Section one: Contracting authority/entity
one.1) Name and addresses
Solihull Metropolitan Borough Council
Council House, Manor Square
Solihull
B913QB
Contact
Corporate Procurement Service
procurementteam@solihull.gov.uk
Telephone
+44 1217048150
Country
United Kingdom
NUTS code
UKG32 - Solihull
Internet address(es)
Main address
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SOL - Disaster Recovery - Modification
Reference number
CONTRACT - 00015400
two.1.2) Main CPV code
- 72251000 - Disaster recovery services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG32 - Solihull
two.2.4) Description of the procurement at the time of conclusion of the contract:
Contract awarded for an ICT Disaster Recovery solution to provide resilience for key systems and applications. The solution enables the recovery of HP and Sun Servers (and the appropriate data related to them) from a Netbackup based disc and tape backup system. The Backups are taken over private Ethernet connection from the Council's Data Centre to storage on the supplier's site.
The supplier currently provides these services to the authority under a contract due to expire on 31 July 2022.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
12
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2017/S 159-328952
Section five. Award of contract/concession
Contract No
CONTRACT - 00015400
Title
SOL - Disaster Recovery
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
25 July 2017
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Adam Continuity a division of Centerprise International
Basingstoke
RG24 8GQ
Country
United Kingdom
NUTS code
- UKJ37 - North Hampshire
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £331,548
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court, Royal Court
London
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 72251000 - Disaster recovery services
seven.1.3) Place of performance
NUTS code
- UKG32 - Solihull
seven.1.4) Description of the procurement:
The contract is for the extension of an existing ICT Disaster Recovery solution which provides resilience for key systems and applications. The solution enables the recovery of HP servers (and the appropriate data related to them) from a Netbackup based disc and tape backup system. The Backups are taken over private Ethernet connection from the Council's Data Centre to storage on the supplier's site.
The contract to fulfil the requirement described above commenced on 1 August 2017. The contract provided for an initial 2 year term with an option to extend for TWO further 1 Year periods. The options to extend have been exercised and the contract was due to expire on 31 July 2021. A further 12 months extension was agreed utilising PPN notice 01/20, therefore the current agreement is due to expire on 31 July 2022.
This notice confirms that an extension of 12 months until 31 July 2023 has become necessary due to the impact of COVID 19 upon the future delivery of ICT services at the Authority. We can confirm that the specification, pricing and terms and conditions of the original agreement will not be altered, with the sole modification being the change to contract duration (to be charged at existing contract rates).
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 August 2022
End date
31 July 2023
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£493,360
seven.1.7) Name and address of the contractor/concessionaire
Adam Continuity a division of Centerprise International
Basingstoke
Country
United Kingdom
NUTS code
- UKJ37 - North Hampshire
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The modification is limited to extending the contract duration for a further 12 months using the existing annual contract pricing.
The service specification, terms and conditions of contract, service level agreement and annual charge rates have not been modified. Therefore the modification of the contract is not deemed to be substantial, as defined in Regulation 72.1 (8).
In accordance with Regulation 72.1 (c) the modification of the contract shall not exceed 50% of the value of the original contract.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The need for this modification has been brought about by circumstances which a diligent contracting authority could not have foreseen. Solihull MBC (SMBC) could not have reasonably foreseen the occurrence of the COVID-19 Pandemic and its resulting impacts upon service delivery, ICT infrastructure needs and strategy. Outside of these unforeseen circumstances SMBC would have followed a more evolutionary approach to modifying our systems and ways of working, which would have resulted in the ability to clearly define our future disaster recovery needs. Due to the rapid change caused by unforeseen circumstances, SMBC has needed to respond with a similarly revolutionary shift in ways of working to sustain service delivery in a massively transformed environment.
The proposed modification does not alter the overall nature of the contract as the only element of the contract to be changed is the duration. The service specification, terms and conditions of contract, service level agreement and annual charge rates have not been modified.
The increase in duration would not cause the overall price to exceed 50% of the value of the original contract.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £412,360
Total contract value after the modifications
Value excluding VAT: £493,360