Section one: Contracting authority
one.1) Name and addresses
Powys County Council
County Hall
Llandrindod Wells
LD1 5LG
commercialservices@powys.gov.uk
Telephone
+44 1597826000
Country
United Kingdom
NUTS code
UKL24 - Powys
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/web/login.shtml
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Fire Door Inspections, Remedials and Replacements across the County of Powys
Reference number
itt_97958
two.1.2) Main CPV code
- 71000000 - Architectural, construction, engineering and inspection services
two.1.3) Type of contract
Services
two.1.4) Short description
The Council is seeking to engage suitably experienced and competent Contractors, in the context of increased financial pressures, to carry out Fire Door Inspections, Remedials and Replacements for Housing and Property assets across the County of Powys.
The Council’s aim is to award an individual contract for each lot.
Lots for the Tender are as follows;
- Lot 1 – North
- Lot 2 – South
Tenderers are able to submit a Tender for either Lot or both Lots. If bidding for both Lots Tenderers must have the capacity to undertake both Contracts simultaneously if successful in both Lots and must provide evidence of this in their Tender Response.
Tenderers should note that each Lot will be evaluated and awarded separately.
two.1.5) Estimated total value
Value excluding VAT: £1,800,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
South Powys - Fire Door Inspections, Remedials and Replacements
Lot No
2
two.2.2) Additional CPV code(s)
- 71000000 - Architectural, construction, engineering and inspection services
- 44221220 - Fire doors
- 44221000 - Windows, doors and related items
- 44221200 - Doors
- 44221210 - Door blanks
- 44221211 - Door frames
- 44221212 - Door screens
- 44221213 - Door thresholds
- 71315400 - Building-inspection services
- 71631000 - Technical inspection services
- 71631300 - Technical building-inspection services
two.2.3) Place of performance
NUTS codes
- UKL24 - Powys
two.2.4) Description of the procurement
The Council is seeking to engage suitably experienced and competent Contractors, in the context of increased financial pressures, to carry out Fire Door Inspections, Remedials and Replacements for Housing and Property assets across the South Powys.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Option to extend for up to 24 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
North Powys - Fire Door Inspections, Remedials and Replacements
Lot No
1
two.2.2) Additional CPV code(s)
- 71000000 - Architectural, construction, engineering and inspection services
- 44221220 - Fire doors
- 44221000 - Windows, doors and related items
- 44221200 - Doors
- 44221210 - Door blanks
- 44221211 - Door frames
- 44221212 - Door screens
- 44221213 - Door thresholds
- 71315400 - Building-inspection services
- 71631000 - Technical inspection services
- 71631300 - Technical building-inspection services
two.2.3) Place of performance
NUTS codes
- UKL24 - Powys
two.2.4) Description of the procurement
The Council is seeking to engage suitably experienced and competent Contractors, in the context of increased financial pressures, to carry out Fire Door Inspections, Remedials and Replacements for Housing and Property assets across North Powys.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Option to extend for up to 24 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
List and brief description of selection criteria
It is a Minimum Requirement that Bidders:
Are a third (3rd) Party accredited installer under a registered UKAS Fire Door Accreditation scheme.
Are Constructionline Silver registered (or equivalent), with work categories relevant to the subject matter of the contract.
Are registered with a Safety Schemes in Procurement (SSiP) accredited scheme.
Employees must have a valid Disclosure and Barring Service (DBS) checks at the time of Contract mobilisation and throughout the Contract Period. Contractors must comply fully with the Council’s DBS Policy.
Have demonstrable experience of delivering contract(s) of a similar nature.
Provide copies of full audited accounts, including profit and loss accounts and balance sheet, for the most recently completed financial year. The accounts will be analysed in accordance with instruction provided in the Financial Analysis Information document included within the tender documentation.
Have or agree to put in place by contract start insurances to the following levels:
Public & Product Liability Insurance - 5,000,000 GBP;
Employer’s Liability Insurance - 5,000,000 GBP
Accept the terms and conditions contained within the tender documentation.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As per the procurement documents.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
3 July 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
3 July 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 2 to 4 years
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Instructions for Suppliers – Registration on eTenderwales -
Powys County Council will be conducting this tender through the Value Wales e-Tendering portal. This
can be found at https://etenderwales.bravosolution.co.uk/home.html, all information may be downloaded and returned
through this channel.
Internet address(es): http://etenderwales.bravosolution.co.uk
Suppliers Instructions How to Express Interest in this Tender
1. Register your company on the eTenderwales portal (this is only required once)
- Browse to the eSourcing Portal: https://etenderwales.bravosolution.co.uk/home.html
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
5.1
- Click the “Open Access ITTs” link.
- Click on the relevant ITT to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only)
- Click on the ITT code, you can now access any attachments by clicking the “Settings and Buyer
Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the ITT
- There may be a mixture of online & offline actions for you to perform (there is detailed online help
available)
If you require any further assistance use the online help, or the eTendering Helpdesk is available Mon –
Fri (8am – 6pm) on:
- Phone: 0800 069 8634
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=131921
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
As per the procurement documents.
(WA Ref:131921)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom