Section one: Contracting authority
one.1) Name and addresses
the Education Authority
40 Academy Street
Belfast
BT1 2NQ
Contact
caolan.vallelyeani.org.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
the Education Authority
40 Academy Street
Belfast
BT1 2NQ
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.2) Information about joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etendersni.gov.uk/epps
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etendersni.gov.uk/epps
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
TRN 22-002 - Regional Vehicle Maintenance
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
TRN 22-002 - Regional Vehicle Maintenance
two.1.5) Estimated total value
Value excluding VAT: £6,292,800
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
8
Maximum number of lots that may be awarded to one tenderer: 3
two.2) Description
two.2.1) Title
Lot 1 – Vehicle Maintenance and Repair - Dungannon.
Lot No
1
two.2.2) Additional CPV code(s)
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
- 50111110 - Vehicle-fleet-support services
- 50113000 - Repair and maintenance services of buses
- 50113200 - Bus maintenance services
- 50116000 - Maintenance and repair services related to specific parts of vehicles
- 50116100 - Electrical-system repair services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
TRN 22-002 - Regional Vehicle Maintenance
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £561,600
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The combined/overall value of the framework (Lots.. 1-8) over its 4-year period is estimated at £6,292,800 and while. not guaranteed; actual spend under this framework may exceed this. estimated value. In such a case the EA. reserves the right to. increase the estimated value to £9,439,200 without the need for a. further tender competition
two.2) Description
two.2.1) Title
Lot 2 – Vehicle Maintenance and Repair – Enniskillen.
Lot No
2
two.2.2) Additional CPV code(s)
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
- 50111110 - Vehicle-fleet-support services
- 50113000 - Repair and maintenance services of buses
- 50113200 - Bus maintenance services
- 50116000 - Maintenance and repair services related to specific parts of vehicles
- 50116100 - Electrical-system repair services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
TRN 22-002 - Regional Vehicle Maintenance
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £288,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The combined/overall value of the framework (Lots.. 1-8) over its 4-year period is estimated at £6,292,800 and while. not guaranteed; actual spend under this framework may exceed this. estimated value. In such a case the EA. reserves the right to. increase the estimated value to £9,439,200 without the need for a. further tender competition
two.2) Description
two.2.1) Title
Lot 3 – Vehicle Maintenance and Repair – Armagh and. Portadown
Lot No
3
two.2.2) Additional CPV code(s)
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
- 50111110 - Vehicle-fleet-support services
- 50113000 - Repair and maintenance services of buses
- 50113200 - Bus maintenance services
- 50116000 - Maintenance and repair services related to specific parts of vehicles
- 50116100 - Electrical-system repair services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
TRN 22-002 - Regional Vehicle Maintenance
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £475,200
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The combined/overall value of the framework (Lots.. 1-8) over its 4-year period is estimated at £6,292,800 and while. not guaranteed; actual spend under this framework may exceed this. estimated value. In such a case the EA. reserves the right to. increase the estimated value to £9,439,200 without the need for a. further tender competition
two.2) Description
two.2.1) Title
Lot 4 – Vehicle Maintenance and Repair – Coleraine and. Limavady
Lot No
4
two.2.2) Additional CPV code(s)
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
- 50111110 - Vehicle-fleet-support services
- 50113000 - Repair and maintenance services of buses
- 50113200 - Bus maintenance services
- 50116000 - Maintenance and repair services related to specific parts of vehicles
- 50116100 - Electrical-system repair services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
TRN 22-002 - Regional Vehicle Maintenance
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £374,400
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The combined/overall value of the framework (Lots.. 1-8) over its 4-year period is estimated at £6,292,800 and while. not guaranteed; actual spend under this framework may exceed this. estimated value. In such a case the EA. reserves the right to. increase the estimated value to £9,439,200 without the need for a. further tender competition
two.2) Description
two.2.1) Title
Lot 5 – Vehicle Maintenance and Repair – Dundonald,. Lisburn and Downpatrick
Lot No
5
two.2.2) Additional CPV code(s)
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
- 50111110 - Vehicle-fleet-support services
- 50113000 - Repair and maintenance services of buses
- 50113200 - Bus maintenance services
- 50116000 - Maintenance and repair services related to specific parts of vehicles
- 50116100 - Electrical-system repair services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
TRN 22-002 - Regional Vehicle Maintenance
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,908,800
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The combined/overall value of the framework (Lots.. 1-8) over its 4-year period is estimated at £6,292,800 and while. not guaranteed; actual spend under this framework may exceed this. estimated value. In such a case the EA. reserves the right to. increase the estimated value to £9,439,200 without the need for a. further tender competition
two.2) Description
two.2.1) Title
Lot 6 – Vehicle Maintenance and Repair – Omagh.
Lot No
6
two.2.2) Additional CPV code(s)
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
- 50111110 - Vehicle-fleet-support services
- 50113000 - Repair and maintenance services of buses
- 50113200 - Bus maintenance services
- 50116000 - Maintenance and repair services related to specific parts of vehicles
- 50116100 - Electrical-system repair services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
TRN 22-002 - Regional Vehicle Maintenance
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £288,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The combined/overall value of the framework (Lots.. 1-8) over its 4-year period is estimated at £6,292,800 and while. not guaranteed; actual spend under this framework may exceed this. estimated value. In such a case the EA. reserves the right to. increase the estimated value to £9,439,200 without the need for a. further tender competition
two.2) Description
two.2.1) Title
Lot 7 – Vehicle Maintenance and Repair – Belfast.
Lot No
7
two.2.2) Additional CPV code(s)
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
- 50111110 - Vehicle-fleet-support services
- 50113000 - Repair and maintenance services of buses
- 50113200 - Bus maintenance services
- 50116000 - Maintenance and repair services related to specific parts of vehicles
- 50116100 - Electrical-system repair services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
TRN 22-002 - Regional Vehicle Maintenance
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £835,200
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The combined/overall value of the framework (Lots.. 1-8) over its 4-year period is estimated at £6,292,800 and while. not guaranteed; actual spend under this framework may exceed this. estimated value. In such a case the EA. reserves the right to. increase the estimated value to £9,439,200 without the need for a. further tender competition
two.2) Description
two.2.1) Title
Lot 8 – Vehicle Maintenance and Repair – Greater Belfast.
Lot No
8
two.2.2) Additional CPV code(s)
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
- 50111110 - Vehicle-fleet-support services
- 50113000 - Repair and maintenance services of buses
- 50113200 - Bus maintenance services
- 50116000 - Maintenance and repair services related to specific parts of vehicles
- 50116100 - Electrical-system repair services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
TRN 22-002 - Regional Vehicle Maintenance
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £561,600
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The combined/overall value of the framework (Lots.. 1-8) over its 4-year period is estimated at £6,292,800 and while. not guaranteed; actual spend under this framework may exceed this. estimated value. In such a case the EA. reserves the right to. increase the estimated value to £9,439,200 without the need for a. further tender competition
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 8
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
29 June 2023
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 27 September 2023
four.2.7) Conditions for opening of tenders
Date
29 June 2023
Local time
3:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Education Authority
Belfast
Country
United Kingdom