Section one: Contracting authority
one.1) Name and addresses
Carmarthenshire County Council
County Hall
Carmarthen
SA31 1JP
Contact
Emyr Phillips
iephilips@carmarthenshire.gov.uk
Telephone
+44 1267234567
Country
United Kingdom
NUTS code
UKL14 - South West Wales
Internet address(es)
Main address
https://www.carmarthenshire.gov.wales
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0281
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Sewerage Services & Remedial Works
two.1.2) Main CPV code
- 45232410 - Sewerage work
two.1.3) Type of contract
Works
two.1.4) Short description
Carmarthenshire County Council requires contractors to provide sewage removal services, sewerage-related services and associated remedial works required for the delivery and operation of its Property Maintenance, Highways and Flood Defence assets. The requirements include:
- Prescribed and cyclical tankering service for sewage removal from treatment works, septic tanks and pumping stations, including emptying, desludging and cleaning of those assets
- Emergency tankering
- Emergency ad-hoc clearing of blockages
- Emergency ad-hoc repairs to collapsed pipework
- Emergency clearing / de-silting of surface water drainage systems on non-highway adopted sites, on public highways or at flood risk management assets
- Urgent provision of camera surveys as required
- Planned repairs to collapsed pipework
- Planned clearing / de-silting of surface water drainage systems on non-highway adopted sites, on public highways or at flood risk management assets
- Planned additional tankering work
- Planned camera surveys
two.1.5) Estimated total value
Value excluding VAT: £1,600,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Cyclical Tankering Service
Lot No
1
two.2.2) Additional CPV code(s)
- 90000000 - Sewage, refuse, cleaning and environmental services
- 90400000 - Sewage services
- 90410000 - Sewage removal services
- 90420000 - Sewage treatment services
- 90430000 - Sewage disposal services
- 90440000 - Treatment services of cesspools
- 90450000 - Treatment services of septic tanks
- 90460000 - Cesspool or septic tank emptying services
- 90470000 - Sewer cleaning services
- 90640000 - Gully cleaning and emptying services
two.2.3) Place of performance
NUTS codes
- UKL14 - South West Wales
Main site or place of performance
Carmarthenshire
two.2.4) Description of the procurement
Lot 1 is for the scheduled emptying, desludging and cleaning of the Council’s Treatment Works, Septic Tanks and Pumping Stations and the transfer of all waste products and all surplus materials to appropriate licensed Waste Disposal Facilities.
For Lot 1, the Council will award a term service contract for the cyclical tankering service to ONE contractor only.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract shall be for 3 years with the option to extend for up to a period of 12 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Emergency and Urgent Responsive Works
Lot No
2
two.2.2) Additional CPV code(s)
- 45232410 - Sewerage work
- 90000000 - Sewage, refuse, cleaning and environmental services
- 90400000 - Sewage services
- 90410000 - Sewage removal services
- 90420000 - Sewage treatment services
- 90430000 - Sewage disposal services
- 90440000 - Treatment services of cesspools
- 90450000 - Treatment services of septic tanks
- 90460000 - Cesspool or septic tank emptying services
- 90470000 - Sewer cleaning services
- 90640000 - Gully cleaning and emptying services
- 90490000 - Sewer survey and sewage treatment consultancy services
- 90491000 - Sewer survey services
- 90641000 - Gully cleaning services
- 90642000 - Gully emptying services
- 90900000 - Cleaning and sanitation services
- 90913000 - Tank and reservoir cleaning services
- 90913100 - Tank-cleaning services
- 90913200 - Reservoir cleaning services
- 45232000 - Ancillary works for pipelines and cables
- 45232400 - Sewer construction work
- 45232411 - Foul-water piping construction work
- 45232420 - Sewage work
- 45232440 - Construction work for sewage pipes
- 45231300 - Construction work for water and sewage pipelines
- 45240000 - Construction work for water projects
- 45200000 - Works for complete or part construction and civil engineering work
- 45231000 - Construction work for pipelines, communication and power lines
- 45233000 - Construction, foundation and surface works for highways, roads
- 45233139 - Highway maintenance work
two.2.3) Place of performance
NUTS codes
- UKL14 - South West Wales
Main site or place of performance
Carmarthenshire
two.2.4) Description of the procurement
Lot 2 is for Emergency and Urgent Responsive Works at Council properties and assets, at non-highway adopted sites, on public highways or at flood risk management assets, as outlined below:
- Emergency tankering
- Ad-hoc clearing of blockages
- Ad-hoc repairs to collapsed pipework / manholes
- Emergency clearing / de-silting of surface water drainage systems on non-highway adopted sites, on public highways or at flood risk management assets (e.g. culverts)
- Provision of camera surveys as required
For Lot 2, the Council will be appointing up to three contractors on a Framework basis.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Framework Agreement for Lot 2 shall be for 3 years with the option to extend for up to a period of 12 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Planned Works
Lot No
3
two.2.2) Additional CPV code(s)
- 45232410 - Sewerage work
- 90000000 - Sewage, refuse, cleaning and environmental services
- 90400000 - Sewage services
- 90410000 - Sewage removal services
- 90420000 - Sewage treatment services
- 90430000 - Sewage disposal services
- 90440000 - Treatment services of cesspools
- 90450000 - Treatment services of septic tanks
- 90460000 - Cesspool or septic tank emptying services
- 90470000 - Sewer cleaning services
- 90640000 - Gully cleaning and emptying services
- 90490000 - Sewer survey and sewage treatment consultancy services
- 90491000 - Sewer survey services
- 90641000 - Gully cleaning services
- 90642000 - Gully emptying services
- 90900000 - Cleaning and sanitation services
- 90913000 - Tank and reservoir cleaning services
- 90913100 - Tank-cleaning services
- 90913200 - Reservoir cleaning services
- 45232000 - Ancillary works for pipelines and cables
- 45232400 - Sewer construction work
- 45232411 - Foul-water piping construction work
- 45232420 - Sewage work
- 45232440 - Construction work for sewage pipes
- 45231300 - Construction work for water and sewage pipelines
- 45240000 - Construction work for water projects
- 45200000 - Works for complete or part construction and civil engineering work
- 45231000 - Construction work for pipelines, communication and power lines
- 45233000 - Construction, foundation and surface works for highways, roads
- 45233139 - Highway maintenance work
two.2.3) Place of performance
NUTS codes
- UKL14 - South West Wales
Main site or place of performance
Carmarthenshire
two.2.4) Description of the procurement
Lot 3 is for Planned Works at Council properties and assets, at non-highway adopted sites, on public highways or at flood risk management assets, as outlined below:
- Planned additional tankering
- Planned clearing of blockages
- Planned repairs to collapsed pipework / manholes
- Planned clearing / de-silting of surface water drainage systems on non-highway adopted sites, on public highways or at flood risk management assets (e.g. culverts)
- Planned provision of camera surveys as required
For Lot 3, the Council will be appointing up to three contractors on a Framework basis.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Framework Agreement for Lot 3 shall be for 3 years with the option to extend for up to a period of 12 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 6
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 July 2023
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
7 July 2023
Local time
2:30pm
Place
Carmarthenshire County Council offices, Carmarthen
Information about authorised persons and opening procedure
Carmarthenshire County Council Officers
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
ETENDERWALES PORTAL - This procurement exercise will be conducted via the eTenderWales portal. To assist you in locating these opportunities on the eTenderWales portal, the project code is: project_48691.
The project comprises of one overarching Qualification Invitation to Tender (ITT), in addition to lot-specific ITTs. To constitute a valid tender, bidders are required to submit one completed overarching Qualification ITT AND A Lot-specific ITT (containing a Technical and Commercial Envelope) for EACH LOT they are tendering for. All tender documents such as the Framework Agreement, Instructions to Tenderers etc. are contained within the overarching Qualification ITT and the Lot-specific ITTs. Please also ensure you check the attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the tender pack. To access the tender documents, please register your company on the eTenderWales portal at: www.etenderwales.bravosolution.co.uk
BUSINESS WALES SUPPORT / EVENT - Business Wales will be facilitating a free live tender webinar specifically for those tendering for this opportunity, to be held on 13/06/2023 (11:00am - 1:00pm). Business Wales will offer advice and guidance on accessing the e-tender and submitting a bid. Registration is essential in order to reserve a place at the webinar. To register, please contact Business Wales on 01267 233749 or by email at: westwales@businesswales.org.uk
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=114211
The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:
Community benefits will not be included due to the value and ad-hoc nature of the works / services required.
(WA Ref:114211)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom