Section one: Contracting authority
one.1) Name and addresses
The Northern Ireland Courts and Tribunals Service
c/o CPD, 303 Airport Road West
BELFAST
BT3 9ED
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://www.justice-ni.gov.uk/topics/courts-and-tribunals
Buyer's address
https://www.finance-ni.gov.uk/topics/procurement
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etendersni.gov.uk/epps
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ID 4556539 - DoJ - NICTS - Provision of Removal Services for Enforcement of Judgements Office (EJO)
two.1.2) Main CPV code
- 63120000 - Storage and warehousing services
two.1.3) Type of contract
Services
two.1.4) Short description
The Enforcement of Judgements Office (EJO) is a branch of the Northern Ireland Courts and Tribunals Service (NICTS) which is an agency of the Northern Ireland Department of Justice (DoJ).The EJO is the statutory body in the jurisdiction of Northern Ireland for the enforcement of Civil Court judgments in respect of money, goods, property and land. The EJO has a number of statutory officers who are appointed to carry out its obligations, namely a Chief Enforcement Officer, his Deputy and a number of staff who are appointed as Enforcement Officers. Enforcement Officers will be the primary persons who will take forward the obligations on behalf of the EJO. In carrying out the obligations the EJO require the services of a removal company. It is anticipated that the contract will commence on 01 October 2023 and will run for an initial period of five (5) years with the option of a two (2) year extension. Please see the Specification for full details of requirements.
two.1.5) Estimated total value
Value excluding VAT: £1,900,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 63121000 - Storage and retrieval services
- 63122000 - Warehousing services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Enforcement of Judgements Office (EJO) is a branch of the Northern Ireland Courts and Tribunals Service (NICTS) which is an agency of the Northern Ireland Department of Justice (DoJ).The EJO is the statutory body in the jurisdiction of Northern Ireland for the enforcement of Civil Court judgments in respect of money, goods, property and land. The EJO has a number of statutory officers who are appointed to carry out its obligations, namely a Chief Enforcement Officer, his Deputy and a number of staff who are appointed as Enforcement Officers. Enforcement Officers will be the primary persons who will take forward the obligations on behalf of the EJO. In carrying out the obligations the EJO require the services of a removal company. It is anticipated that the contract will commence on 01 October 2023 and will run for an initial period of five (5) years with the option of a two (2) year extension. Please see the Specification for full details of requirements.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,900,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contract is for an initial period of five (5) years with the option of a two (2) year extension.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
3 July 2023
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 1 October 2023
four.2.7) Conditions for opening of tenders
Date
3 July 2023
Local time
3:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The estimated contract values are broad estimates only, include additional quantum for unforeseen demand and to future proof for additional potential users. The estimates are not deemed to be a condition of contract nor a guarantee of minimum demand or uptake. No compensation will be payable to a contractor should the actual demand be less than that stated. Contract monitoring: the successful Contractor's performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a Contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of written warning and notice of unsatisfactory performance, and this contract may be terminated. The issue of a notice of written warning and notice of unsatisfactory performance will result in the Contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of up to 3 years from the date of issue of the notice. The authority expressly reserves the rights: (i) not to award any contract as a result of the procurement process commenced by publication of this notice; (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; (iii) to award a contracts in respect of any part(s) of the services covered by this notice and (iv) to award contract(s) in stages. And under no circumstances will the authority be liable for any costs incurred by Candidates.
six.4) Procedures for review
six.4.1) Review body
The UK does not have any special review body with responsibility for appeal/ mediation procedures in public procurement competitions. Instead, any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the Regulations.
The UK does not have any special review body with responsibility for appeal/mediation procedures
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
CPD will comply with the Public Contracts Regulations 2015 (as amended) and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.