Section one: Contracting authority/entity
one.1) Name and addresses
The Education Authority
40 Academy Street
Belfast
BT1 2NQ
Country
United Kingdom
Region code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Bain Maries, Hot Cupboards, Merchandiser Display Units and Modular Counter Units
Reference number
CAT-23-001-001
two.1.2) Main CPV code
- 39310000 - Catering equipment
two.1.3) Type of contract
Supplies
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
Supply of Bain Maries, Hot Cupboards, Merchandiser Display Units and Modular Counter Units.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
21 May 2024
End date
31 July 2024
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2023/S 000-015449
Section five. Award of contract/concession
Contract No
CAT-23-001-001
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
11 January 2024
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Stephens Catering Equipment Co Ltd
Ballymena
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://www.stephenscateringequipment.com/
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £210,874
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Stephens Catering Equipment Co Ltd
Ballymena
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 39310000 - Catering equipment
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
seven.1.4) Description of the procurement:
The award of a framework agreement by Education Authority Northern Ireland (EANI) without prior publication
of a call for competition in the Official Journal of the European Union, in respect of the provision of Bain Maries, Hot Cupboards,
Merchandiser Display Units and Modular Counter Units for EANI CAT-21-001-001 as further described in OJEU Contract Notice.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
29 April 2024
End date
31 July 2024
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£210,874
seven.1.7) Name and address of the contractor/concessionaire
Stephens Catering Equipment Co Ltd
Ballymena
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://www.stephenscateringequipment.com/
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The original call off contract was for the period 17 October up to 31 July 2024 with an option to extend for one year up to 31 July 2025.
The original call off contract was for a maximum value of £210,874.00 this modification is to increase the value of this contract by a
maximum of 50% £105,000.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
(i) The need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen. Namely, unprecedented staff shortages in the catering industry and industrial action by staff has meant that Catering Service have had to supplement their service provision by having more ready to eat hot Grab and Go items – the presentation and display of these requires
heated display units. This has resulted in increased spend on such items unforeseeable by EANI. Accordingly, a modification of value is
required in order to amend the contract to allow the purchase of additional display units. The Education Authority subsequently published a VEAT notice (2024/S 000-001021) to advise the market of its intentions to modify the arrangement on 11 January 2024.
(ii) The modification does not alter the overall nature of the contract. Other than the value of the call off contract being increased the
nature of the call off contract is not being amended; and
(iii) Any increase in price does not exceed 50% of the value of the original contract or framework agreement. The upper estimate of the
original contract was £210,874.00 this modification is for £105,000 which is less than 50% of the original maximum value of £210,874.00.
This does not exceed 50% of the value of the original contract.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £210,874
Total contract value after the modifications
Value excluding VAT: £315,874