- Scope of the procurement
- Lot 1. Wildflower Plants, Seeds & Mats
- Lot 2. Bedding Plants, Bulbs & Hanging Baskets
- Lot 3. Trees, Shrubs, Roses, Herbaceous Perennials, Heathers, Hedges & Aquatic Plants
- Lot 4. Sands, Soils & Topdressing
- Lot 5. Turf, Grass Seed, Fertilisers, Compost & Pitch Marking
- Lot 6. Barks & Mulches
- Lot 7. Chemical Supplies & Applications
- Lot 8. Arboricultural Works
- Lot 9. Hand Tools
Section one: Contracting authority
one.1) Name and addresses
East Dunbartonshire Council
Civic & Corporate Headquarters, Southbank Marina,12 Strathkelvin Place
Kirkintilloch
G66 1TJ
Contact
Graeme Gamble
graeme.gamble@eastdunbarton.gov.uk
Telephone
+44 1415745750
Fax
+44 1415745529
Country
United Kingdom
NUTS code
UKM81 - East Dunbartonshire, West Dunbartonshire and Helensburgh & Lomond
Internet address(es)
Main address
http://www.eastdunbarton.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00225
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Horticultural Supplies & Services
Reference number
EDC/2023/3776
two.1.2) Main CPV code
- 77300000 - Horticultural services
two.1.3) Type of contract
Services
two.1.4) Short description
The proposed contract shall encompass a wide range of materials and services for our Horticultural Service.
two.1.5) Estimated total value
Value excluding VAT: £1,685,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
All sub-lots in a lot can be awarded as one Lot or individually i.e. sub lot 1.1, 1.2 & 1.3 can be awarded as Lot 1 - sub lot 2.1, 2.2 & 2.3 can be awarded as Lot 2 etc
two.2) Description
two.2.1) Title
Wildflower Plants, Seeds & Mats
Lot No
1
two.2.2) Additional CPV code(s)
- 03111000 - Seeds
- 03100000 - Agricultural and horticultural products
- 03120000 - Horticultural and nursery products
- 03121000 - Horticultural products
- 77300000 - Horticultural services
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.2.3) Place of performance
NUTS codes
- UKM81 - East Dunbartonshire, West Dunbartonshire and Helensburgh & Lomond
two.2.4) Description of the procurement
Lot 1.1 – Wildflower Plants - Supply & Delivery of Wildflower plants used to restore, re-create and create natural wildlife habitats
Lot 1.2 – Wildflower Seeds - Supply & Delivery of Wildflower seeds/seed mixes used to restore, re-create and create natural wildlife habitats
Lot 1.3 – Wildflower Mats - Supply & Delivery of Wildflower mats used to restore, re-create and create natural wildlife habitats
two.2.5) Award criteria
Quality criterion - Name: Qaulity / Weighting: 30
Price - Weighting: 70
two.2.6) Estimated value
Value excluding VAT: £100,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 October 2023
End date
1 October 2026
This contract is subject to renewal
Yes
Description of renewals
The Authority reserves the right to extend this for a period of two (2) years until 1st October 2028 in any increment and at is sole discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Once a supplier has been appointed any further requirements for items not listed of the same scope and nature will be purchased from that supplier with the agreed percentage discount
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Bedding Plants, Bulbs & Hanging Baskets
Lot No
2
two.2.2) Additional CPV code(s)
- 03451100 - Bedding plants
- 03121100 - Live plants, bulbs, roots, cuttings and slips
- 03451200 - Flower bulbs
- 03100000 - Agricultural and horticultural products
- 03120000 - Horticultural and nursery products
- 03121000 - Horticultural products
- 16400000 - Spraying machinery for agriculture or horticulture
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKM81 - East Dunbartonshire, West Dunbartonshire and Helensburgh & Lomond
two.2.4) Description of the procurement
Lot 2.1 – Summer Bedding Plants Supply & Delivery of Summer bedding plants and bulbs including Daffodils and Crocus
Lot 2.2 – Spring Bedding Plants Supply & Delivery of Spring bedding plants and bulbs
Lot 2.3 – Hanging Baskets Hanging Baskets with a mixture of plants as detailed in the specification
two.2.5) Award criteria
Quality criterion - Name: Qaulity / Weighting: 30
Price - Weighting: 70
two.2.6) Estimated value
Value excluding VAT: £120,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 October 2023
End date
1 October 2026
This contract is subject to renewal
Yes
Description of renewals
The Authority reserves the right to extend this for a period of two (2) years until 1st October 2028 in any increment and at is sole discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Once a supplier has been appointed any further requirements for items not listed of the same scope and nature will be purchased from that supplier with the agreed percentage discount
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Trees, Shrubs, Roses, Herbaceous Perennials, Heathers, Hedges & Aquatic Plants
Lot No
3
two.2.2) Additional CPV code(s)
- 03452000 - Trees
- 42131300 - Christmas trees and other assemblies of valves
- 03451300 - Shrubs
- 03100000 - Agricultural and horticultural products
- 03120000 - Horticultural and nursery products
- 03121000 - Horticultural products
- 16400000 - Spraying machinery for agriculture or horticulture
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKM81 - East Dunbartonshire, West Dunbartonshire and Helensburgh & Lomond
two.2.4) Description of the procurement
Supply & Delivery of the following:
- Trees
- Shrubs
- Herbaceous Perennials
- Heathers
- Through Hedging
- Grasses
- Roses
- Emergent & Aquatic Plants
- Christmas Trees
- Accessories
- Tree Stakes
- Tree ties
- Tree wedges
- Tree Shelters
- Cable Ties
- Vole Guards
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 October 2023
End date
1 October 2026
This contract is subject to renewal
Yes
Description of renewals
The Authority reserves the right to extend this for a period of two (2) years until 1st October 2028 in any increment and at is sole discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Once a supplier has been appointed any further requirements for items not listed of the same scope and nature will be purchased from that supplier with the agreed percentage discount
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Sands, Soils & Topdressing
Lot No
4
two.2.2) Additional CPV code(s)
- 14200000 - Sand and clay
- 14211000 - Sand
- 14212400 - Soil
- 14212410 - Topsoil
- 14212420 - Subsoil
- 03100000 - Agricultural and horticultural products
- 03120000 - Horticultural and nursery products
- 03121000 - Horticultural products
- 16400000 - Spraying machinery for agriculture or horticulture
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKM81 - East Dunbartonshire, West Dunbartonshire and Helensburgh & Lomond
two.2.4) Description of the procurement
Lot 4.1 - Soils Supply & Delivery of Screened Topsoil / Subsoil
Lot 4.2 Sand & Top Dressing Supply & Delivery of the following:
- Sand - Football Pitches
- Sand – Play
- Sand – Building
- Sand – Concrete
- Top Dressing
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.6) Estimated value
Value excluding VAT: £100,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 October 2023
End date
1 October 2026
This contract is subject to renewal
Yes
Description of renewals
The Authority reserves the right to extend this for a period of two (2) years until 1st October 2028 in any increment and at is sole discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Once a supplier has been appointed any further requirements for items not listed of the same scope and nature will be purchased from that supplier with the agreed percentage discount
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Turf, Grass Seed, Fertilisers, Compost & Pitch Marking
Lot No
5
two.2.2) Additional CPV code(s)
- 03441000 - Ornamental plants, grasses, mosses or lichens
- 14300000 - Chemical and fertiliser minerals
- 14310000 - Fertiliser minerals
- 16141000 - Fertiliser distributors
- 24422000 - Chemical phosphatic fertilisers
- 24440000 - Miscellaneous fertilisers
- 03100000 - Agricultural and horticultural products
- 03120000 - Horticultural and nursery products
- 03121000 - Horticultural products
- 16400000 - Spraying machinery for agriculture or horticulture
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKM81 - East Dunbartonshire, West Dunbartonshire and Helensburgh & Lomond
two.2.4) Description of the procurement
Lot 5.1 – Turf Supply & Delivery of Turf in various grades and sizes
Lot 5.2 – Grass Seed Supply & Delivery of Grass Seeds in various mixtures
Lot 5.3 – Fertilisers Supply & Delivery of fertilisers for football pitches, event areas, fine turf lawns and liquid fertilisers.
Lot 5.4 – Compost Supply and Delivery of Spent Mushroom Compost and Green Waste Compost
Lot 5.5 – Pitch Marking Supply & Delivery of Pitch Lining Paint and Pitch Marking Equipment
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.6) Estimated value
Value excluding VAT: £50,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 October 2023
End date
1 October 2026
This contract is subject to renewal
Yes
Description of renewals
The Authority reserves the right to extend this for a period of two (2) years until 1st October 2028 in any increment and at is sole discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Once a supplier has been appointed any further requirements for items not listed of the same scope and nature will be purchased from that supplier with the agreed percentage discount
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Barks & Mulches
Lot No
6
two.2.2) Additional CPV code(s)
- 03100000 - Agricultural and horticultural products
- 03120000 - Horticultural and nursery products
- 03121000 - Horticultural products
- 16400000 - Spraying machinery for agriculture or horticulture
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.2.3) Place of performance
NUTS codes
- UKM81 - East Dunbartonshire, West Dunbartonshire and Helensburgh & Lomond
two.2.4) Description of the procurement
Supply & Delivery of Bark for Mulching and Play Bark
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.6) Estimated value
Value excluding VAT: £25,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 October 2023
End date
1 October 2026
This contract is subject to renewal
Yes
Description of renewals
The Authority reserves the right to extend this for a period of two (2) years until 1st October 2028 in any increment and at is sole discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Once a supplier has been appointed any further requirements for items not listed of the same scope and nature will be purchased from that supplier with the agreed percentage discount
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Chemical Supplies & Applications
Lot No
7
two.2.2) Additional CPV code(s)
- 14300000 - Chemical and fertiliser minerals
- 14320000 - Chemical minerals
- 24000000 - Chemical products
- 24311000 - Chemical elements, inorganic acids and compounds
- 03100000 - Agricultural and horticultural products
- 03120000 - Horticultural and nursery products
- 03121000 - Horticultural products
- 16400000 - Spraying machinery for agriculture or horticulture
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKM81 - East Dunbartonshire, West Dunbartonshire and Helensburgh & Lomond
two.2.4) Description of the procurement
Lot 7.1 – Supply & Application of Chemical Supply & Application of Chemical (Herbicides) as per the specification
Lot 7.2 – Supply of Herbicides & Pesticides & Spraying Equip
Supply of Herbicides and Pesticides for Spraying.
Supply of spraying equipment i.e. CDA Lances, knapsacks, walkover sprayer
Lot 7.3 – Open Spaces Supply & Application of Chemical Spraying of Non-native species i.e. Japanese Knotweed, Skunk Cabbage and Mare’s Tail Pond Spraying – blue green Algae
7.4 – Supply of Spraying Equipment Supply of Applicators, Knapsacks and Sprayers
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.6) Estimated value
Value excluding VAT: £210,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 October 2023
End date
1 October 2026
This contract is subject to renewal
Yes
Description of renewals
The Authority reserves the right to extend this for a period of two (2) years until 1st October 2028 in any increment and at is sole discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Once a supplier has been appointed any further requirements for items not listed of the same scope and nature will be purchased from that supplier with the agreed percentage discount
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Arboricultural Works
Lot No
8
two.2.2) Additional CPV code(s)
- 77211300 - Tree-clearing services
- 77211400 - Tree-cutting services
- 77211500 - Tree-maintenance services
- 77340000 - Tree pruning and hedge trimming
- 77341000 - Tree pruning
- 77300000 - Horticultural services
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.2.3) Place of performance
NUTS codes
- UKM81 - East Dunbartonshire, West Dunbartonshire and Helensburgh & Lomond
two.2.4) Description of the procurement
Aboricultural works and tree planting
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.6) Estimated value
Value excluding VAT: £1,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 October 2023
End date
1 October 2026
This contract is subject to renewal
Yes
Description of renewals
The Authority reserves the right to extend this for a period of two (2) years until 1st October 2028 in any increment and at is sole discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Once a supplier has been appointed any further requirements for items not listed of the same scope and nature will be purchased from that supplier with the agreed percentage discount
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Hand Tools
Lot No
9
two.2.2) Additional CPV code(s)
- 44511000 - Hand tools
- 44512000 - Miscellaneous hand tools
- 42676000 - Parts of hand tools
- 03121000 - Horticultural products
- 03120000 - Horticultural and nursery products
- 03100000 - Agricultural and horticultural products
- 03110000 - Crops, products of market gardening and horticulture
two.2.3) Place of performance
NUTS codes
- UKM81 - East Dunbartonshire, West Dunbartonshire and Helensburgh & Lomond
two.2.4) Description of the procurement
Supply & Delivery of Streetscene Hand Tools
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.6) Estimated value
Value excluding VAT: £50,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 October 2023
End date
1 October 2026
This contract is subject to renewal
Yes
Description of renewals
The Authority reserves the right to extend this for a period of two (2) years until 1st October 2028 in any increment and at is sole discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Once a supplier has been appointed any further requirements for items not listed of the same scope and nature will be purchased from that supplier with the agreed percentage discount
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
4A.1 If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established i.e. companies house
three.1.2) Economic and financial standing
List and brief description of selection criteria
Bidders must respond to SPD Questions 4B.5.1, 4B.5.2, 4B.5.3
Minimum level(s) of standards possibly required
The Bidder response to these questions for Economic and Financial Standing will be evaluated as follows:
Pass = response is compliant with the minimum requirement stated in the Contract Notice section III.1.2) Economic and financial standing
Fail = response is not compliant with the minimum requirement stated in the Contract Notice section III.1.2) Economic and financial standing.
Minimum level(s) of standards required:
4B.5.1, 4B.5.2 and 4B.5.3. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Employers Liability – 10,000,000 GBP each and every claim and in the annual aggregate
Public Liability – 5,000,000 GBP each and every claim and in the annual aggregate
Unlimited in respect of liability for death / injury.
three.1.3) Technical and professional ability
List and brief description of selection criteria
Bidders must respond to SPD Questions 4C.1
Minimum level(s) of standards possibly required
4C.1. Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the goods/services as described in the Contract Notice or the relevant section of the Site Notice. A minimum of two Contracts of a similar scope and nature which have successfully delivered in the last three years.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 July 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
7 July 2023
Local time
2:00pm
Place
Southbank Marina
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=734692.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:734692)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=734692
six.4) Procedures for review
six.4.1) Review body
Glasgow Sherriff Court
1 Carlton Place
Glasgow
G5 9DA
Country
United Kingdom