Section one: Contracting authority
one.1) Name and addresses
Powys County Council
County Hall
Llandrindod Wells
LD1 5LG
commercialservices@powys.gov.uk
Telephone
+44 01597826000
Country
United Kingdom
NUTS code
UKL24 - Powys
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Dynamic Purchasing System for the Provision of Minor Construction Works across the County of Powys
Reference number
pqq_33397
two.1.2) Main CPV code
- 45000000 - Construction work
two.1.3) Type of contract
Works
two.1.4) Short description
Powys County Council has chosen to continue to offer an exciting opportunity for suitably qualified and experienced contractors in participating in a Dynamic Purchasing System (DPS) for the Provision of Minor Construction Works throughout the County of Powys. This initiative aims to streamline the procurement process and open up new possibilities for local and regional businesses.
two.1.5) Estimated total value
Value excluding VAT: £10,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 45000000 - Construction work
- 45212200 - Construction work for sports facilities
- 45213100 - Construction work for commercial buildings
- 45214100 - Construction work for kindergarten buildings
- 45214200 - Construction work for school buildings
- 45214300 - Construction work for college buildings
- 45215200 - Construction work for social services buildings
- 45215220 - Construction work for social facilities other than subsidised residential accommodation
- 45262690 - Refurbishment of run-down buildings
- 45400000 - Building completion work
- 45410000 - Plastering work
- 45420000 - Joinery and carpentry installation work
- 45421000 - Joinery work
- 45422000 - Carpentry installation work
- 45430000 - Floor and wall covering work
- 45431000 - Tiling work
- 45432000 - Floor-laying and covering, wall-covering and wall-papering work
- 45440000 - Painting and glazing work
- 45442000 - Application work of protective coatings
- 45442100 - Painting work
- 45442110 - Painting work of buildings
- 45442120 - Painting and protective-coating work of structures
- 45442121 - Painting work of structures
- 45442180 - Repainting work
- 45442190 - Paint-stripping work
- 45442200 - Application work of anti-corrosive coatings
- 45450000 - Other building completion work
- 45451000 - Decoration work
- 45452000 - Exterior cleaning work for buildings
- 45453000 - Overhaul and refurbishment work
- 45453100 - Refurbishment work
two.2.3) Place of performance
NUTS codes
- UKL24 - Powys
two.2.4) Description of the procurement
Powys County Council has chosen to continue to offer an exciting opportunity for suitably qualified and experienced contractors to participate in a Dynamic Purchasing System (DPS) for the Provision of Minor Construction Works throughout the County of Powys. The Council has chosen to extend the DPS to 23rd February 2029.
This opportunity was originally advertised via OJEU under reference number 2023/S 000-000728 on the 10th January 2023.
The DPS is live and the Council continue to seek further expressions of interest from Contractors.
This initiative aims to streamline the procurement process and open up new possibilities for local and regional contractors, and allow the Council to assemble and maintain an approved list of contractors for the stipulated works and to offer a more flexible and responsive procurement.
A DPS is similar to a framework agreement, in many ways, but where new Bidders can apply to join at any point during the life of the DPS. Bidders are not required to submit Tenders in order to join the DPS. All Bidders who meet the selection criteria will be admitted to the DPS, and when a contract opportunity arises the Council will move straight to the mini-competition phase for that package of works.
Contractors must be SSIP compliant (or equivalent) and Constructionline Registered to a minimum of Silver (or equivalent), with relevant work categories in order to be accepted onto the Dynamic Purchasing System.
The Council will also only accept your submission if you have appropriate levels of insurance for public liability and employers liability, or you agree to put these in place before the date of any contract award.
Works offered within this DPS may require contractors to act as Principal Contractor on General Building
works, including but not limited to:
Property Maintenance
Property Refurbishment
New buildings
Roofing
Adaptations
Extensions
Works packages tendered through the DPS shall not predominantly relate to M&E or other specialist works.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £10,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
24 March 2026
End date
23 February 2029
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Depending upon successful admission to the Dynamic Purchasing System, requirements as stated within the documentation.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Selection criteria as stated in the procurement documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-000728
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 February 2029
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
23 February 2029
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Instructions for Suppliers – Registration on eTenderwales
Powys County Council will be conducting this procurement exercise through the Value Wales e-Tendering
portal. This can be found at
www.etenderwales.bravosolution.co.uk, all information may be downloaded and returned through this
channel.
Internet address : http://etenderwales.bravosolution.co.uk
Suppliers Instructions How to Express Interest in this Tender
1. Register your company on the eTenderwales portal (this is only required once)
- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the “Open Access PQQs” link.
- Click on the relevant PQQ to access the content (PQQ_33397).
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer
Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help
available)
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon –
Fri (8am – 6pm) on:
- eMail: help@bravosolution.co.uk
- Phone: 0800 368 4850 / Fax: 020 7080 0480
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=161875
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Further information will be included in the DPS documentation and mini-competition tenders where appropriate.
(WA Ref:161875)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom