Section one: Contracting authority
one.1) Name and addresses
Scottish Parliamentary Corporate Body
The Scottish Parliament, Procurement Services
Edinburgh
EH99 1SP
Telephone
+44 1313485000
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10284
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Other type
Devolved Parliament
one.5) Main activity
Other activity
Legislative Body
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Workplace Services Support
Reference number
NIC-SER-511
two.1.2) Main CPV code
- 98341120 - Portering services
two.1.3) Type of contract
Services
two.1.4) Short description
The Scottish Parliamentary Corporate Body (SPCB) requires a Contractor to provide comprehensive Workplace Services Support within their Premises. This includes but is not limited to: Setting up spaces for events of all sizes, setting up equipment for meetings, movement of furniture, adjustments to furniture items, mail drop-off and pick up service, replacement of toner and paper for MFDs and printers, raising and lowering of flags on the external flagpoles etc. Setting up spaces for events of all sizes, setting up equipment for meetings, movement of furniture, adjustments to furniture items, mail drop-off and pick up service, replacement of toner and paper for MFDs and printers, raising and lowering of flags on the external flagpoles etc.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 98341120 - Portering services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
The Scottish Parliamentary Corporate Body (SPCB) requires a Contractor to provide comprehensive Workplace Services Support within the Premises. The Workplace services Support includes but is not limited to: setting up spaces for events of all sizes, setting up equipment for meetings, movement of furniture, adjustments to furniture items, mail drop-off and pick up service, replacement of toner and paper for MFDs and printers, raising and lowering of flags on the external flagpoles etc.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
3 x 12 month extension at the discretion of the SPCB.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
The Scottish Parliamentary Corporate Body (SPCB) uses Creditsafe, an independent provider of online business credit reports, to assess the
financial standing of tenderers. We highly recommend that tenderers review their financial performance on Creditsafe to understand their
credit score rating which will be used by the SPCB to evaluate the financial standing of the tenderer and that they read the information
about how that data is collected and used prior to submitting a tender. Information and the opportunity to run a free report can be found at
http://www.creditsafe.com/products/business-credit-reports
The SPCB requires tenderers to have a Creditsafe Risk Score of 40 or higher to demonstrate satisfactory financial standing. If a tenderer
has a lower credit risk score than 40 on Creditsafe and has the backing of a parent company with a credit risk score of 40 or higher, then the
provision of a parent company guarantee will be required prior to the award of any contract. If a tenderer has a lower credit risk score than
40 and cannot provide a parent company guarantee, they must submit evidence to support a stable and improved financial standing with
their tender or the tender may be rejected. If no evidence is provided with the tender or the evidence provided is not sufficient to
demonstrate a satisfactory financial position to the satisfaction of the SPCB (whose decision in this regard shall be final), then the tender
will be rejected and will not be evaluated further.
If a tenderer is not listed on Creditsafe, for whatever reason, then it will be asked to submit equivalent accounts to enable the required
assessment of financial standing to be carried out. If the information provided does not, in the SPCB’s opinion, demonstrate a satisfactory
financial position, the bid may be rejected.
Minimum level(s) of standards possibly required
The insurance levels are:
Employers Liability 5,000,000.00
Public Liability 1,000,000.00
three.1.3) Technical and professional ability
List and brief description of selection criteria
The experience question within the SPD is mandatory and the bidder is expected to provide robust details of their experience in running a
contract of this nature. The question can be accessed within the SPD and must be submitted as part of the tender submission.
The response will be assessed on a pass / fail basis
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
TUPE may form part of the contract.
The Real Living Wage will be mandatory as part of the contract conditions. Further information can be found within the tender documentation.
Community benefits is a mandatory requirement for this contract.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 June 2024
Local time
11:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 24 June 2024
four.2.7) Conditions for opening of tenders
Date
24 June 2024
Local time
11:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Spring 2032
six.3) Additional information
For this contract, the minimum cyber security requirement will be Cyber Essentials certification (or equivalent).
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 26771.
For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see:
https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community benefits will apply to this contract and are a mandatory requirement. Full details can be found within the tender documentation.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 26771. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community benefits are included in this requirement. For more information see:
https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community benefits will apply to this contract and are a mandatory requirement. Full details can be found within the tender documentation.
(SC Ref:766578)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court House
Sheriff Court House, 27 Chambers Street,
Edinburgh
EH1 1LB
Telephone
+44 000001313485000
Country
United Kingdom