Section one: Contracting authority
one.1) Name and addresses
Glasgow City Council
Chief Executives Department, City Chambers, 40 John Street
Glasgow
G2 1DU
Telephone
+44 1412876442
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Supply and Delivery of Laboratory Equipment, Supplies and Consumables
Reference number
GCC005230CPU
two.1.2) Main CPV code
- 33696500 - Laboratory reagents
two.1.3) Type of contract
Supplies
two.1.4) Short description
The council is inviting suitably qualified and experienced Bidders to submit bids for the Supply and Delivery of Laboratory Equipment, Supplies and Consumables for the undernoted 5 lots:
Lot 1-Chemicals
Lot 2-Laboratory Supplies & Consumables
Lot 3-Instrumentation Consumables
Lot 4-Pipettes & Consumables
Lot 5-Pre-Prepared Media
two.1.5) Estimated total value
Value excluding VAT: £460,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Chemicals
Lot No
1
two.2.2) Additional CPV code(s)
- 33696500 - Laboratory reagents
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
Glasgow
two.2.4) Description of the procurement
The council is inviting suitably qualified and experienced Bidders to submit bids for the Supply and Delivery of Laboratory Equipment, Supplies and Consumables.
Lot 1 requirements are as follows:
The service required is the provision of analytical chemicals for use within a laboratory.
The laboratory analyses a range of sample types i.e. Water samples, Environmental samples, Food/Feeds and Consumer Goods.
The lot incorporates a wide variety of chemicals including varying grades and quantities required.
Chemicals includes all the general chemicals used within a laboratory environment. The quantities required will vary dependant on the consumable on offer e.g. Nitric acid will be supplied in quantities of 500ml to 2.5 litres with varying grades e.g. ANALAR (laboratory grade to 99.5% Purity).
two.2.5) Award criteria
Quality criterion - Name: Quality Control / Weighting: 10
Quality criterion - Name: Contingency Plans / Weighting: 7
Quality criterion - Name: Sustainability Waste / Recycling / Weighting: 2
Quality criterion - Name: Sustainability Hazardous materials / Weighting: 2
Quality criterion - Name: Sustainability Transportation / Deliveries / Weighting: 4
Quality criterion - Name: Fair Work First / Weighting: 5
Price - Weighting: 70
two.2.6) Estimated value
Value excluding VAT: £20,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The council will have the option to extend the contract for up to 12 months which will be exercised by the council serving notice on the supplier in accordance with the council’s Terms and Conditions.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015
two.2) Description
two.2.1) Title
Laboratory Supplies & Consumables
Lot No
2
two.2.2) Additional CPV code(s)
- 33793000 - Laboratory glassware
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
Glasgow
two.2.4) Description of the procurement
The service required is the provision of laboratory supplies and consumables for use within a laboratory.
The laboratory analyses a range of sample types i.e. Water samples, Environmental samples, Food/Feeds and Consumer Goods.
The lot incorporates a wide variety of general laboratory supplies and consumables.
Laboratory Supplies and Consumables covers all other consumables used within a laboratory environment that are not included within Lot 1: Chemicals, from weighing boats to pH meters.
These will be supplied in a variety of quantities from single units to packs of 100, dependant on the consumable being purchased.
two.2.5) Award criteria
Quality criterion - Name: Quality Control / Weighting: 10
Quality criterion - Name: Contingency Plans / Weighting: 7
Quality criterion - Name: Sustainability Waste / Recycling / Weighting: 2
Quality criterion - Name: Sustainability Hazardous materials / Weighting: 2
Quality criterion - Name: Sustainability Transportation / Deliveries / Weighting: 4
Quality criterion - Name: Fair Work First / Weighting: 5
Price - Weighting: 70
two.2.6) Estimated value
Value excluding VAT: £45,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The council will have the option to extend the contract for up to 12 months which will be exercised by the council serving notice on the supplier in accordance with the council’s Terms and Conditions.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015
two.2) Description
two.2.1) Title
Instrumentation Consumables
Lot No
3
two.2.2) Additional CPV code(s)
- 38000000 - Laboratory, optical and precision equipments (excl. glasses)
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
Glasgow
two.2.4) Description of the procurement
The service required is the provision of Instrumentation consumables for use within a laboratory. The laboratory analyses a range of sample types i.e. Water samples, Environmental samples, Food/Feeds and Consumer Goods. The lot incorporates consumables for a range of analytical techniques including (but not limited to) Gas Chromatography, Liquid Chromatography and Metals analysis.
Instrumentation consumables covers consumables used within Gas Chromatography, Liquid Chromatography, Inductively Coupled Plasma and other analytical techniques used within the laboratory.
two.2.5) Award criteria
Quality criterion - Name: Quality Control / Weighting: 10
Quality criterion - Name: Contingency Plans / Weighting: 7
Quality criterion - Name: Sustainability Waste / Recycling / Weighting: 2
Quality criterion - Name: Sustainability Hazardous materials / Weighting: 2
Quality criterion - Name: Sustainability Transportation / Deliveries / Weighting: 4
Quality criterion - Name: Fair Work First / Weighting: 5
Price - Weighting: 70
two.2.6) Estimated value
Value excluding VAT: £30,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The council will have the option to extend the contract for up to 12 months which will be exercised by the council serving notice on the supplier in accordance with the council’s Terms and Conditions.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015
two.2) Description
two.2.1) Title
Pipettes & Consumables
Lot No
4
two.2.2) Additional CPV code(s)
- 38437000 - Laboratory pipettes and accessories
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
Glasgow
two.2.4) Description of the procurement
The service required is the provision of pipettes and consumables for use within a laboratory. The laboratory analyses a range of sample types i.e. Water samples, Environmental samples, Food/Feeds and Consumer Goods. The lot incorporates pipettes and consumables from a variety of manufacturers and covering a wide range of volumes.
Pipettes & Consumables includes the purchase of pipettes, tips and filters associated with the operation of automatic pipettes.
two.2.5) Award criteria
Quality criterion - Name: Quality Control / Weighting: 10
Quality criterion - Name: Contingency Plans / Weighting: 7
Quality criterion - Name: Sustainability Waste / Recycling / Weighting: 2
Quality criterion - Name: Sustainability Hazardous materials / Weighting: 2
Quality criterion - Name: Sustainability Transportation / Deliveries / Weighting: 4
Quality criterion - Name: Fair Work First / Weighting: 5
Price - Weighting: 70
two.2.6) Estimated value
Value excluding VAT: £10,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The council will have the option to extend the contract for up to 12 months which will be exercised by the council serving notice on the supplier in accordance with the council’s Terms and Conditions.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015
two.2) Description
two.2.1) Title
Pre-Prepared Media
Lot No
5
two.2.2) Additional CPV code(s)
- 38437000 - Laboratory pipettes and accessories
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
Glasgow
two.2.4) Description of the procurement
The service required is the provision of pre-prepared media for use within a laboratory. The laboratory analyses a range of sample types i.e. Water and Food samples, using pre-prepared media for detection and enumeration of microorganisms.
Pre-prepared media includes pre-made media for use within a microbiology laboratory for the detection and enumeration of microorganisms.
two.2.5) Award criteria
Quality criterion - Name: Quality Control / Weighting: 10
Quality criterion - Name: Contingency Plans / Weighting: 7
Quality criterion - Name: Sustainability Waste / Recycling / Weighting: 2
Quality criterion - Name: Sustainability Hazardous materials / Weighting: 2
Quality criterion - Name: Sustainability Transportation / Deliveries / Weighting: 4
Quality criterion - Name: Fair Work First / Weighting: 5
Price - Weighting: 70
two.2.6) Estimated value
Value excluding VAT: £10,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The council will have the option to extend the contract for up to 12 months which will be exercised by the council serving notice on the supplier in accordance with the council’s Terms and Conditions.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
Glasgow City Council’s Insurance Requirements are:
Applicants shall take out and maintain, throughout the period of the Framework, Employer’s Liability insurance to the value of at least TEN MILLION POUNDS STERLING (10,000,000GBP) in respect of any one event and unlimited in the period.
Applicants shall take out and maintain, throughout the period of the Framework, Public Liability insurance to the value of at least FIVE MILLION POUNDS STERLING (5,000,000GBP) in respect of any one event and unlimited in the period.
Applicants shall take out and maintain, throughout the period of the Framework, Products Liability insurance to the value of at least FIVE MILLION POUNDS STERLING (5,000,000GBP) in respect of any one event and in the aggregate.
Applicants shall take out and maintain throughout the period of the Framework, at least statutory Motor insurance cover as per the Road Traffic Act 1988.
The above insurances shall be with an insurance company registered with Financial Conduct Authority (FCA) in the UK, or equivalent body for EU member states by the council and any organisation shall not sub-let or sub-contract any part of the commission unless the sub-contractor is similarly insured, unless the council agrees otherwise. It is the express responsibility of the lead organisation to ensure this is the case.
Should the Bidder not have the specified insurances at the time of tendering then, the Bidder must certify in their response to this ITT that the specified insurance will be obtained.
three.1.3) Technical and professional ability
List and brief description of selection criteria
Bidders are required to provide two relevant examples of your organisations recent experience (within the last 3 years) in the supply and delivery of laboratory equipment, consumables and supplies, similar in scale as specified in the Contract Notice and Section 4 of the Invitation to Tender (ITT) Document.
Please refer to the ITT Document for further details.
Minimum level(s) of standards possibly required
The weighting will be out of 100% with 50% attributed to each example.
Bidders must achieve the minimum threshold score of 60% overall over the two examples. Any Bidder who fails to achieve the minimum points score will be disqualified at this stage.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Key Performance Indicators will be listed under Section 4.13 of the ITT Document.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 June 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
17 June 2024
Local time
12:00pm
Place
Glasgow City Council, City Chambers, 40 John Street, Glasgow, G2 1DU
Information about authorised persons and opening procedure
Procurement Officer
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Estimated timing for further notices to be published:
27 months or up to 36 months depending on whether the partial or full 12 month extension is implemented.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Re SPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2 bidders must hold the certificates for Quality Control, Health and Safety
and Environmental Management Standards or comply with all the questions noted in SPD Section 4D.
Freedom of Information Act - Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of
this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI
Certificate contained in the Qualification Envelope within the PCS Tender portal (NB the council does not bind itself to withhold this
information). Applicants will be required to complete the FOI certificate at ITT stage.
Tenderers Amendments - Applicants must enter any clause, condition, amendment to specification or any other qualification they may wish
to make conditional to this offer. Applicants will be required to complete the tenderers amendment certificate contained in the Qualification
Envelope within the PCS tender portal (at ITT stage).
Prompt Payment - The successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council's
satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum
invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful
tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any. Applicants will
be required to complete the prompt payment certificate contained in the Qualification Envelope area within PCS Tender portal.
Non – Collusion - Applicants will be required to complete the Non-Collusion certificate contained in the Qualification Envelope area
within the tender portal.
Insurance Mandate - All successful suppliers will be required to sign an Insurance Mandate, which will be issued in conjunction with the
award letter authorising the Council to request copies of insurance documents from the supplier’s insurance provider. If the mandate is not
signed and returned the Council reserves the right to request copies of insurance certificates from bidders at any point during the contract
period. Terms and Conditions are located within the Buyers Attachments area of the tender portal.
Additional information pertaining to this contract notice is contained within the Invitation To Tender documents. Applicants must ensure
they read in line with this contract notice.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 26681. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Mandatory Community Benefits requirements as detailed within Section 5 of the ITT document.
(SC Ref:765432)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court and Justice of the Peace Court
PO Box 23 1 Carlton Place
Glasgow
G5 9DA
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Glasgow City Council ("the council") must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means he period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 ("The Regulations"). The Council is obliged to comply with the regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of: or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.