Section one: Contracting authority
one.1) Name and addresses
Derby City Council
The Council House - Corporation Street
Derby
DE12FS
Country
United Kingdom
Region code
UKF11 - Derby
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
TD2206 - Elections and Electoral Registration Bulk Mailing and Printing Services
Reference number
TD2206
two.1.2) Main CPV code
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
two.1.3) Type of contract
Services
two.1.4) Short description
Derby City Council (the Council) is undertaking this procurement to establish a contract for Elections and Electoral Registration Bulk Mailing and Printing Services.
The procurement process adopted by the Council is based on the 'Open' tendering procedure as detailed in the Public Contracts Regulations 2015.
The contract period is 2 years; the contract is estimated to commence on 1st April 2025 and expire on 31st March 2027. There will be an option to extend the contract for 3 years in annual increments.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £272,500
two.2) Description
two.2.2) Additional CPV code(s)
- 22821000 - Electoral forms
two.2.3) Place of performance
NUTS codes
- UKF11 - Derby
two.2.4) Description of the procurement
Derby City Council (the Council) is undertaking this procurement to establish a contract for Elections and Electoral Registration Bulk Mailing and Printing Services.
The procurement process adopted by the Council is based on the 'Open' tendering procedure as detailed in the Public Contracts Regulations 2015.
The contract period is 2 years; the contract is estimated to commence on 1st April 2025 and expire on 31st March 2027.
There will be an option to extend the contract for 3 years in annual increments.
Please note suppliers wishing to express interest and obtain the documentation must do so by 12:00pm on Sunday 9th February 2025. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid.
The deadline for returns is 12:00pm on Monday 10th February 2025.
Documents are available at www.eastmidstenders.org
(https://www.eastmidstenders.org)
Please search for TD2206 or DN752918.
Please note: we will only accept expressions of interest through the e-tendering system
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.11) Information about options
Options: Yes
Description of options
There will be an option to extend the contract for 3 years in annual increments
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-000691
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
Contract No
TD2206
Title
TD2206 - Elections and Electoral Registration Bulk Mailing and Printing Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
11 March 2025
five.2.2) Information about tenders
Number of tenders received: 10
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
PRINT IMAGE NETWORK LIMITED
Image House, 10 Acorn Business Park, Heaton Lane
Stockport
SK4 1AS
Country
United Kingdom
NUTS code
- UKD35 - Greater Manchester South East
Companies House
04009079
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £272,500
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Derby City Council
The Council House, Corporation Street
Derby
DE1 2FS
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
Derby City Council
The Council House, Corporation Street
Derby
DE1 2FS
Country
United Kingdom