Section one: Contracting authority
one.1) Name and addresses
Kent Community Health NHS Foundation Trust
110/120 Upper Pemberton, Eureka Park, Kennington
Ashford
TN25 4AZ
Contact
Mrs Sarah Woodcock
Telephone
+44 1233667979
Country
United Kingdom
Region code
UKJ4 - Kent
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Gritting & Snow Clearance
Reference number
DN657995
two.1.2) Main CPV code
- 90620000 - Snow-clearing services
- AA01 - Metal
two.1.3) Type of contract
Services
two.1.4) Short description
Kent Community Health NHS Foundation Trust requires a reactive service for gritting and snow clearance across Kent and one site in East Sussex and to this end has generated this specification with the intention of tendering for these duties with an external experienced contractor. This winning provider will be expected to operate between the hours of 7pm – 7am Monday to Sunday, including out of hours and emergency calls (Bank holiday and weekends).
A key objective of this tendering exercise is to ensure safe access to property is maintained for staff, patients and visitors and is based on a standard approach and specification.
You will need to express your interest by logging into the Proactis Portal - https://procontract.due-north.com under opportunity number DN657995 - this will then also enable you to have access to the ITT documentation. (please note that the EOI window closes on the same day as the tender submission deadline).
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Capital House, ME13 8GD
Capital House Unit 1D Workshop, ME13 8GD
Chaucer Clinic, BN26 6QH
Churchill Centre, ME20 7NJ
Clover Street, ME4 4DT
College Road Clinic, CT9 2RT
Coxheath Clinic, ME17 4AH
Victoria Hospital, CT14 9UA
Dover Health Centre, CT16 1RH
Exchange House, CT3 4NH
Hawkhurst Cottage Hospital, TN18 4PU
Mildmay Court, CT11 8JX
Molehill Copse Clinic, ME15 7NB
Norman House, TN23 7SH
Queen Victoria Memorial hospital, CT6 6EB
Sevenoaks Hospital, TN13 3PG
Tonbridge Cottage Hospital, TN11 0NE
Trinity House, TN25 4AZ
Vicarage Lane Clinic, TN23 1NJ
Westcliffe House, CT20 1FH
two.2.4) Description of the procurement
KCHFT requires the provision of a professionally managed gritting, snow and ice clearance service to the premises listed in ANNEX B7 of the tender documents.
The Trust are looking for experienced Contractor.
The Contractor is to monitor the weather forecast on a daily basis from 1st October to 30th April and required to take their guidance via the MET Office Open Site service or other KCHFT approved system.
The Contractor will send a forecast for the week ahead each Friday to the named Facilities Manager and Head of Facilities by e-mail.
Where snow or heavy frost is forecast, the Contractor shall take reasonable preventative measures to maintain safe surfaces for pedestrian and vehicle users. All roads, car parks, pathways, entrances and other affected surface areas of the premises shall be free of snow and ice and kept in an anti-slip condition in accordance with the red line drawings in ANNEX B8. Particular care shall be taken during snow clearance not to damage KCHFT’s property. Snow clearance should start at 50mm .
The Contractor shall attend site to grit or provide snow clearance when an ORANGE or RED warning is issued by the MET Office or agreed system.
The Contractor will not grit more than twice within a 48 hour period.
The Contractor will attend site between 19:00 and 07:00 unless otherwise instructed by KCHFT.
You will need to express your interest by logging into the Proactis Portal - https://procontract.due-north.com under opportunity number DN657995 - this will then also enable you to have access to the full ITT documentation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The term of the contract is 3 years plus an additional 2 years possible extensions in tranches of 12 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 July 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
7 July 2023
Local time
12:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Kent Community Health NHS Foundation Trust
Trinity House, 110 - 120 Upper Pemberton,
Ashford
TN25 4AZ
Telephone
+44 7929837782
Country
United Kingdom