Section one: Contracting authority
one.1) Name and addresses
Edinburgh Leisure
Craiglockhart Leisure & Tennis Centre, 177 Colinton Road,
Edinburgh
EH14 1BZ
marktunnicliff@edinburghleisure.co.uk
Telephone
+44 1314430101
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
http://www.edinburghleisure.co.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16125
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Other type
Charity
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Golf Course grass cutting Framework
Reference number
EL-21-016-OP
two.1.2) Main CPV code
- 16000000 - Agricultural machinery
two.1.3) Type of contract
Supplies
two.1.4) Short description
We are looking for you to develop and put forward a way of getting all of these grass cutting and item moving jobs done at all of the locations as stated. Utilising or replacing the current equipment we have as detailed.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
You can apply for as many lots as you are able. We may award multiple lots to multiple companies or multiple lots to one company.
two.2) Description
two.2.1) Title
Supply of the vehicles
Lot No
1
two.2.2) Additional CPV code(s)
- 16000000 - Agricultural machinery
- 16700000 - Tractors
- 16311100 - Lawn, park or sports-ground mowers
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
We believe we may require the following mowers at the moment: Greens Mower x4, Fairway mower x4, Tees mower x1, Rough Mower x2, Heavy Rough Mower x1, Midi Tractor x2.
However, this framework will support our requirements for at least 4 years and may involve specific contracts lasting 3 years towards the end of the Framework.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Cost criterion - Name: Cost / Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
We will always need a supply of these types of vehicles and so at the end of the Framework, being four years in length and once any contract at the end has expired. We will look once again to the Market.
Point to note, this is a dynamic Framework.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Additional items include training on the kit supplied and hand held kit when required if it provides value for money.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
two.2) Description
two.2.1) Title
Supply of spare parts
Lot No
2
two.2.2) Additional CPV code(s)
- 16800000 - Parts of agricultural and forestry machinery
- 16810000 - Parts of agricultural machinery
- 34224200 - Parts of other vehicles
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
We are looking for the best supplier of parts in terms of price, availability and turnaround.
Key areas include OEM or none-original parts with a commitment on leadtimes as a KPI.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Cost criterion - Name: Cost / Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
We expect we will always require parts for our machinery. We will renew as soon as the four year Framework ends.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Training and parts for hand help tools if required.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
two.2) Description
two.2.1) Title
Servicing, maintenance and repair
Lot No
3
two.2.2) Additional CPV code(s)
- 50116000 - Maintenance and repair services related to specific parts of vehicles
- 50116200 - Repair and maintenance services of vehicle brakes and brake parts
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50530000 - Repair and maintenance services of machinery
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
Servicing is required for our fleet or any additional machinery as required.
A list of our current grass cutting fleet can be found in the ITT.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Cost criterion - Name: Cost / Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
We will always need a company to service, maintain and repair our fleet as required.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Training and servicing of smaller grass cutting/maintenance tooling as required.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
two.2) Description
two.2.1) Title
Alternative solutions
Lot No
4
two.2.2) Additional CPV code(s)
- 77310000 - Planting and maintenance services of green areas
- 77320000 - Sports fields maintenance services
- 77314000 - Grounds maintenance services
- 45112721 - Landscaping work for golf courses
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
This is anything else that might be suggested to meet the requirements set out in Section 2, Part 3 Description in the ITT
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Cost criterion - Name: Cost / Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
If the alternative solution is taken up, this will require renewal after the four year framework.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Training and anything directly related as the alternate option.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section three. Legal, economic, financial and technical information
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As per the ITT
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
This will be a 4 year Framework.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 July 2022
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
15 July 2022
Local time
3:00pm
Place
Edinburgh Leisure
Information about authorised persons and opening procedure
Procurement Only
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Four years from Framework award date.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=696684.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
You will be scored on community benefits you provide as part of this Framework. This will only be related to actual call-off contracts made with a purchase order.
(SC Ref:696684)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
27 Chamber Street
Edinburgh
EH1 1LB
Country
United Kingdom