Scope
Description
South Western Railway Limited (SWRL) will be seeking information (feedback) from the market regarding Supply of Train Spare Parts, Accessorises and Consumables to its designated depots across the south west region.
The primary focus is to better understand market/supplier appetite, capacity and capability, as well as perceived risks and opportunities.
South Western Railway Limited (SWRL) is part of the Publicly owned Train Operating Companies(TOC) under the DfT Operator Limited (DFTO.
SWRL runs the South Western train lines from London to the west coast of the country.
Contract dates (estimated)
- 1 October 2026 to 31 March 2028
- Possible extension to 30 September 2033
- 7 years
Main procurement category
Goods
CPV classifications
- 34600000 - Railway and tramway locomotives and rolling stock and associated parts
Contract locations
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Engagement
Engagement deadline
13 March 2026
Engagement process description
Feedback is requested in relation to this market engagement. Your feedback is important as it will allow views from the market to inform the development and finalisation of the procurement strategy which will in turn help define the tender.
SWRL would greatly appreciate your feedback in the form of a response to the questionnaire in SWR004513.
Please submit your responses via SWRL's e-procurement portal Wax-digital https://swrl.medius-s2c.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=4560&Culture=en-GB All responses will be treated confidentially.
Following analysis, a high level summary report will be issued to participants, giving an overview of the general themes and findings; no participant will be mentioned by name in the report.
Completion of the questionnaire does not constitute an expression of interest in any future tender. Responses will not be used to evaluate your company, create a short-list or guarantee inclusion or exclusion in any resulting tender exercise.
All responses will be carefully considered but will not bind SWRL to any particular approach to the procurement, nor will responses be treated as conveying any promise or commitment on the part of the respondent. SWRL is not liable for any costs incurred.
For your feedback to be taken into account, your completed MEQ must be received by 13 March 2026, no later than 14:00pm. Any questions on the content of the questionnaire should also be submitted via SWRL's e-procurement portal correspondence.
We recommend that you refer to the e-tendering guidance for suppliers . All communication should be via SWRL's e-procurement portal Correspondence function on the project.
SWRL wishes to explore the market to understand the availability and interest of potential suppliers who can manufacture and deliver a range of Train Spare Parts, Accessorises and Consumables to its designated depots across the south west region in England for use in its various asset maintenance areas (Rolling stock, Track, and Signals etc). A small sample of the requirement have been listed as information to accompany this questionnaire as examples of the type of products and requirements involved.
SWRL is considering whether our requirements could be met by one supplier or whether multi-suppliers are better suited.
SWRL engineering team works in a reactive environment; although some requirements(including larger scale project requirement ) can be forecast in advance, products/parts demands also originate from emergency situations. Due to necessity such requirement will require agile suppliers both in terms of capacity(increased requirement during a short notice and or period of time) and the time (emergency response when required).
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
1 April 2026
Procedure
Special regime
Utilities
Contracting authority
SOUTH WESTERN RAILWAY LIMITED
- Companies House: 03266760
- Public Procurement Organisation Number: PQHL-7495-VCQT
South Bank Central 4th Floor, 30 Stamford Street,
London
SE1 9LQ
United Kingdom
Region: UKI44 - Lewisham and Southwark
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)