Section one: Contracting entity
one.1) Name and addresses
Transport for London
5 ENDEAVOUR SQUARE
LONDON
E201JN
Contact
Clive Edwards
Telephone
+44 7702109165
Country
United Kingdom
Region code
UKI - London
Transport for London
Transport Authority
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL.
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL.
Tenders or requests to participate must be submitted to the above-mentioned address
one.6) Main activity
Urban railway, tramway, trolleybus or bus services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Engineering Quality Management (EQM)
Reference number
TfL_SCP_002345
two.1.2) Main CPV code
- 50113200 - Bus maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
TfL has a requirement to provide an Engineering Quality Monitoring (EQM) system which
encompasses vehicle inspection for London Buses, Dial-a-Ride vehicles and rail replacement
buses inclusive of service records inspection and site examinations.
TfL are intending to undertake Market Engagement to help develop their understanding of
the market in this sector, in particular the capability for interested parties to provide the
EQM
requirement. For more details about this event and to register your interest please email
clive.edwards@tfl.gov.uk for further information
two.1.5) Estimated total value
Value excluding VAT: £4,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
EQM requires independent inspectors to carry out unannounced garage-based inspections of buses.
two.2.4) Description of the procurement
EQM allows London Bus Services Limited to monitor the fleet condition, spot trends and help deliver a safe and reliable service to agreed standards and specification. EQM also allows bus operators to address concerns about specific vehicles, identify deficiencies in garage processes and compare their performance with those of other operators.
In addition to regular routine vehicle roadworthiness inspections, there is a requirement to provide assurance assessments of Bus Operators approach and capability to continuously maintain vehicle roadworthiness standards in the following categories, defined as a Maintenance Systems and Workshop Assessment Inspection.
Company Policy & Operator Licence
Vehicle Inspection & Management Systems
Maintenance Facilities & Equipment
Staff Skills, Knowledge, and Competencies
The scope of EQM is to also include vehicle inspection services that assess OEM's new bus deliveries comply with the LBSL New Bus Specification and Bus Safety Standard.
Tender documents will be provided electronically via TfL's e-tendering portal SAP Ariba.
Responses should be submitted electronically via TfL's e- tendering portal SAP Ariba.
Interested Tenderers are to register with SAP Ariba via TfL's Supplier self-registration link, in order to participate in the tender process:
https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL.
SAP Ariba Supplier Registration Help Page:
If you have any queries regarding your registration, please email: Ariba_Supplier_Enablement@tfl.gov.uk
IMPORTANT NOTICE: ONCE REGISTERED, TENDERERS MUST SEND THEIR REGISTRATION DETAILS TO THE CONTACT EMAIL IN SECTION 1 OF THIS NOTICE IN ORDER TO VIEW THE OPPORTUNITY AND SUBMIT A RESPONSE.
Tenderers must also click 'Intend to Bid' in order to fully register against the contract opportunity.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
There is an extension option of 12 months and after that, the services will have to be re-procured in its entirety.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
There is an extension option of 12 months that can be utilised at the end of the contract
period
.
two.2.14) Additional information
The contracts resulting from this procurement may be awarded by and may be for the benefit
of other contracting authorities.
Tender documents will be provided electronically via TfL's SaP Ariba portal at [ ]
Selection criteria are as stated in the descriptive documents
TfL is conducting this procurement pursuant to the Utilities Contracts Regulations 2016
Information about authorised persons and opening procedure:
Both the Standard Selection Questionnaire (SSQ) and Invitation to Tender (ITT) submissions
will be checked initially for compliance and completeness. Clarification may be sought from
Tenderers. TfL reserves the right to reject any submissions that are not, upon receipt,
compliant with, and in the format specified in the ITT. It is recommended that the Tenderer
undertakes its own checks for content and compliance before submitting the Tender.
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TfL reserves the right without notice to change the procurement process detailed in both the
SQ and ITT or to amend the information provided, including, but not limited to, changing the
timetable, the scope and nature of the procurement and the procurement process. This will
be subject to the normal rules of public law and transparency.
Moreover, TfL reserves the right to provide further information or to supplement and / or to
amend the procurement process for the SQ and ITT. Tenderers enter this procurement
process at their own risk. TfL shall not accept liability nor reimburse a tenderer for any costs
or losses it incurs in relation to its participation in the procurement process, regardless of
whether or not TfL has made changes to the procurement process.
TfL also reserves the right, at any point and without notice, to discontinue the procurement
process without awarding a contract, whether such discontinuance is related to the content
of tenders or otherwise.
The contract or contracts (if any) resulting from this procurement process may be awarded
by and may be for the benefit of the Contracting Authority and/or any of its subsidiaries.
The Contracting Authority strongly encourages those interested in tendering to undertake
their activities in line with Responsible Procurement principles. Further information on TfL's
Responsible Procurement policies can be found on the following website:
https://tfl.gov.uk/corporate/publications-and-reports/procurement-information.
The UK government has announced its commitment to greater data transparency.
Accordingly, the Contracting Authority reserves the right to publishing its tender
documents, contracts and data from invoices received. In doing so, the Contracting
Authority may at its absolute discretion take account of the exemptions that would be
available under the Freedom of Information Act 2000 and Environmental Information
Regulations 2004.
Further information on TfL may be found at HYPERLINK
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-010859
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 June 2023
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
3 July 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Transport for London
London
Country
United Kingdom