Section one: Contracting authority/entity
one.1) Name, addresses and contact point(s)
Defence Equipment & Support
MOD Abbey Wood
Bristol
BS34 8JH
For the attention of
Eleanor Thomas
Email(s)
Country
United Kingdom
Further information
Further information can be obtained from the above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from
The above-mentioned contact point(s)
Tenders or requests to participate must be sent to
The above-mentioned contact point(s)
Section two: Object of the contract
two.1) Description
two.1.1) Title attributed to the contract by the contracting authority
Requirement Management Tool
two.1.2) Type of contract and location of works, place of delivery or of performance
Services
Service category No 13: Computer and related services
NUTS code
- UK - United Kingdom
Estimated total value of purchases for the entire duration of the framework agreement
Frequency and value of the contracts to be awarded: 1000000.00
two.1.5) Short description of the contract or purchase(s)
Requirements management is a fundamental part of the MOD Acquisition System Operating Model providing the unbroken, top-down linkage of requirements from Defence policy to Defence Lines of Development outputs, that provides the direction for investment plans and ensures that the capabilities generated are coherent and consistent with MOD’s strategic investment.
The Authority has a requirement for the provision of an on-premise Commercial Off-the-Shelf (COTS) software to enable the management of requirements across the Ministry of Defence (Requirements Management) as on on-premise solution. The software will be installed locally on DE&S hosted environments.
The COTS tool shall allow:
• Migration of historical data stored in the current Requirements Management toolset.
• Issuing of instructions, receiving notifications and sharing data generated in the Requirements Management COTS software with other Defence Organisations and Industry Partners' Requirements Management tools.
• Ability to input, edit, maintain, search and link the database of information.
• Providing end to end reporting capability on all requirements management activity.
• Ability to view a full audit history for each object within the system.
• Ability to create templates of initial requirement sets.
Whilst this is a Restricted Competitive procedure with Negotiation, it should be noted that the Authority will only negotiate the Contracting Terms and Conditions which have been provided and will not accept alternative sets of Terms and Conditions. In addition Tenders should note that the mandated route for MoD payments is through CP&F, in line with DEFCON 522 11/17, therefore this is a non-negotiable term of Contract.
Duration: The requirement duration is for 3 years plus 1 option year. This option year is subject to additional funding.
Estimated Value Excluding VAT: £1,000,000.00 (GBP)
Personnel Security: All personnel responsible for providing support to the Authority or with access to the Authority’s data will be required to have a minimum of BPSS (Baseline Personnel Security Standard) security clearance at the time of contract award increasing to SC clearance no later than 6 months from contract award.
This is a Restricted Competitive procedure with Negotiation. Following DPQQ down selection successful Tenderer's will be invited to complete an Invitation to Negotiate (ITN) which will include a detailed SOR and a full procurement timetable. Tenders will be evaluated based on the 'Most Economically Advantageous Tender' (MEAT) and follow the below stages:
Stage 1- DPQQ
Stage 2 - Tenderers complete Initial ITN (Commercial/ Technical / Price)
Stage 3 - Initial ITN Evaluation (Commercial/ Technical)
Stage 4 - Negotiations
Stage 5 - Tenderers complete Best and Final ITN (Commercial/ Technical / Price)
Stage 6 - Demonstrations
Stage 7 - Complete Best and Final ITN Evaluation (Commercial/ Technical / Price)
Stage 8 - Contract Award
Specific detail regarding these stages will be included within the ITN.
A draft version of the contract has been provided as an attachment which will be used as a basis for this contract, however please note that some clauses may change upon official release within the ITN.
two.1.6) Common procurement vocabulary (CPV)
- 72250000 - System and support services
Additional CPV code(s)
- 72260000 - Software-related services
two.2) Quantity or scope of the contract
two.2.2) Information about options
Options: Yes
Description of these options: One Option Year subject to additional business case funding approval.
two.3) Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Section three. Legal, economic, financial and technical information
three.1) Conditions relating to the contract
three.1.5) Information about security clearance
Candidates which do not yet hold security clearance may obtain such clearance until: 31 January 2022
three.2) Conditions for participation
three.2.1) Personal situation
Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.
Criteria regarding the personal situation of subcontractors (that may lead to their rejection) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.
Section four: Procedure
four.1) Type of procedure
four.1.1) Type of procedure
Negotiated
four.1.2) Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: In accordance with DPQQ Evaluation the top 5 highest scored compliant responses will be invited to the ITN stage.
four.2) Award criteria
four.2.1) Award criteria
the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
four.2.2) Information about electronic auction
An electronic auction has been used: no
four.3) Administrative information
four.3.1) File reference number attributed by the contracting authority
CCDT/599
four.3.3) Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
four.3.4) Time limit for receipt of tenders or requests to participate
9 August 2021 - 12:00pm
four.3.6) Language(s) in which tenders or requests to participate may be drawn up
English
Section six: Complementary information
six.3) Additional information
The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.