Section one: Contracting authority
one.1) Name and addresses
Diamond Learning Partnership Trust
Andrew Road, Eynesbury
St Neots
PE19 2QE
Contact
Geoff Chandler
geoff.chandler@moxton-education.com
Telephone
+44 07970661087
Country
United Kingdom
NUTS code
UKF - East Midlands (England)
Internet address(es)
Main address
https://diamondlearningtrust.com
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://diamondlearningtrust.com/Tenders
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Diamond Learning Partnership Trust - ICT Managed Service
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The Diamond Learning Partnership Trust (DLPT) is a Trust of 14 Academies encompassing c.3,461 pupils. These are located in two key areas, around St Neots and the Fens.
As a Trust we work with partners across the sector to seek out, develop, implement and share best practice. This is facilitated though a strong collaborative network of professionals. We believe passionately in sector led improvement and embrace world class systems, maximise sharing of resources, expertise, knowledge and opportunity within the Diamond family and beyond.
Ensuring all children make good or better progress in reading, writing and numeracy will be one of the core purposes. All staff will consistently and energetically use the most effective methods for teaching these basic skills. High quality training, from leading experts in literacy and numeracy teaching, will equip them to do so.
Underpinning this is:
• outstanding day-to-day teaching, assessment and marking of children's work
• first-rate systems for tracking, identifying and celebrating children's progress
• an exciting, relevant and inspiring curriculum so that it meets the needs of all children
• excellent support for every child, so that all children achieve highly regardless of their background
• outstanding, determined, resolute leadership where high expectations are communicated to all
• strong governance where governors and senior leaders set a clear direction and provide strong leadership.
In essence, this procurement is all about identifying a single supplier to provide a fully outsourced managed service. At the sole discretion of the Trust any future schools that the Trust may incorporate into the Trust will also be added to the ICT contract. Any additional schools will co-terminate to the end same end date of the initial contract.
Further details regarding timescales are noted below but in summary this is advertised as a 60 month contract with a maximum 5 year managed service with start and end dates as follows:
• Service start date - 19th December 2022 (1st day of Christmas Holidays 2022)
• Service end date - 18th December 2027
For the purposes of this shortlisting stage bidders should assume that the ITT will include, but not be limited to;
• strategic advice and direction to the Trust regarding ICT
• a 42 week onsite service - Primary Sites
• a 50 week onsite service - King James
• a re-active onsite support service for the Trust administrative and management staff based on 50 weeks pa. (Middlefield x 6 staff / Winhills x 6 staff / Wintringham x 2)
• service desk - full time except Bank Holidays
• local staffing that bidders deem necessary to deliver the SLA. The SLA will apply 24x7x365
• 24 x 7 x 365 remote monitoring and management
• responsibility for design, specification, installation and management of all ICT infrastructure
• supply of goods and services based on an agreed Best Value (BV) approach
• management of all ICT against an agreed SLA
• management of 3rd parties
• relevant monitoring, management, patching and reporting
• training - technical and curriculum as necessary
• expectation that the provider will drive innovation
• risk registers and inventory management
• collective partnership targets aligned to the Trusts objectives
• due diligence for future schools
Bidders should note the following;
• The Trust will provide a standard contract as part of the ITT Pack
• There is expected to be a requirement for TUPE
two.1.5) Estimated total value
Value excluding VAT: £2,800,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
- UKH - East of England
two.2.4) Description of the procurement
The Diamond Learning Partnership Trust (DLPT) is a Trust of 14 Academies encompassing c.3,461 pupils. These are located in two key areas, around St Neots and the Fens.
As a Trust we work with partners across the sector to seek out, develop, implement and share best practice. This is facilitated though a strong collaborative network of professionals. We believe passionately in sector led improvement and embrace world class systems, maximise sharing of resources, expertise, knowledge and opportunity within the Diamond family and beyond.
Ensuring all children make good or better progress in reading, writing and numeracy will be one of the core purposes. All staff will consistently and energetically use the most effective methods for teaching these basic skills. High quality training, from leading experts in literacy and numeracy teaching, will equip them to do so.
Underpinning this is:
• outstanding day-to-day teaching, assessment and marking of children's work
• first-rate systems for tracking, identifying and celebrating children's progress
• an exciting, relevant and inspiring curriculum so that it meets the needs of all children
• excellent support for every child, so that all children achieve highly regardless of their background
• outstanding, determined, resolute leadership where high expectations are communicated to all
• strong governance where governors and senior leaders set a clear direction and provide strong leadership.
In essence, this procurement is all about identifying a single supplier to provide a fully outsourced managed service. At the sole discretion of the Trust any future schools that the Trust may incorporate into the Trust will also be added to the ICT contract. Any additional schools will co-terminate to the end same end date of the initial contract.
Further details regarding timescales are noted below but in summary this is advertised as a 60 month contract with a maximum 5 year managed service with start and end dates as follows:
• Service start date - 19th December 2022 (1st day of Christmas Holidays 2022)
• Service end date - 18th December 2027
For the purposes of this shortlisting stage bidders should assume that the ITT will include, but not be limited to;
• strategic advice and direction to the Trust regarding ICT
• a 42 week onsite service - Primary Sites
• a 50 week onsite service - King James
• a re-active onsite support service for the Trust administrative and management staff based on 50 weeks pa. (Middlefield x 6 staff / Winhills x 6 staff / Wintringham x 2)
• service desk - full time except Bank Holidays
• local staffing that bidders deem necessary to deliver the SLA. The SLA will apply 24x7x365
• 24 x 7 x 365 remote monitoring and management
• responsibility for design, specification, installation and management of all ICT infrastructure
• supply of goods and services based on an agreed Best Value (BV) approach
• management of all ICT against an agreed SLA
• management of 3rd parties
• relevant monitoring, management, patching and reporting
• training - technical and curriculum as necessary
• expectation that the provider will drive innovation
• risk registers and inventory management
• collective partnership targets aligned to the Trusts objectives
• due diligence for future schools
Bidders should note the following;
• The Trust will provide a standard contract as part of the ITT Pack
• There is expected to be a requirement for TUPE
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 July 2022
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
7 September 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Diamond Learning Partnership Trust
St Neots
Country
United Kingdom