Scope
Reference
C408854
Description
NHS Arden and Greater East Midlands CSU on behalf of NHS Coventry and Warwickshire ICB are seeking providers who have the relevant experience and skills to provide a Community Based Admission Avoidance Service.
Aims and objectives of service
Aims:
• To reduce the number of inappropriate hospital admissions for people with a learning disability or autistic people who are in mental health crisis and may have complex needs, by providing intervention and crisis management.
• To prevent crisis situations from escalating by providing timely and appropriate interventions.
• To provide a safe and supportive environment for people with a learning disability or autism at risk of inappropriate admission to a specialist learning disability, mental health or acute hospital setting.
• To promote independence and improve quality of life by supporting individuals to manage their mental health and develop coping strategies.
• To provide short term support enabling a return to home for those referred to the service from inpatient settings including acute settings.
Objectives:
• To provide a short term, 24/7-person centred community service for people with a learning disability or autistic people who are at risk of inappropriate admission to a specialist learning disability or mental health hospital.
• To provide a holistic model of care within the community.
• To support individuals who are at the point of crisis through implementing a personalised, flexible and rapid service designed to meet the needs of all referred individuals. This includes robust personalised planning and communication embedded into the referral and placement process.
• To support individuals to maintain positive relationships with family and friends and other support networks, engaging with these networks and other professionals to enable collaborative working to support the individual.
• To work collaboratively with other health and social care professionals to provide coordinated and person-centred care, including working jointly with existing or subsequent care providers to ensure continuity of support and effective discharge.
• To provide person-centred support with time limited episodes of planned individualised care, which should inform the focus of approach based on each service user’s needs. For example - dedicated staff teams will work with specific service users during their access to the service, to promote consistency in approach, enhanced knowledge of the service user and from this meaningful, purposeful and appropriately risk managed interventions and onward movement.
• Where possible, the service will work with commissioners to pro-actively identify individuals who may benefit from earlier intervention and provide support to prevent crisis.
Procurement Reference
Total value (estimated)
- £1,292,508 excluding VAT
- £1,551,009.60 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 July 2026 to 30 June 2028
- Possible extension to 30 June 2029
- 3 years
Description of possible extension:
An extension of up to one year may be granted at the sole discretion of the commissioning organisations. The extension may be granted on one or both lots.
Main procurement category
Services
CPV classifications
- 85000000 - Health and social work services
- 75122000 - Administrative healthcare services
Contract locations
- UKG33 - Coventry
- UKG13 - Warwickshire
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
5 March 2026, 5:00pm
Tender submission deadline
17 March 2026, 12:00pm
Submission address and any special instructions
Interested organisations are invited to access and complete the relevant tender documentation by visiting https://atamis-1928.my.site.com/s/Welcome and searching for the Community Based Admission Avoidance Service (Learning Disabilities and Autism) - Coventry and Warwickshire ref: C418243. Tenders must be submitted by 17th March 2026 at noon 1200hrs. Clarification questions must be submitted by 1700hrs on 5th March 2026.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
13 May 2026
Award criteria
| Name | Type |
|---|---|
| Technical | Quality |
| Commercial | Price |
Weighting description
Quality - 80.00%
Price - 20.00%
Full details of sub-criteria can be found in the tender documentation.
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Light touch
Contracting authority
NHS Coventry and Warwickshire Integrated Care Board
- Public Procurement Organisation Number: PBZT-7637-QJTP
Westgate House Market Street
Warwick
CV34 4DE
United Kingdom
Region: UKG13 - Warwickshire
Organisation type: Public authority - central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
NHS Arden and Greater East Midlands Commissioning Support Unit
Summary of their role in this procurement: NHS Arden and Greater East Midlands CSU (AGCSU) is acting as an agent for and on behalf of NHS Coventry and Warwickshire Integrated Care Board and is supporting the procurement process.
- Public Procurement Organisation Number: PLVR-6647-BVMM
Cardinal Square, 10 Nottingham Road
Derby
DE1 3QT
United Kingdom
Region: UKF11 - Derby