Scope
Reference
EDC/IT/2526
Description
As part of this procurement, suppliers are requested to provide a comprehensive financial proposal for the full list of equipment outlined in this tender, based on a three (3) year lease agreement.
The proposal must include a monthly payment profile covering the entire lease period, with all costs-such as hardware, warranty, support, and any associated service fees-fully itemised and included in the monthly figure.
At the conclusion of the 36 month lease term, the organisation must retain full ownership of all supplied equipment, with no residual or balloon payment due.
Suppliers should ensure that their lease offering is compliant with public sector procurement standards and includes clear terms regarding early termination, replacement of faulty equipment, and continuity of warranty throughout the full lease duration.
This tender invites suppliers to provide, deliver, complete infrastructure and end user computing refresh, encompassing virtualisation servers, core network switching, and a range of desktop, laptop, and all in one devices.
The solution must deliver a resilient and secure platform capable of supporting modern workloads and organisational operational needs. All server hardware must include a minimum of four (4) years advanced parts replacement warranty, while all end user computing devices must include a minimum of one (1) year warranty.
To comply with the organisation's security standards, all supplied systems must incorporate Trusted Platform Module (TPM) technology to support hardware rooted security functions and secure device management.
In line with sustainability objectives, suppliers must ensure that all hardware is delivered using reduced or recyclable packaging, and sustainable procurement.
Total value (estimated)
- £250,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 6 April 2026 to 31 March 2029
- 2 years, 11 months, 25 days
Main procurement category
Goods
CPV classifications
- 30200000 - Computer equipment and supplies
Contract locations
- UKC - North East (England)
Lot constraints
Description of how multiple lots may be awarded:
We would prefer to award the same supplier for both lots but understand not all suppliers can provide all of the equipment specified - we would like to attract a greater range of suppliers and willing to split the equipment into 2 lots :-
1 - Computer Hardware
2 - Servers
Lot 1. Computer Hardware
Description
As part of this procurement, suppliers are requested to provide a comprehensive financial proposal for the full list of equipment outlined in this tender, based on a three (3) year lease agreement as per the specification. Or By Lot (1) Computer Hardware (2) Servers
Computer Hardware
24" AIO PCs (Quantity: 135)
• Built in webcam
• Intel i5 or AMD Ryzen 5
• 16GB RAM
• 500GB M.2 NVMe
• WiFi + Bluetooth
• 1Gb Network
• Wired Keyboard and Mouse
15" Laptops (Quantity: 100)
• Intel i5 or AMD Ryzen 5
• 16GB RAM
• 500GB M.2 NVMe
• WiFi + Bluetooth
• 1Gb Network
• Built in Webcam
• Laptop Bag
Standard Laptops (Quantity: 185)
• Intel N100
• 8GB RAM
• 256GB SSD
• Built in Webcam
Flip Laptops (Quantity: 3)
• Intel Ultra 5 226v
• 14 Multitouch Display
• 16GB LPDDR5
• 512GB NVMe
• WiFi + Bluetooth
• Rechargeable Pen
Lot value (estimated)
- £130,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Servers
Description
As part of this procurement, suppliers are requested to provide a comprehensive financial proposal for the full list of equipment outlined in this tender, based on a three (3) year lease agreement as per the specification. Or By Lot (1) Computer Hardware (2) Servers
The proposed solution is a four-node Hyper-V failover cluster designed for resilient virtualisation and Storage Spaces Direct (S2D). Each 2U node shall be equipped with a 32-core processor, 512GB DDR4 ECC memory, enterprise NVMe storage, and dual redundant hot swap power supplies. A dedicated 25GbE RDMA storage fabric shall be provided using Intel E810 based adapters and a 25GbE Top of Rack switch with 24×25Gb SFP28 ports and 4×100Gb QSFP28 uplinks, supporting modern L3 features such as MLAG and EVPN VXLAN, and not requiring any feature licensing.
The selected FS S5850-24B4C switch meets these requirements with native 25Gb SFP28 connectivity and enterprise feature support for the cluster fabric. Client facing connectivity shall be delivered via dual port 10GbE adapters per host. Cluster storage shall be delivered using 7.68TB NVMe U.2 SSDs per node, enabling a minimum of 40TB usable capacity across the four-node cluster when deployed with appropriate S2D configurations.
Lot value (estimated)
- £120,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Computer Hardware
Lot 2. Servers
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
23 March 2026, 11:59pm
Tender submission deadline
26 March 2026, 12:00pm
Submission address and any special instructions
Please submit all tenders to:-
joanne.wilson@eastdurham.a.cuk
**PLEASE NOTE THERE WILL BE NO CLARIFICATIONS ANSWERED BETWEEN 23RD - 27TH FEBRUARY**
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
29 March 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60% |
| Quality | Quality | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
East Durham College
- UK Register of Learning Providers (UKPRN number): 10002111
- Public Procurement Organisation Number: PXPM-1872-RCYW
Willerby Grove
Co Durham
SR8 2RN
United Kingdom
Region: UKC14 - Durham CC
Organisation type: Public authority - sub-central government