Section one: Contracting authority
one.1) Name and addresses
Epsom & Ewell Borough Council
Town Hall,The Parade
EPSOM
KT185BY
Contact
Alexandra Malkova
Telephone
+44 1372732235
Country
United Kingdom
Region code
UKJ26 - East Surrey
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.epsom-ewell.gov.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NEC Software Solution
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
This is software for the Revenues and Benefits department, who use this system for electronic document management of records related to residents' council tax accounts and benefits claims.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £309,600
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ26 - East Surrey
Main site or place of performance
Town Hall, Epsom, KT18 5BY
two.2.4) Description of the procurement
There are limited suppliers that can provide Epsom and Ewell Borough Council with the full service that its Revenues and Benefits department requires. This procurement has been achieved through a framework CCS RM6259 Vertical Application Solutions
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
The contract can be extended by further 24 months.
two.2.14) Additional information
The contract value includes the extra cost for extension.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
Due to time limit to replace a software that is no longer supported and allow the department to continue with their duty, only very limited number of suppliers, who can provide the full package that the department requires and to be compliant with another software that is being used at the same time
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 May 2024
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
NEC Software Solutions
BizSpace, 1st Floor, iMex Centre, 575-599, Maxted Rd
Hemel Hempstead
HP2 7DX
Country
United Kingdom
NUTS code
- UK - United Kingdom
Justification for not providing organisation identifier
Not on any register
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £309,600
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Andrew Bircher
Epsom
KT18 5BY
Country
United Kingdom