Tender

WCC - Reprocessing of Separately Collected Food Waste

  • Warwickshire County Council

F02: Contract notice

Notice identifier: 2023/S 000-015869

Procurement identifier (OCID): ocds-h6vhtk-03d3bd

Published 5 June 2023, 3:22pm



The closing date and time has been changed to:

17 July 2023, 12:00pm

See the change notice.

Section one: Contracting authority

one.1) Name and addresses

Warwickshire County Council

Shire Hall,Market Square

WARWICK

CV344RL

Email

wastetenders@warwickshire.gov.uk

Telephone

+44 1926422103

Country

United Kingdom

Region code

UKG13 - Warwickshire

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

www.warwickshire.gov.uk

Buyer's address

www.warwickshire.gov.uk/procurement

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

http://www.csw-jets.co.uk/

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

http://www.csw-jets.co.uk/

one.4) Type of the contracting authority

Regional or local authority

one.5) Main activity

General public services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

WCC - Reprocessing of Separately Collected Food Waste

Reference number

WCC - 15750

two.1.2) Main CPV code

  • 90500000 - Refuse and waste related services

two.1.3) Type of contract

Services

two.1.4) Short description

Warwickshire County Council is a waste disposal authority and is seeking to appoint a Supplier(s) for the reprocessing of separately collected Food Waste.

The Council is procuring the following lots/options:

• Lot 1 - Reprocessing of separately collected Food Waste for the whole of the Warwickshire County (all five Warwickshire Waste Collection Authorities);

• Lot 2 - Reprocessing of separately collected Food Waste from the following two Waste Collection Authorities - Warwick District Council and Stratford-on-Avon District Council;

• Lot 3 - Reprocessing of separately collected Food Waste from the following three Waste Collection Authorities - North Warwickshire Borough Council, Nuneaton and Bedworth Borough Council and Rugby Borough Council.

Please note that there is currently no separately collected Food Waste service operating in North Warwickshire Borough Council, Nuneaton and Bedworth Borough Council and Rugby Borough Council. Therefore please note Lot 3 and the additional services in Lot 1 will not necessarily be a 10 year contract and will run on a co-terminus basis with the services for Warwick District Council and Stratford-on-Avon District Council from the point at which it starts.

Full details provided in the ITT.

two.1.5) Estimated total value

Value excluding VAT: £1,000,000

two.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 2

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

All applicants must tender for all 3 Lots/options.

For the avoidance of doubt, if an applicant doesn't submit a tender for all 3 of the Lots/Options, their submission will be rejected and will not proceed to evaluation.

It is the Council's preference to award to a single Supplier via Lot 1/Option 1 for the reprocessing of food waste for the whole of Warwickshire; however, the Council reserve the right to award the Contract as two separate Lots/Options (Lot/Option 2) and (Lot/Option 3)) at its absolute sole discretion. This may be for reasons (including but not limited to) that the awarding of this Contract as two separate Lots/Options provides significantly better value to the Council in terms of the overall annual service cost compared to Lot/Option 1. However, even where this is the case, bidders are reminded that our preference is to award Lot 1/Option 1, and the Council's decision will be final.

Further detail can be found in the ITT.

two.2) Description

two.2.1) Title

Reprocessing of separately collected Food Waste for the whole of the Warwickshire County (all five Warwickshire Waste Collection Authorities)

Lot No

1

two.2.2) Additional CPV code(s)

  • 90500000 - Refuse and waste related services

two.2.3) Place of performance

NUTS codes
  • UKG13 - Warwickshire
Main site or place of performance

The separately collected food waste will arise within the County Council boundaries of Warwickshire County Council.

two.2.4) Description of the procurement

Warwickshire County Council is seeking to appoint a contractor to reprocess separately collected food waste arising in the whole of the Warwickshire County (all five Warwickshire Waste Collection Authorities). The Waste Collection Authorities (WCAs) in Warwickshire are:

• Warwick District Council; and

• Stratford-on-Avon District Council

Additional services:

• North Warwickshire Borough Council;

• Nuneaton and Bedworth Borough Council;

• Rugby Borough Council;

For the avoidance of doubt not all Waste Collection Authorities for the additional services may start at the same time or at all i.e For Example Rugby Borough Council may require services before North Warwickshire Borough Council.

Therefore please note the additional services in Lot 1 will not necessarily be on a 10 year contract and will run on a co-terminus basis with the services for Warwick District Council and Stratford-on-Avon District Council from the point at which it starts.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

120

This contract is subject to renewal

Yes

Description of renewals

The initial contract term will be for a period of 5 years.

However, the Council reserves the right to extend the Contract by further periods not exceeding 60 months (5 years) in total.

The maximum contract term will be 120 months (10 years).

Unless terminated and depending on extensions this contract could be reprocured any period between 48 or 108 months.

two.2.10) Information about variants

Variants will be accepted: Yes

two.2.11) Information about options

Options: Yes

Description of options

The initial contract term will be for a period of 5 years.

The Council reserves the right to extend the Contract by further periods not exceeding 60 months (5 years) in total at the discretion of the Council based on the contract performance of the successful bidder and the Council's requirements.

two.2) Description

two.2.1) Title

Reprocessing of separately collected Food Waste from the following two Waste Collection Authorities - Warwick District Council and Stratford-on-Avon District Council

Lot No

2

two.2.2) Additional CPV code(s)

  • 90500000 - Refuse and waste related services

two.2.3) Place of performance

NUTS codes
  • UKG13 - Warwickshire
Main site or place of performance

The separately collected food waste will arise within the County Council boundaries of Warwickshire County Council.

two.2.4) Description of the procurement

Warwickshire County Council is seeking to appoint a contractor to reprocess separately collected from the following two Waste Collection Authorities - Warwick District Council and Stratford-upon-Avon District Council.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

120

This contract is subject to renewal

Yes

Description of renewals

The initial contract term will be for a period of 5 years.

However, the Council reserves the right to extend the Contract by further periods not exceeding 60 months (5 years) in total.

The maximum contract term will be 120 months (10 years).

Unless terminated and depending on extensions this contract could be reprocured any period between 48 or 108 months.

two.2.10) Information about variants

Variants will be accepted: Yes

two.2.11) Information about options

Options: Yes

Description of options

The initial contract term will be for a period of 5 years.

The Council reserves the right to extend the Contract by further periods not exceeding 60 months (5 years) in total at the discretion of the Council based on the contract performance of the successful bidder and the Council's requirements.

two.2) Description

two.2.1) Title

Reprocessing of separately collected Food Waste from the following 3 Waste Collection Authorities - North Warwickshire Borough Council, Nuneaton and Bedworth Borough Council and Rugby Borough Council

Lot No

3

two.2.2) Additional CPV code(s)

  • 90500000 - Refuse and waste related services

two.2.3) Place of performance

NUTS codes
  • UKG13 - Warwickshire
Main site or place of performance

The separately collected food waste will arise within the County Council boundaries of Warwickshire County Council.

two.2.4) Description of the procurement

Warwickshire County Council is seeking to appoint a contractor to reprocess separately collected food waste arising from the following three Waste Collection Authorities - North Warwickshire Borough Council, Nuneaton and Bedworth Borough Council and Rugby Borough Council. For the avoidance of doubt not all Waste Collection Authorities may start at the same time or at all i.e For Example Rugby Borough Council may require services before North Warwickshire Borough Council.

Therefore please note Lot 3 will not necessarily be on a 10 year contract and will run on a co-terminus basis with the services for Warwick District Council and Stratford-on-Avon District Council from the point at which it starts.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

120

This contract is subject to renewal

Yes

Description of renewals

The initial contract term will be for a period of 5 years.

However, the Council reserves the right to extend the Contract by further periods not exceeding 60 months (5 years) in total.

The maximum contract term will be 120 months (10 years).

Unless terminated and depending on extensions this contract could be reprocured any period between 48 or 108 months.

two.2.10) Information about variants

Variants will be accepted: Yes

two.2.11) Information about options

Options: Yes

Description of options

The initial contract term will be for a period of 5 years.

The Council reserves the right to extend the Contract by further periods not exceeding 60 months (5 years) in total at the discretion of the Council based on the contract performance of the successful bidder and the Council's requirements.


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Originally published as:

Date

10 July 2023

Local time

12:00pm

Changed to:

Date

17 July 2023

Local time

12:00pm

See the change notice.

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 7 November 2023

four.2.7) Conditions for opening of tenders

Date

10 July 2023

Local time

12:05pm

Information about authorised persons and opening procedure

Officers and agents on behalf of Warwickshire County Council


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: Unless terminated and depending on extensions this contract could be reprocured any period between 48 or 108 months.

six.3) Additional information

Warwickshire County Council will be using its e-tendering system (CSW-JETS) for the administration of this procurement process.

Providers must register with the system to be able to express an interest and download documents. The web address for CSW Jets is:

www.csw-jets.co.uk

(https://www.csw-jets.co.uk)

Registration and use of CSW Jets is free. All correspondence or clarifications relating to this procurement must be via the CSW JETS correspondence function. If you are having trouble registering with CSW JETS please email us at:

procurement@warwickshire.gov.uk

Providers must register on CSW JETS and express an interest in this project in order to download tender documents and be able to correspond with us about this procurement.

During the course of the Contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, potential changes in legislation, and the changing demands placed on the Council by its customers.

six.4) Procedures for review

six.4.1) Review body

High Court of England and Wales

London

Country

United Kingdom