Scope
Reference
CW/2025
Description
Hull City Council (The Authority) on behalf of Hull Culture and Leisure sough tenders from interested organisations to provide Event Management Services. The tender was an open competitive procedure consisting of a one stage process. The contract is anticipated to commence 5 March 2026 ending by 4 March 2029 with an option to extend for a period of 2 years. The Authority has estimated the value of the Services to be £70,000 per annum. The estimated value is given in good faith to assist tenderers in making their submissions, it should not be interpreted as an undertaking to purchase any goods, services or works to any particular value by the Authority and does not form part of the Contract. Further information is contained within the tender documentation. The standstill period shall end on midnight on 4 March 2026.
Contract 1. Events Management
Supplier
Contract value
- £210,000 excluding VAT
- £252,000 including VAT
Above the relevant threshold
Award decision date
20 February 2026
Date assessment summaries were sent to tenderers
20 February 2026
Standstill period
- End: 3 March 2026
- 8 working days
Earliest date the contract will be signed
5 March 2026
Contract dates (estimated)
- 5 March 2026 to 4 March 2029
- Possible extension to 4 March 2031
- 5 years
Description of possible extension:
1 extension of 2 years
Main procurement category
Services
CPV classifications
- 79952000 - Event services
- 79952100 - Cultural event organisation services
Contract locations
- UKE11 - Kingston upon Hull, City of
Information about tenders
- 1 tender received
- 1 tender assessed in the final stage:
- 1 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 0 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
EPICOMPANY LIMITED
- Public Procurement Organisation Number: PHQW-2148-BMRR
3 Alfred Street
Hull
HU3 2DD
United Kingdom
Region: UKE11 - Kingston upon Hull, City of
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Events Management
Contracting authority
Hull City Council
- Public Procurement Organisation Number: PRNP-1874-YZZR
The Guildhall, Alfred Gelder Street
Hull
HU1 2AA
United Kingdom
Contact name: Claire Willingham
Telephone: +44 1482616052
Email: c.willingham@hullcc.gov.uk
Website: https://www.hull.gov.uk/
Region: UKE11 - Kingston upon Hull, City of
Organisation type: Public authority - sub-central government