Section one: Contracting authority
one.1) Name and addresses
Sea Fish Industry Authority
18 Logie Mill
Edinburgh
EH74HS
Contact
Phillip Quirie
Telephone
+44 1315583331
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
https://www.seafish.org/about-us/working-with-us/#z-tenders-6
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.seafish.org/about-us/working-with-us/#z-tenders-6
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.seafish.org/about-us/working-with-us/#z-tenders-6
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Industry Support
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
International Exhibition Support 2022-23
Reference number
TD2022-001
two.1.2) Main CPV code
- 79956000 - Fair and exhibition organisation services
two.1.3) Type of contract
Services
two.1.4) Short description
We are looking to appoint a full-service exhibition contractor, initially on a one-year contract with an option to extend for a further two years. The successful bidder will be required to manage and deliver all aspects of a 'UK Seafood Pavilion' at international trade show(s), including as a minimum, the Seafood Expo Global 2023 in Barcelona.
The contractor will be required to manage the whole project from booking and designing the space, to production of graphics, and stand construction and breakdown. The supplier will not be expected to man the stand during exhibition hours but will be expected to ensure that it is clean and fit for purpose.
Further information can be found on our website - https://www.seafish.org/about-us/working-with-us/#z-tenders-6
two.1.5) Estimated total value
Value excluding VAT: £175,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79956000 - Fair and exhibition organisation services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
We want to increase the visibility of UK seafood in the global marketplace. We intend to do this by helping UK seafood businesses to participate in international trade shows and enable them to showcase their great products with maximum impact. We want to help UK seafood businesses to strengthen their relationships in existing markets and help them forge new relationships in new markets.
The exhibition contractor will be responsible for the management, planning and design of a 'UK Seafood Pavilion' at previously agreed international seafood exhibitions such as the Seafood Expo Global in Barcelona.
This includes:
• Designing an innovative, cost-effective pavilion environment to include a communal lounge area, demonstration kitchen and private meeting rooms as well as individual company booths if required.
• Liaising with exhibition organisers and their contractors on stand size and location within the exhibition arena.
• Arranging stand lighting (low heat creating), furniture and related equipment.
• Arranging for the design and printing of graphics as required.
• The provision of refreshment facilities such as tea, coffee, and drinks.
• The installation of electrical and water supplies.
• Constructing the pavilion before the exhibition, hanging graphics, and ensuring it is fit for purpose for the duration of the exhibition.
• Dismantling the pavilion after the exhibition and ensuring its safe storage.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
10
This contract is subject to renewal
Yes
Description of renewals
Contract will initially be on a one-year contract with an option to extend for a further two years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Contract will initially be on a one-year contract with an option to extend for a further two years.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
Accelerated procedure
Justification:
Contract is needed to be awarded in order to book the exhibition space at the Barcelona Expo by the 30 June deadline.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
26 June 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
27 June 2022
Local time
9:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Sea Fish Industry Authority
Edinburgh
EH7 4HS
Country
United Kingdom