Scope
Reference
DOJDAC 08/25
Description
Forensic Science Northern Ireland (FSNI) is an Agency within the Department of Justice, responsible for the provision of impartial scientific advice and support, to enhance the Criminal Justice System. FSNI has a Memorandum of Understanding (MoU) with the Police Service of Northern Ireland (PSNI) to manage the return of the PSNI's speed metering equipment to the manufacturer for repair and calibration. FSNI do not procure the handheld lasers as this activity is undertaken by the PSNI. This DAC will cover the costs associated with the repair and calibration of these hand held speed metering devices and relates only to the service calibration and repair by the manufacturer.
This will be a 3 year DAC to enable the PSNI to test the market for alternative devices to the current solution. FSNI will use the length of this DAC to transfer responsibility for the calibration, servicing and repair of the devices to the PSNI. This will allow sufficient time for the PSNI to establish a new contract directly with the manufacturer, or test the market for a new hand held speed metering device to fully meet the needs of Roads Policing.
Contract 1. FSNI Service Calibration, Repair and Consumables for Laser Equipment
Supplier
Contract value
- £177,000 excluding VAT
- £2,124,000 including VAT
Above the relevant threshold
Earliest date the contract will be signed
1 May 2025
Contract dates (estimated)
- 1 June 2025 to 31 May 2028
- 3 years
Main procurement category
Services
CPV classifications
- 50433000 - Calibration services
Contract locations
- UKN - Northern Ireland
Other information
Description of risks to contract performance
Failure to have calibration, servicing and repair of existing speed metering devices would have a detrimental effect on the ability of PSNI Roads Policing to meet their core public safety duty of maintaining safe roads, free from harm, in Northern Ireland.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
Single supplier - technical reasons
Direct award conditions and permissible justifications are set out under Chapter 3 and Schedule 5 of the Procurement Act. There is justification for a direct award on the grounds set out under paragraph 5 of Schedule 5 where the following conditions are met in relation to the public contract-
(a) due to a particular supplier having intellectual property rights or other exclusive rights, only that supplier can supply the goods, services or works required, and
(b) there are no reasonable alternatives to those goods, services or works
The DAC can also rely on a derogation in this case to comply with Home Office Approval, the equipment can only be calibrated and repaired by the manufacturer, the manufacturer's appointed agent or a suitable qualified technician offering appropriate evidence of technical and professional competence. There is only one appointed agent for the calibration, service and repair of the PSNI's speed metering equipment in the UK.
Supplier
Withheld Section 94 supplier
- Public Procurement Organisation Number: PBXY-3232-WNHZ
Withheld address line 1
Withheld Town,
BT3 9ED
United Kingdom
Email: witheldemail@noreply.com
Region: UKN06 - Belfast
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. FSNI Service Calibration, Repair and Consumables for Laser Equipment
Contracting authority
Forensic Science Northern Ireland
- Public Procurement Organisation Number: PMQQ-7246-VDQD
Seapark, 151 Belfast Road
Carrickfergus
BT38 8PL
United Kingdom
Region: UKN0F - Mid and East Antrim
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
CPD - Supplies & Services Division
Summary of their role in this procurement: Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland
- Public Procurement Organisation Number: PVWG-8426-YWXV
Clare House, 303 Airport Road West
Belfast
BT3 9ED
United Kingdom
Region: UKN06 - Belfast