Scope
Reference
SEC001.25
Description
Lincoln College Group (LCG) is an FE and HE college spread over two sites in Lincoln and Newark. We are inviting bids for the provision of security security services. The contractor will provide support to the Facilities Department during the hours of 6am and 9:30pm, Monday to Friday. This can include room unlocks and escorting contractors in addition to the manned guard role of patrolling, along with any other reasonable requests. The contractor will also be required to assist with car parking duties, ticketing unauthorised vehicle's and supporting college events.
As part of the wider security provision, the successful contractor will be required to deliver professional security and crowd management services for events hosted at The Drill Hall, Lincoln.
Guards must use body cameras (with GDPR compliance) and be first aid/fire marshal trained. Guards must be fully vetted for an educational environment (including enhanced DBS checks and require Child Barred List Checks from all contractors).
Please note that this contract covers The Drill Hall and The Old Bakery which are separate legal entities,
Total value (estimated)
- £825,000 excluding VAT
- £990,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2025 to 31 July 2027
- Possible extension to 31 July 2028
- 3 years
Description of possible extension:
If all KPI's are achieved annually we would extend for an additional year.
Options
The right to additional purchases while the contract is valid.
The scope of the contract is to include any ad-hoc security needs for the College and its subsidiaries.
Main procurement category
Services
CPV classifications
- 75241000 - Public security services
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
6 May 2025, 11:59pm
Tender submission deadline
21 May 2025, 12:00pm
Submission address and any special instructions
Tenders and any enquiries must be submitted via procurement@lincolncollege.ac.uk
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
23 May 2025
Recurring procurement
Publication date of next tender notice (estimated): 17 April 2028
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Pricing | This will be based on the submitted cost schedule. |
Price | 50% |
| Quality | As per question in the Invitation to Tender document, sections A, B, D |
Quality | 40% |
| Corporate Social Responsibility | As per question in the Invitation to Tender document, section D. |
Quality | 10% |
Other information
Payment terms
Invoices must be received by the 10th of the month in order to be paid by the end of the same calendar month. Payment by BACS only. Each invoice must contain a Purchase Order Number. Invoices without a Purchase Order Number will not be processed.
Any costs relating to work at The Drill Hall and The Old Bakery must be quoted for and invoiced separately.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Light touch
Contracting authority
Lincoln College Group
- UK Register of Learning Providers (UKPRN number): 10003928
- Public Procurement Organisation Number: PNXC-4137-QGWD
Monks Road
Lincoln
LN2 5HQ
United Kingdom
Region: UKF30 - Lincolnshire
Organisation type: Public authority - sub-central government