Scope
Reference
LP/26
Description
Hull City Council (The Authority) is seeking tenders from interested organisations to provide the Holiday Activities and Food Programme. The tender is split into 2 lots. It shall be via the open procedure consisting of a one stage process. The contract is anticipated to commence 21st July 2026 ending by 31st March 2029 with an option to extend for a period of 2 x 12 month period. The Authority has estimated the value of the Services to be £225,000 per annum. The estimated value is given in good faith to assist tenderers in making their submissions, it should not be interpreted as an undertaking to purchase any goods, services or works to any particular value by the Authority and does not form part of the Contract. Further information is contained within the tender documentation. Please ensure all tender submission documents are completed as detailed. Incomplete bids will be eliminated from further process.
Total value (estimated)
- £675,000 excluding VAT
- £810,000 including VAT
Above the relevant threshold
Main procurement category
Services
CPV classifications
- 80000000 - Education and training services
- 55241000 - Holiday centre services
- 55243000 - Children's holiday-camp services
- 85323000 - Community health services
- 92000000 - Recreational, cultural and sporting services
Contract locations
- UKE11 - Kingston upon Hull, City of
Not the same for all lots
Contract dates are shown in Lot sections, because they are not the same for all lots.
Lot LOT-0001. Lot 1 - HAF Strategic Provision
Description
Hull City Council (The Authority) is seeking tenders from interested organisations to provide the Holiday Activities and Food Programme. The tender is split into 2 lots. It shall be via the open procedure consisting of a one stage process. The contract is anticipated to commence 21st July 2026 ending by 31st March 2029 with an option to extend for a period of 2 x 12 month period. The Authority has estimated the value of the Services to be £225,000 per annum across both lots. The estimated value is given in good faith to assist tenderers in making their submissions, it should not be interpreted as an undertaking to purchase any goods, services or works to any particular value by the Authority and does not form part of the Contract. Further information is contained within the tender documentation.
Lot value (estimated)
- £540,000 excluding VAT
- £648,000 including VAT
Contract dates (estimated)
- 21 July 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 4 years, 8 months, 11 days
Description of possible extension:
Option to extend for up to a maximum of 2 x 12-month periods. The estimated value of the contract(s) shall therefore be £900,000.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot LOT-0002. Lot 2 - HAF SEND Strategic Provision (1)
Description
Hull City Council (The Authority) is seeking tenders from interested organisations to provide the Holiday Activities and Food Programme. The tender is split into 2 lots. It shall be via the open procedure consisting of a one stage process. The contract is anticipated to commence 21st July 2026 ending by 31st March 2029 with an option to extend for a period of 2 x 12 month period. The Authority has estimated the value of the Services to be £225,000 per annum across both lots. The estimated value is given in good faith to assist tenderers in making their submissions, it should not be interpreted as an undertaking to purchase any goods, services or works to any particular value by the Authority and does not form part of the Contract. Further information is contained within the tender documentation. Please ensure all tender submission documents are completed as detailed. Incomplete bids will be eliminated from further process.
Lot value (estimated)
- £135,000 excluding VAT
- £162,000 including VAT
Contract dates (estimated)
- 21 July 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 4 years, 8 months, 11 days
Description of possible extension:
Option to extend for up to a maximum of 2 x 12-month periods. The estimated value shall therefore be £225,000 subject to the extension period being taken.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot LOT-0001. Lot 1 - HAF Strategic Provision
Lot LOT-0002. Lot 2 - HAF SEND Strategic Provision (1)
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
18 March 2026, 12:00pm
Tender submission deadline
25 March 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
11 May 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Delivery Methodology and Experience | Quality | 30% |
| Added Value | Quality | 25% |
| Partnership Working | Quality | 25% |
| Place Based Approach | Quality | 15% |
| Social Value | Quality | 5% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Light touch
Contracting authority
Hull City Council
- Public Procurement Organisation Number: PRNP-1874-YZZR
The Guildhall, Alfred Gelder Street
Hull
HU1 2AA
United Kingdom
Contact name: Lucy Pattinson
Telephone: +44 1482615737
Email: Lucy.Pattinson@hullcc.gov.uk
Website: https://www.hull.gov.uk/
Region: UKE11 - Kingston upon Hull, City of
Organisation type: Public authority - sub-central government