Scope
Reference
CSC25164
Description
Torbay Council has been successful in obtaining grant funding by the Department for
Education (DfE) to roll out a Holiday Activities and Food Programme for 2026.
The purpose of the funding is to ensure that children and young people have access to
food and activities over the school holiday periods where they are eligible for Free School
Meals. Local Authorities require face-to-face provision over the school holidays. The
number of children / young people eligible for the provision is estimated to be around
5,451. As a minimum, it's expected that roughly 20-25% of those eligible will take up the
offer per School Holiday.
Torbay Council are procuring an open framework of providers for this requirement. The
time period of the framework and the reopening arrangements are subject to confirmed
funding from the DfE
Commercial tool
Establishes an open framework
Lot 1. Lot 1 - Torquay Based Sites
Description
Lot 1 - HAF Provision at Torquay Based Sites
Lot 2. Lot 2 - Paignton Based Sites
Description
Lot 2 - HAF Provision at Paignton Based Sites
Lot 4. Lot 4 - Provision for 13-16 year olds
Description
Lot 4 - Specific HAF provision for 13-16 year olds
Lot 5. Lot 5 - Provision for Children with Complex Send
Description
Lot 5 - Specific HAF provision at for Children with Complex SEND
Contract 1. Lot 1: Torquay Based Sites
Lots
Lot 1. Lot 1 - Torquay Based Sites
Suppliers (6)
- ACHIEVE4ALL LTD
- KINETIC SPORTS GROUP LIMITED
- PLYMOUTH ARGYLE FOOTBALL IN THE COMMUNITY TRUST
- PRO-COACHING EDUCATION LIMITED
- SHEAR SOCCER LTD
- TORQUAY UNITED COMMUNITY SPORTS TRUST LTD
Contract value
- £135,615 excluding VAT
- £162,783 including VAT
Framework lot values may be shared with other lots
Below the relevant threshold
Award decision date
18 February 2026
Date assessment summaries were sent to tenderers
23 February 2026
Earliest date the contract will be signed
2 March 2026
Contract dates (estimated)
- 3 April 2026 to 2 April 2027
- 1 year
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
Changes to the Contract are permitted where:
a) the change does not result in the total value of the Contract exceeding the
spend threshold for the tender process undertaken; and
b) the value of the change does not exceed 50% of the total contract; and
c) the change does not alter the scope or nature of the contract; and
d) the duration of the Contract is not extended beyond the tendered term.
CPV classifications
- 55243000 - Children's holiday-camp services
- 85300000 - Social work and related services
- 98000000 - Other community, social and personal services
Contract locations
- UKK42 - Torbay
Contract 2. Lot 2: Paignton Based Sites
Lots
Lot 2. Lot 2 - Paignton Based Sites
Suppliers (4)
- KINETIC SPORTS GROUP LIMITED
- PLYMOUTH ARGYLE FOOTBALL IN THE COMMUNITY TRUST
- PRO-COACHING EDUCATION LIMITED
- SHEAR SOCCER LTD
Contract value
- £92,404 excluding VAT
- £110,885 including VAT
Framework lot values may be shared with other lots
Below the relevant threshold
Award decision date
18 February 2026
Date assessment summaries were sent to tenderers
23 February 2026
Earliest date the contract will be signed
2 March 2026
Contract dates (estimated)
- 3 April 2026 to 2 April 2027
- 1 year
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
Changes to the Contract are permitted where:
a) the change does not result in the total value of the Contract exceeding the
spend threshold for the tender process undertaken; and
b) the value of the change does not exceed 50% of the total contract; and
c) the change does not alter the scope or nature of the contract; and
d) the duration of the Contract is not extended beyond the tendered term.
CPV classifications
- 55243000 - Children's holiday-camp services
- 85300000 - Social work and related services
- 98000000 - Other community, social and personal services
Contract locations
- UKK42 - Torbay
Contract 3. Lot 4: Provision for 13-16 year olds
Lots
Lot 4. Lot 4 - Provision for 13-16 year olds
Suppliers (3)
- PLYMOUTH ARGYLE FOOTBALL IN THE COMMUNITY TRUST
- PRO-COACHING EDUCATION LIMITED
- TORQUAY UNITED COMMUNITY SPORTS TRUST LTD
Contract value
- £29,948 excluding VAT
- £35,937 including VAT
Framework lot values may be shared with other lots
Below the relevant threshold
Award decision date
18 February 2026
Date assessment summaries were sent to tenderers
23 February 2026
Earliest date the contract will be signed
2 March 2026
Contract dates (estimated)
- 3 April 2026 to 2 April 2027
- 1 year
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
Changes to the Contract are permitted where:
a) the change does not result in the total value of the Contract exceeding the
spend threshold for the tender process undertaken; and
b) the value of the change does not exceed 50% of the total contract; and
c) the change does not alter the scope or nature of the contract; and
d) the duration of the Contract is not extended beyond the tendered term.
CPV classifications
- 55243000 - Children's holiday-camp services
- 85300000 - Social work and related services
- 98000000 - Other community, social and personal services
Contract locations
- UKK42 - Torbay
Contract 4. Lot 5: Provision for Children with Complex SEND
Lots
Lot 5. Lot 5 - Provision for Children with Complex Send
Suppliers (3)
Contract value
- £54,152 excluding VAT
- £64,982 including VAT
Framework lot values may be shared with other lots
Below the relevant threshold
Award decision date
18 February 2026
Date assessment summaries were sent to tenderers
23 February 2026
Earliest date the contract will be signed
2 March 2026
Contract dates (estimated)
- 3 April 2026 to 2 April 2027
- 1 year
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
Changes to the Contract are permitted where:
a) the change does not result in the total value of the Contract exceeding the
spend threshold for the tender process undertaken; and
b) the value of the change does not exceed 50% of the total contract; and
c) the change does not alter the scope or nature of the contract; and
d) the duration of the Contract is not extended beyond the tendered term.
CPV classifications
- 55243000 - Children's holiday-camp services
- 85300000 - Social work and related services
- 98000000 - Other community, social and personal services
Contract locations
- UKK42 - Torbay
Information about tenders
Lot 1. Lot 1 - Torquay Based Sites
- 6 tenders received
- 6 tenders assessed in the final stage:
- 6 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 6 suppliers awarded contracts
- 0 suppliers unsuccessful (details included for contracts over £5 million)
Lot 2. Lot 2 - Paignton Based Sites
- 4 tenders received
- 4 tenders assessed in the final stage:
- 4 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 4 suppliers awarded contracts
- 0 suppliers unsuccessful (details included for contracts over £5 million)
Lot 4. Lot 4 - Provision for 13-16 year olds
- 3 tenders received
- 3 tenders assessed in the final stage:
- 3 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 3 suppliers awarded contracts
- 0 suppliers unsuccessful (details included for contracts over £5 million)
Lot 5. Lot 5 - Provision for Children with Complex Send
- 3 tenders received
- 3 tenders assessed in the final stage:
- 1 submitted by small and medium-sized enterprises (SME)
- 2 submitted by voluntary, community and social enterprises (VCSE)
- 3 suppliers awarded contracts
- 0 suppliers unsuccessful (details included for contracts over £5 million)
Lots that will not be awarded
Lot 3. Lot 3 Brixham Based Sites
Description
Lot 3 - HAF provision at Brixham Based Sites
CPV classifications
- 55243000 - Children's holiday-camp services
- 85300000 - Social work and related services
- 98000000 - Other community, social and personal services
Date of decision not to award
18 February 2026
Procedure
Procedure type
Open procedure
Special regime
Light touch
Suppliers
ACHIEVE4ALL LTD
- Public Procurement Organisation Number: PTQM-9595-VYBM
Jubilee House
Lytham St.Annes
FY8 5FT
United Kingdom
Region: UKD45 - Mid Lancashire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. Lot 1: Torquay Based Sites
BreadForLife.Ltd
- Public Procurement Organisation Number: PTDB-3485-NNWZ
36 Kingsway
Teignmouth
TQ14 9AQ
United Kingdom
Email: breadforlife.info@gmail.com
Region: UKK43 - Devon CC
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 4. Lot 5: Provision for Children with Complex SEND
KINETIC SPORTS GROUP LIMITED
- Public Procurement Organisation Number: PHRQ-5394-VDYY
Goodwins Accountant 6 Parkside Court
Lichfield
WS13 7FE
United Kingdom
Region: UKG24 - Staffordshire CC
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. Lot 1: Torquay Based Sites
Contract 2. Lot 2: Paignton Based Sites
PLYMOUTH ARGYLE FOOTBALL IN THE COMMUNITY TRUST
- Public Procurement Organisation Number: PMWV-5726-CRPT
Home Park
Plymouth
PL2 3DQ
United Kingdom
Email: community@pafc.co.uk
Region: UKK41 - Plymouth
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. Lot 1: Torquay Based Sites
Contract 2. Lot 2: Paignton Based Sites
Contract 3. Lot 4: Provision for 13-16 year olds
PRO-COACHING EDUCATION LIMITED
- Public Procurement Organisation Number: PZLM-1256-NMJP
39 BRUFORD DRIVE, CHEDDON FITZPAINE
Taunton
TA2 8FW
United Kingdom
Email: justin@pro-coaching.co.uk
Region: UKK23 - Somerset
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. Lot 1: Torquay Based Sites
Contract 2. Lot 2: Paignton Based Sites
Contract 3. Lot 4: Provision for 13-16 year olds
SHEAR SOCCER LTD
- Public Procurement Organisation Number: PGJH-9459-XRHX
1 Longbridge Meadow
Cullompton
EX15 1BT
United Kingdom
Email: info@shearsoccer.co.uk
Region: UKK43 - Devon CC
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. Lot 1: Torquay Based Sites
Contract 2. Lot 2: Paignton Based Sites
TALEBLAZERS CIC
- Public Procurement Organisation Number: PMDV-3941-GZWD
Parkfield House
Paignton
TQ3 2NH
United Kingdom
Email: admin@taleblazers.org.uk
Region: UKK42 - Torbay
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): Yes
Contract 4. Lot 5: Provision for Children with Complex SEND
TORQUAY UNITED COMMUNITY SPORTS TRUST LTD
- Public Procurement Organisation Number: PCRQ-5786-GDZJ
Plainmoor Ground, Warbro Road
Torquay
TQ1 3PS
United Kingdom
Email: samcook@tucst.co.uk
Region: UKK42 - Torbay
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. Lot 1: Torquay Based Sites
Contract 3. Lot 4: Provision for 13-16 year olds
TURNING HEADS-CHANGING PERCEPTIONS AND LIVES CIC
- Public Procurement Organisation Number: PVLT-6142-JPGR
38 Windsor Road
Torquay
TQ1 1SZ
United Kingdom
Email: admin@turningheads.org.uk
Region: UKK42 - Torbay
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): Yes
Contract 4. Lot 5: Provision for Children with Complex SEND
Contracting authority
Torbay Council
- Public Procurement Organisation Number: PXLG-3144-TYMJ
Town Hall
Torquay
TQ1 3DR
United Kingdom
Contact name: Clare Farquhar
Telephone: +44 1803208514
Email: clare.farquhar@torbay.gov.uk
Website: http://www.torbay.gov.uk/
Region: UKK42 - Torbay
Organisation type: Public authority - sub-central government