Section one: Contracting authority/entity
one.1) Name and addresses
The Education Authority
40 Academy Street
Belfast
BT1 2NQ
Country
United Kingdom
Region code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CAT-19-015 Refrigeration, Freezing and Chilling
Reference number
CAT-19-015
two.1.2) Main CPV code
- 39310000 - Catering equipment
two.1.3) Type of contract
Supplies
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
The award of a Framework by Education Authority Northern Ireland (EANI) without prior publication of a call for
competition in the Official Journal of the European Union, in respect of the continued provision of the Framework for Commercial Catering
Refrigeration, Freezing and Chilling Equipment as further described in the original Contract Notice.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
21 May 2024
End date
31 March 2025
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2019/S 219-537458
Section five. Award of contract/concession
Contract No
CAT-19-015
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
15 March 2024
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
Stephen McKenna Company T/A Galgorm Group
Ballymena
phil.Alexander@galgormgroup.com
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Massey Catering Equipment Limited
Moira
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £1,692,600
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Belfast
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 39310000 - Catering equipment
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
seven.1.4) Description of the procurement:
The award of a Framework by Education Authority Northern Ireland (EANI) without prior publication of a call for
competition in the Official Journal of the European Union, in respect of the continued provision of the Framework for Commercial Catering
Refrigeration, Freezing and Chilling Equipment as further described in the original Contract Notice.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
22 April 2024
End date
31 March 2025
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£1,692,600
seven.1.7) Name and address of the contractor/concessionaire
Stephen McKenna Company T/A Galgorm Group
Ballymena
phil.Alexander@galgormgroup.com
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Massey Catering Equipment Limited
Moira
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Modification to the current Framework (CAT-19-015) is necessary to ensure ongoing service provision and to facilitate the procurement of additional requirements until the commencement of a new arrangement is in place. These requirements have become necessary and are permitted by Regulation 72(1)(c) of The Public Contacts Regulations 2015. Namely, the following conditions have been fulfilled. The Education Authority set up CAT-23-001 Dynamic Purchasing System for Catering Equipment which went live in May 23 with the original intention of running further competitions from the DPS. Following ongoing publications in relation to the Procurement Act 2023, the EA would like to review its long term strategy for the procurement of Catering Equipment, including review of the opportunities and flexibilities offered under the Procurement Act (2023) and to utilise this time to engage with the market through pre-market engagement. It is envisaged that this process may take up to six months, and therefore, the EA intend to extend it’s current arrangements for three months, with the options to extend by three further periods of three months if deemed necessary to enable a new procurement to be concluded. The Education Authority subsequently published a VEAT notice (2024/S 000-008536) on 15 March 2024 to advise the market of its intended approach (see continued in section VII.2.2 below).
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
(ii) the modification does not alter the overall nature of the contract; The nature of the Framework Agreement is not being amended. (iii)any increase in price does not exceed 50% of the value of the original contract or framework agreement. The upper estimate of the original Framework Agreement was £1,128,600 GBP, this modification will include for the provision of an
additional £564,000 which is less than 50% of the original maximum value of £1,128,600. This does not exceed 50% of the value of the Framework. The new total value of the Framework Agreement would be £1,692,600.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £1,128,600
Total contract value after the modifications
Value excluding VAT: £1,692,600