Section one: Contracting authority
one.1) Name and addresses
British Film Institute
21 Stephen Street
London
W1T 1LN
Contact
Henry Vivian-Neal
Country
United Kingdom
NUTS code
UKH23 - Hertfordshire
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/bfi/aspx/Home
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://in-tendhost.co.uk/bfi/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/bfi/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://in-tendhost.co.uk/bfi/aspx/Home
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Tender for Spectra-Certified Data Tapes
Reference number
2022/293
two.1.2) Main CPV code
- 30234700 - Magnetic tapes
two.1.3) Type of contract
Supplies
two.1.4) Short description
The British Film Institute seeks tenders for the supply of Spectra-certified data tapes.The BFI and its strategic partners are responsible for the preservation and accessibility of a significant share of the UK’s film heritage. The BFI has an ongoing requirement for certified data tape stock and it wishes to establish a four-year framework agreement with a reseller or a number of resellers to fulfil that requirement.Spectra-certified stock is required to fulfil the performance and quality criteria essential to the very stringent requirements of the BFI National Archive digital preservation system.
two.1.5) Estimated total value
Value excluding VAT: £450,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 30234700 - Magnetic tapes
- 30237360 - Linear Tape-Open (LTO) cartridges
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
Main site or place of performance
J P Getty CentreBFI National ArchiveBerkhamsted
two.2.4) Description of the procurement
The British Film Institute seeks tenders for the supply of Spectra-certified data tapes.The BFI and its strategic partners are responsible for the preservation and accessibility of a significant share of the UK’s film heritage. The film collections encompass the entire history of film production and include examples of an extremely wide range of formats and systems, which are being copied onto modern digital media as part of our mass migration strategy. The BFI also currently has a responsibility to record and archive sixteen channels of UK television output. The BFI, therefore, has an ongoing requirement for certified data tape stock and it wishes to establish a four-year framework agreement with a reseller or a number of resellers to fulfil that requirement.The BFI’s Digital Preservation Infrastructure has a dual data library system, which incorporates separate, automated LTO (Linear Tape Open) and IBM TS (Tape Storage) data tape robots. Therefore, both LTO and IBM sets of stock are required to provide secure and resilient long-term data preservation.Spectra-certified stock is required to fulfil the performance and quality criteria essential to the very stringent requirements of the BFI National Archive digital preservation system.Current BFI’s requirements are:• LTO-8 (aiming to move to LTO-9 within the next year); and• IBM 3592 JE.The framework agreement is envisaged to be with a number of suppliers and the duration is four years. The estimated value for the duration of the agreement is up to £450,000.Full details are set out in the ITT.Closing date for receipt of tenders: 12:00 noon on 12 July 2022
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £450,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The contract is likely to be re-tendered.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
N/a
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 July 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
12 July 2022
Local time
12:15pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 4 years
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
-
six.4) Procedures for review
six.4.1) Review body
BFI
21 Stephen Street
London
W1T 1LN
Country
United Kingdom