- Scope of the procurement
- Lot 1. Reprocessing of separately collected Food Waste for the whole of the Warwickshire County (all five Warwickshire Waste Collection Authorities)
- Lot 2. Reprocessing of separately collected Food Waste from the following two Waste Collection Authorities - Warwick District Council and Stratford-on-Avon District Council
- Lot 3. Reprocessing of separately collected Food Waste from the following 3 Waste Collection Authorities - North Warwickshire Borough Council, Nuneaton and Bedworth Borough Council and Rugby Borough Council
Section one: Contracting authority
one.1) Name and addresses
Warwickshire County Council
Shire Hall,Market Square
WARWICK
CV344RL
wastetenders@warwickshire.gov.uk
Telephone
+44 1926422103
Country
United Kingdom
Region code
UKG13 - Warwickshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
www.warwickshire.gov.uk/procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
WCC - Reprocessing of Separately Collected Food Waste
Reference number
WCC - 15750
two.1.2) Main CPV code
- 90500000 - Refuse and waste related services
two.1.3) Type of contract
Services
two.1.4) Short description
Warwickshire County Council is a waste disposal authority and is seeking to appoint a Supplier(s) for the reprocessing of separately collected Food Waste.
The Council is procuring the following lots/options:
• Lot 1 - Reprocessing of separately collected Food Waste for the whole of the Warwickshire County (all five Warwickshire Waste Collection Authorities);
• Lot 2 - Reprocessing of separately collected Food Waste from the following two Waste Collection Authorities - Warwick District Council and Stratford-on-Avon District Council;
• Lot 3 - Reprocessing of separately collected Food Waste from the following three Waste Collection Authorities - North Warwickshire Borough Council, Nuneaton and Bedworth Borough Council and Rugby Borough Council.
Please note that there is currently no separately collected Food Waste service operating in North Warwickshire Borough Council, Nuneaton and Bedworth Borough Council and Rugby Borough Council. Therefore please note Lot 3 and the additional services in Lot 1 will not necessarily be a 10 year contract and will run on a co-terminus basis with the services for Warwick District Council and Stratford-on-Avon District Council from the point at which it starts.
Full details provided in the ITT.
two.1.5) Estimated total value
Value excluding VAT: £1,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
All applicants must tender for all 3 Lots/options.
For the avoidance of doubt, if an applicant doesn't submit a tender for all 3 of the Lots/Options, their submission will be rejected and will not proceed to evaluation.
It is the Council's preference to award to a single Supplier via Lot 1/Option 1 for the reprocessing of food waste for the whole of Warwickshire; however, the Council reserve the right to award the Contract as two separate Lots/Options (Lot/Option 2) and (Lot/Option 3)) at its absolute sole discretion. This may be for reasons (including but not limited to) that the awarding of this Contract as two separate Lots/Options provides significantly better value to the Council in terms of the overall annual service cost compared to Lot/Option 1. However, even where this is the case, bidders are reminded that our preference is to award Lot 1/Option 1, and the Council's decision will be final.
Further detail can be found in the ITT.
two.2) Description
two.2.1) Title
Reprocessing of separately collected Food Waste for the whole of the Warwickshire County (all five Warwickshire Waste Collection Authorities)
Lot No
1
two.2.2) Additional CPV code(s)
- 90500000 - Refuse and waste related services
two.2.3) Place of performance
NUTS codes
- UKG13 - Warwickshire
Main site or place of performance
The separately collected food waste will arise within the County Council boundaries of Warwickshire County Council.
two.2.4) Description of the procurement
Warwickshire County Council is seeking to appoint a contractor to reprocess separately collected food waste arising in the whole of the Warwickshire County (all five Warwickshire Waste Collection Authorities). The Waste Collection Authorities (WCAs) in Warwickshire are:
• Warwick District Council; and
• Stratford-on-Avon District Council
Additional services:
• North Warwickshire Borough Council;
• Nuneaton and Bedworth Borough Council;
• Rugby Borough Council;
For the avoidance of doubt not all Waste Collection Authorities for the additional services may start at the same time or at all i.e For Example Rugby Borough Council may require services before North Warwickshire Borough Council.
Therefore please note the additional services in Lot 1 will not necessarily be on a 10 year contract and will run on a co-terminus basis with the services for Warwick District Council and Stratford-on-Avon District Council from the point at which it starts.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
Yes
Description of renewals
The initial contract term will be for a period of 5 years.
However, the Council reserves the right to extend the Contract by further periods not exceeding 60 months (5 years) in total.
The maximum contract term will be 120 months (10 years).
Unless terminated and depending on extensions this contract could be reprocured any period between 48 or 108 months.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The initial contract term will be for a period of 5 years.
The Council reserves the right to extend the Contract by further periods not exceeding 60 months (5 years) in total at the discretion of the Council based on the contract performance of the successful bidder and the Council's requirements.
two.2) Description
two.2.1) Title
Reprocessing of separately collected Food Waste from the following two Waste Collection Authorities - Warwick District Council and Stratford-on-Avon District Council
Lot No
2
two.2.2) Additional CPV code(s)
- 90500000 - Refuse and waste related services
two.2.3) Place of performance
NUTS codes
- UKG13 - Warwickshire
Main site or place of performance
The separately collected food waste will arise within the County Council boundaries of Warwickshire County Council.
two.2.4) Description of the procurement
Warwickshire County Council is seeking to appoint a contractor to reprocess separately collected from the following two Waste Collection Authorities - Warwick District Council and Stratford-upon-Avon District Council.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
Yes
Description of renewals
The initial contract term will be for a period of 5 years.
However, the Council reserves the right to extend the Contract by further periods not exceeding 60 months (5 years) in total.
The maximum contract term will be 120 months (10 years).
Unless terminated and depending on extensions this contract could be reprocured any period between 48 or 108 months.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The initial contract term will be for a period of 5 years.
The Council reserves the right to extend the Contract by further periods not exceeding 60 months (5 years) in total at the discretion of the Council based on the contract performance of the successful bidder and the Council's requirements.
two.2) Description
two.2.1) Title
Reprocessing of separately collected Food Waste from the following 3 Waste Collection Authorities - North Warwickshire Borough Council, Nuneaton and Bedworth Borough Council and Rugby Borough Council
Lot No
3
two.2.2) Additional CPV code(s)
- 90500000 - Refuse and waste related services
two.2.3) Place of performance
NUTS codes
- UKG13 - Warwickshire
Main site or place of performance
The separately collected food waste will arise within the County Council boundaries of Warwickshire County Council.
two.2.4) Description of the procurement
Warwickshire County Council is seeking to appoint a contractor to reprocess separately collected food waste arising from the following three Waste Collection Authorities - North Warwickshire Borough Council, Nuneaton and Bedworth Borough Council and Rugby Borough Council. For the avoidance of doubt not all Waste Collection Authorities may start at the same time or at all i.e For Example Rugby Borough Council may require services before North Warwickshire Borough Council.
Therefore please note Lot 3 will not necessarily be on a 10 year contract and will run on a co-terminus basis with the services for Warwick District Council and Stratford-on-Avon District Council from the point at which it starts.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
Yes
Description of renewals
The initial contract term will be for a period of 5 years.
However, the Council reserves the right to extend the Contract by further periods not exceeding 60 months (5 years) in total.
The maximum contract term will be 120 months (10 years).
Unless terminated and depending on extensions this contract could be reprocured any period between 48 or 108 months.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The initial contract term will be for a period of 5 years.
The Council reserves the right to extend the Contract by further periods not exceeding 60 months (5 years) in total at the discretion of the Council based on the contract performance of the successful bidder and the Council's requirements.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
10 July 2023
Local time
12:00pm
Changed to:
Date
17 July 2023
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 7 November 2023
four.2.7) Conditions for opening of tenders
Date
10 July 2023
Local time
12:05pm
Information about authorised persons and opening procedure
Officers and agents on behalf of Warwickshire County Council
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Unless terminated and depending on extensions this contract could be reprocured any period between 48 or 108 months.
six.3) Additional information
Warwickshire County Council will be using its e-tendering system (CSW-JETS) for the administration of this procurement process.
Providers must register with the system to be able to express an interest and download documents. The web address for CSW Jets is:
Registration and use of CSW Jets is free. All correspondence or clarifications relating to this procurement must be via the CSW JETS correspondence function. If you are having trouble registering with CSW JETS please email us at:
procurement@warwickshire.gov.uk
Providers must register on CSW JETS and express an interest in this project in order to download tender documents and be able to correspond with us about this procurement.
During the course of the Contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, potential changes in legislation, and the changing demands placed on the Council by its customers.
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom