Scope
Reference
DN771574
Description
Sefton Council, in collaboration with Cheshire and Merseyside Integrated Care Board, plans to commission a comprehensive All Age Carer Service. The goal is to establish a proactive, transformational, and forward-thinking service that effectively meets the needs of Carers in Sefton.
Total value (estimated)
- £4,659,300 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 November 2025 to 31 October 2028
- Possible extension to 31 October 2030
- 5 years
Description of possible extension:
Extension 1 from 1/11/2028 to 31/10/2029 to be used subject to satisfactory performance of the supplier
Extension 2 from 1/11/2029 to 31/10/2030 to be used subject to satisfactory performance of the supplier
Main procurement category
Services
CPV classifications
- 85320000 - Social services
Participation
Legal and financial capacity conditions of participation
As stated in the PSQ Response document contained in the tender pack
Technical ability conditions of participation
As stated in the PSQ Response document contained in the tender pack
Submission
Enquiry deadline
9 May 2025, 12:00pm
Submission type
Tenders
Deadline for requests to participate
16 May 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
29 July 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality and Value for Money | Quality and Value for Money |
Quality | 80% |
| Social Value | Social Value |
Quality | 10% |
| Presentation | Presentation and responses to subsequent questions |
Quality | 10% |
Other information
Description of risks to contract performance
Identified risks which could require changes to the agreement to accommodate are as follows:
1. Increase in the number of Carers requiring support and accessing the service. The capacity within the contract must enable us to respond to increased demand. This area is of strategic importance to both adults and children, so it is high risk. We need the ability to respond by expanding the contract.
2. Possible changes to legislation or policy.
3. The use of Artificial Intelligence will require clear oversight and governance of any use and possible amendments to contractual terms.
4. Possible divergence of requirements of the collaborating parties to the agreement which may require either changes to the agreement or possible withdrawal of one or more of the partners.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Light touch
Competitive flexible procedure description
The contract is to be procured under a Competitive Flexible Process and will be subject to light touch regulation under the Procurement Act 2023.
For those bidders that meet the Conditions of Participation, there will be a 2 stage award process.
Stage 1 will comprise of a written submission in response to various Quality, Value for Money and Method Statement questions. The responses to each question will be scored (0 - 5) by a panel of assessors taken from both Sefton Council and Cheshire and Merseyside Integrated Care Board. A moderation process will take place to determine an agreed score for each submission.
Up to a maximum of three bidders submitting the highest scoring bids will then be taken through to Stage 2 of the award process subject to those bidders being able to promote their bid to a successful position with the marks remaining for Stage 2 of the award process
Stage 2 of the process will comprise of a presentation of a maximum of 30 minutes duration followed by a question and answer session on the information presented.
Presentations must be made face to face and will take place on 27th June 2025 at Bootle Town Hall Oriel Road, Bootle, L20 7AE
Bidders must ensure that they will be able to attend this event in person. If they are unable to attend they will receive a score of zero (0) for this element of the evaluation.
The information delivered in the presentation and subsequent question and answer session will be evaluated by a panel taken from both Sefton Council and Cheshire and Merseyside Integrated Care Board and a selection of Sefton residents who access the current services.
The bidders invited to make a presentation will be scored (0 - 5) based on the content of their presentation and responses to subsequent questions
A moderation process will take place to determine an agreed score.
The score from the presentation and responses to subsequent questions will be added to the overall Tender response scores to determine the preferred bidder for the contract.
For the avoidance of doubt, only those bidders invited to make a presentation, will be considered for the award of the contract.
Justification for not publishing a preliminary market engagement notice
Pre market engagement initiated prior to commencement of PA2023. Expressions of Interest in market events sought via Contracts Finder reference SEFT001-DN763121-58302100
Contracting authority
Sefton Council
- Public Procurement Organisation Number: PTHP-5656-DLCN
Magdalen House, Trinity Road
Bootle
L20 3NJ
United Kingdom
Contact name: Mr Stewart Martin
Telephone: +44 1519343009
Email: stewart.martin@sefton.gov.uk
Website: http://www.sefton.gov.uk
Region: UKD73 - Sefton
Organisation type: Public authority - sub-central government