Section one: Contracting authority
one.1) Name and addresses
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
Contact
John Youngs
Telephone
+44 1314693922
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Holiday Hub provision for children with a disability
Reference number
CT2867
two.1.2) Main CPV code
- 85312000 - Social work services without accommodation
two.1.3) Type of contract
Services
two.1.4) Short description
The Council requires a school holiday play scheme for children and young people with a disability. This service offers disabled children and young people the opportunity to take part in a range of activities within a structured environment. This will be a targeted support service to meet the needs of children with additional support needs and their families and will be carried out in partnership with City of Edinburgh Council. This scheme should run during the February, Easter, Summer & October school holidays.
Full detail of the Lots and requirement can be found in the attached documentation (Specification)
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £5,701,806
two.2) Description
two.2.1) Title
Lot 1: Low Support needs
Lot No
1
two.2.2) Additional CPV code(s)
- 85312120 - Daycare services for disabled children and young people
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
The City of Edinburgh
two.2.4) Description of the procurement
The Provider will offer a holiday support scheme. This will be a targeted support service to meet the needs of children with additional support needs and their families and will be carried out in partnership with City of Edinburgh Council. This scheme should run during the February, Easter, Summer & October school holidays.
Lot 1 ‘Low Support Needs’ covers those whose disability may include: Hyperacusis, Epilepsy, Verbal, speech delay, ADHD, Learning disability and Autism.
Each holiday week will run from Monday to Thursday unless there is a bank holiday which will mean a slight amendment to the week, for example Tuesday to Friday.
Each day will run 9am – 3pm.
Each week the providers will support between 5 and 60 children or young people with additional support needs. These numbers will depend on the support needs of the young people as agreed by the Council and the Providers.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Full information on the award process, budget and specification for Lot 1 can be found in the attached documentation Specification and Invitation to Tender.
two.2) Description
two.2.1) Title
Lot 2 ‘Medium Support Needs’
Lot No
2
two.2.2) Additional CPV code(s)
- 85312120 - Daycare services for disabled children and young people
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
City of Edinburgh
two.2.4) Description of the procurement
The Provider will offer a holiday support scheme. This will be a targeted support service to meet the needs of children with additional support needs and their families and will be carried out in partnership with City of Edinburgh Council.
This scheme should run during the February, Easter, Summer & October school holidays. There is no requirement to operate during the Christmas holiday.
Lot 2 ‘Medium Support Needs’ supports those whose disability may include: Epilepsy, Nonverbal Autism, Complex Learning Disability, Cerebral palsy, Pica, Personal care, Escape risk, Down Syndrome.
Each holiday week will run from Monday to Thursday unless there is a bank holiday which will mean a slight amendment to the week, for example Tuesday to Friday.
Each day will run 9am – 3pm.
Each week the providers will support between 5 and 60 children or young people with additional support needs. These numbers will depend on the support needs of the young people as agreed by the Council and the Providers.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Full information on the number of contracts to be awarded under Lot 2, the Tender and Evaluation process and the specification requirement can be found in the attached documentation.
two.2) Description
two.2.1) Title
Lot 3 ‘High Support Needs’
Lot No
3
two.2.2) Additional CPV code(s)
- 85312120 - Daycare services for disabled children and young people
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
City of Edinburgh
two.2.4) Description of the procurement
The Provider will offer a holiday support scheme. This will be a targeted support service to meet the needs of children with additional support needs and their families and will be carried out in partnership with City of Edinburgh Council.
This scheme should run during the February, Easter, Summer & October school holidays. There is no requirement to operate during the Christmas holiday.
Lot 3 ‘High Support Needs’ covers those service users with, for example: Complex Health Care needs, Life threatening syndromes or disorders (for example Angelman syndrome), DOORs Syndrome, fully adult dependent for care needs, wheelchair dependant, or those with behaviour which always requires adult supervision to reduce risk to themselves or others.
Each holiday week will run from Monday to Thursday unless there is a bank holiday which will mean a slight amendment to the week, for example Tuesday to Friday.
Each day will run 9am – 3pm.
Each week the providers will support between 5 and 60 children or young people with additional support needs. These numbers will depend on the support needs of the young people as agreed by the Council and the Providers.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
For full information on the contract evaluation and award process, Specification and requirement, please see the attached documents 'Specification' and Invitation to Tender.
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Procedure involving negotiation
four.1.11) Main features of the award procedure
The Contract will be awarded on the basis of the Most Economically Advantageous Tender with 80% : 20% cost:quality ratio.
The Council will then take forward the top scoring suppliers from each lot, with the total number of contracts awarded being the best value responses, including consideration of how much the Council can afford based on costs of the submissions and the total number of children who can be accommodated.
Further information can be found within the Invitation to Tender document.
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-034819
Section five. Award of contract
Lot No
3
Title
Lot 3 ‘High Support Needs’
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 May 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
five.2.3) Name and address of the contractor
The Yard Adventure Centre
22 Eyre Place Lane
Edinburgh
EH3 5EH
Telephone
+44 1314764506
Country
United Kingdom
NUTS code
- UKM75 - Edinburgh, City of
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £2,174,044
Section five. Award of contract
Lot No
1
Title
Lot 1: Low Support needs
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 May 2023
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Lothian Autistic Society
Davidson House, 57 Queen Charlotte Street
Edinburgh
EH6 7EY
Telephone
+44 1316673834
Country
United Kingdom
NUTS code
- UKM75 - Edinburgh, City of
five.2.3) Name and address of the contractor
Barnardo's
111 Oxgangs Road North, Edinburgh
Edinburgh
EH14 1ED
Telephone
+44 1314467000
Country
United Kingdom
NUTS code
- UKM75 - Edinburgh, City of
five.2.3) Name and address of the contractor
The Action group
57 Albion Rd
Edinburgh
EH7 5QY
Telephone
+44 7528973288
Country
United Kingdom
NUTS code
- UKM75 - Edinburgh, City of
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £705,121
Section five. Award of contract
Lot No
2
Title
Lot 2 ‘Medium Support Needs’
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 May 2023
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Lothian Autistic Society
Davidson House, 57 Queen Charlotte Street
Edinburgh
EH6 7EY
Telephone
+44 1316673834
Country
United Kingdom
NUTS code
- UKM75 - Edinburgh, City of
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
The Action group
57 Albion Rd
Edinburgh
EH7 5QY
Telephone
+44 7528973288
Country
United Kingdom
NUTS code
- UKM75 - Edinburgh, City of
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Capability Scotland
Osborne House, 1 Osborne Terrace
Edinburgh
EH12 5HG
Telephone
+44 7946016498
Country
United Kingdom
NUTS code
- UK - United Kingdom
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £2,822,640
Section six. Complementary information
six.3) Additional information
Please see attached documentation for all information regarding this contract opportunity.
PLEASE READ ALL DOCUMENTS THOROUGHLY BEFORE RESPONDING.
(SC Ref:733756)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom