Scope
Description
The Healthy Activities and Food programme (HAF) has been funded by the Department for Education to deliver activities and food to vulnerable children during school holiday periods. The aim of the programme is to make holiday places available to those most vulnerable children by supporting them to access food and activities for free.
Our HAF programme is a response to this issue with evidence showing that free holiday clubs can have a positive impact on children and young people and that they work best when they:
• provide consistent and easily accessible enrichment activities
• cover more than just breakfast or lunch
• involve children (and parents) in food preparation
• use local partnerships and connections, particularly with the VCSO sector
The holiday club places will be available for the equivalent of at least 4 hours a day, 4 days a week, 6 weeks a year.
This covers four weeks in the summer, plus a week's worth of provision in each of the Easter and Christmas holiday Providers must provide at least one meal a day (breakfast, lunch or tea) and all food provided at the holiday club (including snacks) must meet school food standards.
Our expectation is that the majority of food served by providers should be hot, however, we acknowledge that there will be occasions when this is not possible and cold food should be used where it is appropriate.
All food provided as part of the programme must:
• comply with regulations on food preparation:
• take into account allergies and dietary requirements (see the allergy guidance for schools)
• take into account any religious or cultural requirements for food • meet School Food Standards guidance.
The holiday club places will be available for the equivalent of at least 4 hours a day, 4 days a week, 6 weeks a year. This covers four weeks in the summer, plus a week's worth of provision in each of the Easter and Christmas holiday Providers must provide at least one meal a day (breakfast, lunch or tea) and all food provided at the holiday club (including snacks) must meet school food standards. Our expectation is that the majority of food served by providers should be hot, however, we acknowledge that there will be occasions when this is not possible and cold food should be used where it is appropriate. All food provided as part of the programme must: • comply with regulations on food preparation: • take into account allergies and dietary requirements (see the allergy guidance for schools) • take into account any religious or cultural requirements for food • meet School Food Standards guidance
Total value (estimated)
- £2,115,000 including VAT
Contract dates (estimated)
- 24 June 2025 to 23 June 2026
- Possible extension to 23 June 2028
- 3 years
Main category
Services
CPV classifications
- 85322000 - Community action programme
- 92000000 - Recreational, cultural and sporting services
Contract locations
- UKH31 - Southend-on-Sea
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
1 May 2025
Procedure
Procedure type
Open procedure
Above or below total value threshold
Above or equal to threshold
Contracting authority
Southend-on-Sea City Council
- Public Procurement Organisation Number: PJDT-6566-GZNX
Civic Centre, Victoria Avenue, Southend On Sea, Essex
Southend On Sea
ss2 6fa
United Kingdom
Region: UKH31 - Southend-on-Sea
Organisation type: Public authority - sub-central government