Scope
Reference
ID 5831917
Description
Belfast Metropolitan College (the Buyer) is the largest of the six Further and Higher Education Colleges in Northern Ireland. There are campuses located at Titanic Quarter, Millfield, Springvale and Castlereagh. The Buyer is seeking to appoint a Supplier with the relevant skills and experience to deliver and manage the catering and vending services in an effective and professional manner. The catering operation is regarded as an important element of the Buyer's business operation and will need to reflect the high standards and public profile of the Client. Suppliers should refer to the Specification Schedule and CfT documents for further details.
Total value (estimated)
- £1,650,000 excluding VAT
- £1,980,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2025 to 31 July 2028
- Possible extension to 31 July 2030
- 5 years
Description of possible extension:
Two optional extension periods of up to 12 months each.
Main procurement category
Services
CPV classifications
- 55520000 - Catering services
Contract locations
- UKN - Northern Ireland
Participation
Technical ability conditions of participation
Refer to CfT documents
Submission
Enquiry deadline
12 May 2025, 3:00pm
Tender submission deadline
21 May 2025, 3:00pm
Submission address and any special instructions
Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below.
Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.
The tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
18 June 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 February 2030
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quantitative Criteria | As per Tender Documentation. |
Price | 60% |
| Qualitative Criteria | As per Tender documentation. |
Quality | 40% |
Other information
Payment terms
Contract Value
The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.
Description of risks to contract performance
Exclusions
If at any time during the procurement, or post award, it comes to the attention of the Contracting Authority (CA) or CPD, by whatever means, that a Supplier has become 'excluded' or 'excludable' as per Sec 57 of the PA 2023, the CA, after compliance with its obligations under the PA 23, reserves the right to exclude said Supplier from the procurement procedure or terminate any contract they have been awarded.
The Contracting Authority expressly reserves the rights:
(I). not to award any contract as a result of the procurement process commenced by publication of this notice;
(II). to make whatever changes it may see fit to the content and structure of the tendering Competition;
(III). to award (a) contract(s) in respect of any part(s) of the services covered by this notice; and
(IV). to award contract(s) in stages.
and in no circumstances will the Authority be liable for any costs incurred by candidates.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Light touch
Contracting authority
Belfast Metropolitan College
- Public Procurement Organisation Number: PPTX-8572-NYCV
Titanic Quarter Campus, Queens Road, Queen's Island
Belfast
BT3 9DT
United Kingdom
Region: UKN06 - Belfast
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
CPD - Supplies & Services Division
Summary of their role in this procurement: Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland
- Public Procurement Organisation Number: PVWG-8426-YWXV
Clare House, 303 Airport Road West
BELFAST
BT3 9ED
United Kingdom
Region: UKN06 - Belfast