Section one: Contracting authority
one.1) Name and addresses
University of Ulster
Block X Room X031, Cromore Road
Coleraine
BT52 1SA
Telephone
+44 2870123456
Country
United Kingdom
NUTS code
UKN - Northern Ireland
National registration number
NIC100166
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Fire Dampers Maintenance Services
Reference number
Project_26702
two.1.2) Main CPV code
- 50222100 - Repair and maintenance services of dampers
two.1.3) Type of contract
Services
two.1.4) Short description
Fire Dampers Maintenance Services
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £397,465.40
two.2) Description
two.2.2) Additional CPV code(s)
- 35111500 - Fire suppression system
- 45343000 - Fire-prevention installation works
- 50413200 - Repair and maintenance services of firefighting equipment
- 50700000 - Repair and maintenance services of building installations
- 51700000 - Installation services of fire protection equipment
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Contractor shall deliver Fire Damper Maintenance Services including:
• Planned Preventative Maintenance (PPM): annual inspection and testing of each Fire Damper; and reporting on the condition of each individual Fire Damper.
• The maintenance and annual certification of Fire Damper Control Panels.
• Remedial Repairs: where remedial actions are identified by the Contractor to address a noncompliant Fire Damper, the Contractor will submit a quotation for carrying out the repairs. Where agreed with the University, the Contractor will provide Remedial Repairs including parts and installation.
• Unscheduled Callouts: the Contractor may be required to respond to unscheduled call-outs where required.
In this Contract the term Fire Damper relates to both Curtain Fire Dampers and Motorised Smoke Fire Dampers (MSFDs).
Tenderers should note the University reserves the right to procure Remedial Repairs via stand-alone procurements outside this Contract where the following may apply:
1. The annual estimated annual value of the Remedial Repairs identified by the Contractor is £30,000 or greater; or
2. The Remedial Repairs identified by the Contractor require the Contractor to subcontract a building works subcontractor for structural works where required.
two.2.5) Award criteria
Quality criterion - Name: Methodology for PPM, Inspection, Testing and Reporting / Weighting: 12%
Quality criterion - Name: Methodology for Remedial Repairs / Weighting: 9%
Quality criterion - Name: Methodology for Health and Safety / Weighting: 6%
Quality criterion - Name: Resource Management / Weighting: 3%
Cost criterion - Name: Price / Weighting: 70%
two.2.11) Information about options
Options: Yes
Description of options
It is anticipated the contract will be for three (3) years initially, with an option to extend for any periods up to and including thirty six (36) months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The estimated total value stated above in Section II.1.7 includes the initial 3 year contract period and the option to extend the contract for any periods up to and including 36 months.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-006645
Section five. Award of contract
Title
Fire Dampers Maintenance Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 June 2022
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Harmony Fire Limited
Half Acre House Tintinhull Road, Chilthorne Domer, Somerset
Yeovil
BA22 8QX
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
National registration number
10427303
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £397,465.40
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Section six. Complementary information
six.3) Additional information
The estimated total value stated above in Section II.1.7 includes the initial 3 year contract period and the option to extend the contract for any periods up to and including 36 months.
The University cannot give any guarantee as to the future value or volume of business awarded through this contract. The University reserves the right to modify this contract, under Regulation 72(1)(a) of the Public Contract Regulations 2015, in events of higher or lower spend necessitated by unexpected occurrences.
six.4) Procedures for review
six.4.1) Review body
High Court of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JY
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The University incorporated a minimum 10 calendar days standstill period at the point information on award of the contract was communicated to tenderers. The standstill period provided time for tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).