Section one: Contracting authority
one.1) Name and addresses
Mid and East Antrim Borough Council
Ardeevin, 80 Galmorgan Road
Ballymena
BT42 1AB
procurement@midandeastantrim.gov.uk
Telephone
+44 2825660393
Country
United Kingdom
NUTS code
UKN0F - Mid and East Antrim
Internet address(es)
Main address
https://www.midandeastantrim.gov.uk/
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://e-sourcingni.bravosolution.co.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://e-sourcingni.bravosolution.co.uk/
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Future Delivery of Car Park Management / Off Street Parking Enforcement and Penalty Charge Notice Processing Service to Council
Reference number
T365 JS
two.1.2) Main CPV code
- 98351000 - Car park management services
two.1.3) Type of contract
Services
two.1.4) Short description
The Council is currently in contract with the Department for Infrastructure (DfI) via an Agency Agreement for the provision of Off-Street Car Park Management Services. The DfI carry out some of these services using internal staff but employ a contractor to deliver the majority of the services. This arrangement is due to end on 31st October 2022.
The Council is seeking to procure the provision of its own Off-Street parking service via a service provider from 1st November 2022 that will provide enforcement in 15 existing charged Off-Street car parks across the Borough (one of which is a multi-storey car park which utilises Pay on Foot, with the rest being surface sites utilising Pay & Display).
It is expected the successful Tenderer will provide the following:-
• Off-Street Enforcement
• Cash Collection & Reconciliation
• Pay & Display ("P&D") machine maintenance
• Full life cycle Penalty Charge Notice ("PCN") Processing to Enforcement of
• Judgements Office representation stage
• Adjudication service through the Northern Ireland Courts Service
• Debt Recovery in accordance with the Council's instructions
• Call centre and customer service help desk for customer interface
• Weekly and monthly reports including updates for financial patterns
• Enforcement at a further 11 Off-Street Car Parks, which are currently free but enforced, throughout the Borough on request from Council, for civil parking contraventions by Traffic Attendant (TA) staff
two.1.5) Estimated total value
Value excluding VAT: £3,290,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 34926000 - Car park control equipment
- 34996300 - Control, safety or signalling equipment for parking facilities
- 38730000 - Parking meters
- 51214000 - Installation services of parking meter equipment
- 98351110 - Parking enforcement services
two.2.3) Place of performance
NUTS codes
- UKN0F - Mid and East Antrim
two.2.4) Description of the procurement
The Council is currently in contract with the Department for Infrastructure (DfI) via an Agency Agreement for the provision of Off-Street Car Park Management Services. The DfI carry out some of these services using internal staff but employ a contractor to deliver the majority of the services. This arrangement is due to end on 31st October 2022.
The Council is seeking to procure the provision of its own Off-Street parking service via a service provider from 1st November 2022 that will provide enforcement in 15 existing charged Off-Street car parks across the Borough (one of which is a multi-storey car park which utilises Pay on Foot, with the rest being surface sites utilising Pay & Display).
It is expected the successful Tenderer will provide the following:-
• Off-Street Enforcement
• Cash Collection & Reconciliation
• Pay & Display ("P&D") machine maintenance
• Full life cycle Penalty Charge Notice ("PCN") Processing to Enforcement of
• Judgements Office representation stage
• Adjudication service through the Northern Ireland Courts Service
• Debt Recovery in accordance with the Council's instructions
• Call centre and customer service help desk for customer interface
• Weekly and monthly reports including updates for financial patterns
• Enforcement at a further 11 Off-Street Car Parks, which are currently free but enforced, throughout the Borough on request from Council, for civil parking contraventions by Traffic Attendant (TA) staff
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2022
End date
31 October 2025
This contract is subject to renewal
Yes
Description of renewals
2 further periods of 24 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-001106
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 July 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
27 July 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
midand east antrim borough council
ballymena
Country
United Kingdom