial Auditing services for Research Grants.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1, 2 and 3, depending on MEAT.
two.2) Description
two.2.1) Title
EC grants Audits
Lot No
1
two.2.2) Additional CPV code(s)
- 79212100 - Financial auditing services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
Lot 1 - EC grants Audits
The University of Edinburgh has around 215 European Commission live research projects with end dates after 2022 as either co-ordinator or partner.
In addition, it is anticipated that the University will be participating in Horizon Europe and the audits will start, depending on their end date and their value after two years from now.
two.2.5) Award criteria
Quality criterion - Name: Quality Criteria / Weighting: 80
Price - Weighting: 20
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
14 November 2022
End date
13 November 2025
This contract is subject to renewal
Yes
Description of renewals
3 years with the option to extend for a further 1 plus 1 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
International grants Audits
Lot No
2
two.2.2) Additional CPV code(s)
- 79212100 - Financial auditing services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
Lot 2 - International grants Audits (US Federal grants, Gates Foundation grants and any other international grants audits as per the T&C of the funders)
The University of Edinburgh has around 380 International live research grants with end dates after 2022. We need to have an annual US NIH Federal audit of our NIH federal grants as the threshold of $750k is exceeded. In addition, other International funders require audits as per their T&C, including the annual Gates Foundation audit.
two.2.5) Award criteria
Quality criterion - Name: Quality Criteria / Weighting: 80
Price - Weighting: 20
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
14 November 2022
End date
13 November 2025
This contract is subject to renewal
Yes
Description of renewals
3 years with the option to extend for a further 1 plus 1 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
UK grants Audit
Lot No
3
two.2.2) Additional CPV code(s)
- 79212100 - Financial auditing services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
Lot 3 - UK grants Audits (Innovate UK grants and any other UK grants audits as per the T&C of the funders)
The University of Edinburgh has around 25 Innovate UK live research grants with end dates after 2022. Independent Accountant’s Reports (IARs) are required for all awards above a 25,000 GPB threshold.
two.2.5) Award criteria
Quality criterion - Name: Quality Criteria / Weighting: 80
Price - Weighting: 20
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
14 November 2022
End date
13 November 2025
This contract is subject to renewal
Yes
Description of renewals
3 years with the option to extend for a further 1 plus 1 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
Please provide your general annual turnover for the last two financial years
Note: For contracts with an estimated annual value exceeding 100,000 GBP average turnover over the last 2 years should be at least two times the annual value of the contract.
Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance listed below:
o Employers Liability Insurance - 5 Million GBP
o Public Liability Insurance - 5 Million GBP
Minimum level(s) of standards possibly required
Where a tenderer does not have the required annual turnover, the UoE may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.
Where a Tenderer does not hold or commit to obtaining the types and levels of insurance indicated, the UoE may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability in the competition
three.1.3) Technical and professional ability
List and brief description of selection criteria
Certificates on the Financial Statement (CFS) must be prepared and certified by an auditor qualified to carry out statutory audits of accounting documents in accordance with Directive 2006/43/EC of the European Parliament and of the Council of 17 May 2006 on statutory audits of annual accounts and consolidated accounts, amending Council Directives 78/660/EEC and 83/349/EEC and repealing Council Directive 84/253/EEC or similar national regulations.
Provide details of the previous experience your organisation has in undertaking EU audit work with organisations of a similar size, scope and scale as the University of Edinburgh.
Minimum level(s) of standards possibly required
Bidder to provide certificates.
Please provide relevant examples of supplies and/or services carried out during the last three years as specified in the Contract Notice:
(Examples from both public and/or private sector customers and clients may be provided)
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 022-690894
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 July 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
15 July 2022
Local time
12:00pm
Place
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 2026
six.3) Additional information
Please confirm that you will be in a position (prior to award) to complete “Schedule 5 – Terms and Conditions of Contract”
Please confirm that you will be in a position (prior to award) to complete “Schedule 6 – Form of Tender”
Please confirm that you will be in a position (prior to award) to complete “Schedule 7 – Freedom of Information” (if applicable)
Please confirm that you will be in a position (prior to award) to complete “Schedule 8 – Sustain Supply Chain Code of Conduct
Please confirm that you will be in a position (prior to award) to comply with “Schedule 9 – Contract Management”
Please confirm that you will be in a position (prior to award) to comply with “Schedule 10 - GDPR”
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 21605. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Please refer to ITT documents.
(SC Ref:696726)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court and Justice of the Peace Court
27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom