Section one: Contracting authority/entity
one.1) Name and addresses
North Bristol NHS Trust
Trust Headquarters, Southmead Hospital, Southmead Road
Bristol
BS10 5NB
Contact
BWPC Robert Walker
Country
United Kingdom
NUTS code
UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
National registration number
RVJ
Internet address(es)
Main address
http://www.nbt.nhs.uk/bristol-weston-nhs-purchasing-consortium
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Laboratory Information Management System (LIMS)
Reference number
BWPCIT001239
two.1.2) Main CPV code
- 48814000 - Medical information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Laboratory Information Management System (LIMS) is a critical clinical IT solution deployed within pathology services that is required to be able to effectively manage requests,samples, and reports.
The solution is supplied via a fully managed service to include software, off-site hosting and associated support & maintenance services.
The LIMS is required to support all laboratory disciplines and must have the ability to support pathology services for multiple health organisations over multiple sites which currently includes North Bristol NHS Trust, University Hospitals Bristol and Weston NHS Foundation Trust, Infection Sciences at the Royal United Hospital in Bath as well as Public Health England.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £8,001,400
two.2) Description
two.2.2) Additional CPV code(s)
- 48180000 - Medical software package
- 48814400 - Clinical information system
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
two.2.4) Description of the procurement
The contract is for the provision of a single Laboratory Information Management System(LIMS) supplied via a fully managed off site hosted service to incorporate the supply of software, hosting and associated support & maintenance services.
The LIMS is required to support within a single database the pathology services delivered to multiple hospitals across North Bristol NHS Trust and University Hospitals Bristol and Weston NHS Foundation Trust. In addition, the LIMS is required to support InfectionSciences at the Royal United Hospital in Bath as well as support end users at Public Health England.
The solution must be scalable to accommodate changes in workload and any future expansion of services/sites. The solution must be able to create a single patient database fedby the multiple Trust’s primary patient management systems and have the capability to support all laboratory disciplines including Newborn Screening and Tissue Typing.
The solution must support all required interfaces for downstream systems, analyser connections and multiple blood tracking solutions in place across the four hospitals.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
It is critical to ensure effective continuation of the LIMS service given current operational demands on pathology services, North Bristol NHS Trust and University Hospitals Bristol and Weston NHS Foundation Trust wider digitisation programme and covid pressures. In addition, the IT infrastructure environment of the legacy solution must be addressed to ensure the solution can continue to meet pathology service needs as well as be compatible for on-going support and maintenance requirements.
Given the level of investment already undertaken in time, resource and finances and the significant level of technical effort that would be required to deploy a replacement solution there is a need to ensure potential issues of being able to establish a stable and fully integrated LIMS solution are fully mitigated as well as avoiding disruption to pathology and digital services which could potentially introduce operational and technical risks.
In addition, the level of complexity of the solution that is required to be able to meet the essential needs of pathology services across multiple NHS organisations as well as operating within the confines of a single database requires significant expertise in the complexity of NHS pathology network requirements and a supplier that has capacity to deliver a fully managed service to the scale needed with no software development implications for a wide spectrum of pathology disciplines.
It is necessary to extend the duration of the existing contract for a period of up to 7 years to enable essential changes to be made to the IT infrastructure environment within the timescales required, mitigate operational and technical risks and provide effective continuation of services which cannot be met by existing market place providers. Further, given the significant level of time, resource and finance that would be required to replace the solution the extended period will also provide sufficient time to undertake a replacement of a critical key system should an alternative supplier be identified at a later stage with the relevant expertise and capacity required to meet the needs of multiple health organisations over multiple sites within a single system.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
9 July 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
CliniSys Solutions Ltd
Culverdon House, Abbots Way
Chertsey
KT16 9AU
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £8,001,400
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Bristol and Weston Purchasing Consortium
Princess Campbell Offices, North Bristol NHS Trust
Bristol
BS10 5NB
Country
United Kingdom