Section one: Contracting authority
one.1) Name and addresses
Key Housing Association
The Square, 70 Renton Street
Glasgow
G4 0HT
Telephone
+44 1413421890
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12503
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://www.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Lotted Gas Services and Reactive Repairs
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Gas Services and Reactive Repairs Contract to approximately 576 (gas) dwellings in the Southern and Central regions of Scotland and 65 in the Highlands of Scotland for The Associations in total (individual broken down below) as per the attached address lists but may include a wider geographical area in future. The contract may also include some Ad-Hoc Boiler and Full System Renewals as required.
The contract is offered in 2 lots as listed below, bidder can bid for any number of lots i.e. Lot 1 only or Lot 2 only or both Lots 1 & 2
Lot 1 – Southern and Central Scotland – 576 dwellings
Lot 2 – Highlands of Scotland – 65 dwellings
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Any combination
two.2) Description
two.2.1) Title
Southern and Central Scotland – 576 dwellings
Lot No
1
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 50531200 - Gas appliance maintenance services
two.2.3) Place of performance
NUTS codes
- UKM8 - West Central Scotland
- UKM95 - South Lanarkshire
- UKM93 - East Ayrshire and North Ayrshire mainland
- UKM94 - South Ayrshire
- UKM92 - Dumfries & Galloway
Main site or place of performance
As Address List
two.2.4) Description of the procurement
Gas Services and Reactive Repairs Contract to approximately 576 (gas) dwellings in the Southern and Central regions of Scotland and 65 in the Highlands of Scotland for The Associations in total (individual broken down below) as per the attached address lists but may include a wider geographical area in future. The contract may also include some Ad-Hoc Boiler and Full System Renewals as required.
The contract is offered in 2 lots as listed below, bidder can bid for any number of lots i.e. Lot 1 only or Lot 2 only or both Lots 1 & 2
Lot 1 – Southern and Central Scotland – 576 dwellings
KHA wishes to enter into Measured-Term Contract Agreements (MTCA) with an organisation/supplier who is suitably qualified and experienced in the provision of Gas Services and Reactive Repairs and Ad-hoc Boiler and Full System Renewal. The contract will be for a three (3) year period with the option to extend for multiple two (2) single one-year periods solely at The Clients discretion.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60%
Cost criterion - Name: Cost of Service / Weighting: 40%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract will be for a three (3) year period with the option to extend for multiple two (2) single one-year periods solely at The Clients discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Adhoc Boiler changes and associated works
Adhoc Full System renewal and associated works
Any other works in connection with heating systems
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All as per the ITT
two.2) Description
two.2.1) Title
Highlands of Scotland – 65 dwellings
Lot No
2
two.2.2) Additional CPV code(s)
- 50531200 - Gas appliance maintenance services
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
- UKM62 - Inverness & Nairn and Moray, Badenoch & Strathspey
Main site or place of performance
As Address List
two.2.4) Description of the procurement
Gas Services and Reactive Repairs Contract to approximately 576 (gas) dwellings in the Southern and Central regions of Scotland and 65 in the Highlands of Scotland for The Associations in total (individual broken down below) as per the attached address lists but may include a wider geographical area in future. The contract may also include some Ad-Hoc Boiler and Full System Renewals as required.
The contract is offered in 2 lots as listed below, bidder can bid for any number of lots i.e. Lot 1 only or Lot 2 only or both Lots 1 & 2
Lot 2 – Highlands of Scotland – 65 dwellings
The KHA wishes to enter into Measured-Term Contract Agreements (MTCA) with an organisation/supplier who is suitably qualified and experienced in the provision of Gas Services and Reactive Repairs and Ad-hoc Boiler and Full System Renewal. The contract will be for a three (3) year period with the option to extend for multiple two (2) single one-year periods solely at The Clients discretion.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60%
Cost criterion - Name: Cost of Service / Weighting: 40%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract will be for a three (3) year period with the option to extend for multiple two (2) single one-year periods solely at The Clients discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Adhoc Boiler changes and associated works
Adhoc Full System renewal and associated works
Any other works in connection with heating systems
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All as per the ITT
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
They must hold membership and accreditations with GasSafe and NICEIC or SELECT or Part ‘P’ or equivalent organisations.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
They must hold membership and accreditations with GasSafe and NICEIC or SELECT or Part ‘P’ or equivalent organisations.
three.2.2) Contract performance conditions
See KPIs in the tender pack
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
3 July 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
3 July 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: See ITT for details
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Please ensure that you read and understand the ITT and associated contract documents.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=734194.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
See Community Benefits clause and perform to be completed with the tender docs
(SC Ref:734194)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court and Justice of the Peace Court
1 Carlton Place
Glasgow
G5 9TW
Country
United Kingdom