Tender

Provision of Families First Services in Newport

  • Newport City Council

F21: Social and other specific services – public contracts (contract notice)

Notice identifier: 2022/S 000-015492

Procurement identifier (OCID): ocds-h6vhtk-03432a

Published 6 June 2022, 12:48pm



Section one: Contracting authority

one.1) Name and addresses

Newport City Council

Civic Centre

Newport

NP20 4UR

Contact

Joanne James

Email

procurement@newport.gov.uk

Telephone

+44 1633656656

Country

United Kingdom

NUTS code

UKL21 - Monmouthshire and Newport

Internet address(es)

Main address

https://www.newport.gov.uk

Buyer's address

https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0273

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://etenderwales.bravosolution.co.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://etenderwales.bravosolution.co.uk/

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

https://etenderwales.bravosolution.co.uk

one.4) Type of the contracting authority

Regional or local authority

one.5) Main activity

General public services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Provision of Families First Services in Newport

Reference number

NCC-2021-166

two.1.2) Main CPV code

  • 85300000 - Social work and related services

two.1.3) Type of contract

Services

two.1.4) Short description

Newport City Council invites expressions of interest for the provision of Families First Services in Newport.

There are four lots:

- Lot 1 – Key Stage 2 (age 7-11)

- Lot 2 – Key Stage 3 (age 11-14)

- Lot 3 – Key Stage 4 (age 14-16) & Young People (age 16-24)

- Lot 4 – Disability theme

The services will be procured in accordance with PCR 2015 Social & Other Specific Services Regime and the procedure used will be competitive procedure with negotiation.

The contract will be for a 2 year period with a possible extension of 3 years & 3 months on an annual basis, with the last extension being 1 year & 3 months.

two.1.5) Estimated total value

Value excluding VAT: £3,237,891

two.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum number of lots
4

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

The Lots can be awarded individually, or in groups of 2, 3 or 4.

two.2) Description

two.2.1) Title

Key Stage 2 (age 7-11)

Lot No

1

two.2.2) Additional CPV code(s)

  • 85300000 - Social work and related services

two.2.3) Place of performance

NUTS codes
  • UKL21 - Monmouthshire and Newport

two.2.4) Description of the procurement

Providers or Consortia must provide a service that enhances and complements, but does not duplicate the services already offered by the contracting authority. Providers in their bid must:

a) Identify a vision, strategy and plan

b) Consider the population needs

c) Identify resources that will provide support for children and young people

d) Identify any gaps in workforce and how this will be mitigated (workforce planning)

e) Explain how they will work in partnership with other organisations

f) Outline how the project will be managed

g) Outline plans for engaging with the community

h) Deliver quality services

i) Use evidence-based interventions

j) Outline information governance policies/procedures

k) Explain how information will be provided to families

l) Demonstrate effectiveness of interventions

m) Engage children and young people in the project design and implementation

n) Gather the views of children and young people during and post-intervention

o) Highlight how children and young people will access provision

p) Outline how the service will meet the diverse needs of Newport and Welsh language requirements

q) Carry out local evaluation

More detail of the requirement can be found in the specification within PQQ_33297 that can be accessed via etenderwales.

two.2.6) Estimated value

Value excluding VAT: £475,078

two.2.7) Duration of the contract or the framework agreement

Duration in months

63

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2.14) Additional information

The value detailed within 11.2.6 includes the possible extension of 3 years & 3 months.

two.2) Description

two.2.1) Title

Key Stage 3 (age 11-14)

Lot No

2

two.2.2) Additional CPV code(s)

  • 85300000 - Social work and related services
  • 85000000 - Health and social work services

two.2.3) Place of performance

NUTS codes
  • UKL21 - Monmouthshire and Newport

two.2.4) Description of the procurement

Providers or Consortia must provide a service that enhances and complements, but does not duplicate the services already offered by the contracting authority. Providers/Consortiums in their bid must:

a) Identify a vision, strategy and plan

b) Consider the population needs

c) Identify resources that will provide support for children and young people

d) Identify any gaps in workforce and how this will be mitigated (workforce planning)

e) Explain how they will work in partnership with other organisations

f) Outline how the project will be managed

g) Outline plans for engaging with the community

h) Deliver quality services

i) Use evidence-based interventions

j) Outline information governance policies/procedures

k) Explain how information will be provided to families

l) Demonstrate effectiveness of interventions

m) Engage children and young people in the project design and implementation

n) Gather the views of children and young people during and post-intervention

o) Highlight how children and young people will access provision

p) Outline how the service will meet the diverse needs of Newport and Welsh language requirements

q) Carry out local evaluation

More detail of the requirement can be found in the specification within PQQ_33297 that can be accessed via etenderwales.

two.2.6) Estimated value

Value excluding VAT: £376,892

two.2.7) Duration of the contract or the framework agreement

Duration in months

63

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2.14) Additional information

The value detailed within 11.2.6 includes the possible extension of 3 years & 3 months.

two.2) Description

two.2.1) Title

Key Stage 4 (Age 14-16) & Young People (Age 16 - 24)

Lot No

3

two.2.2) Additional CPV code(s)

  • 85300000 - Social work and related services
  • 85000000 - Health and social work services

two.2.3) Place of performance

NUTS codes
  • UKL21 - Monmouthshire and Newport

two.2.4) Description of the procurement

Providers or Consortia must provide a service that enhances and complements, but does not duplicate the services already offered by the contracting authority. Providers/Consortiums in their bid must:

a) Identify a vision, strategy and plan

b) Consider the population needs

c) Identify resources that will provide support for children and young people

d) Identify any gaps in workforce and how this will be mitigated (workforce planning)

e) Explain how they will work in partnership with other organisations

f) Outline how the project will be managed

g) Outline plans for engaging with the community

h) Deliver quality services

i) Use evidence-based interventions

j) Outline information governance policies/procedures

k) Explain how information will be provided to families

l) Demonstrate effectiveness of interventions

m) Engage children and young people in the project design and implementation

n) Gather the views of children and young people during and post-intervention

o) Highlight how children and young people will access provision

p) Outline how the service will meet the diverse needs of Newport and Welsh language requirements

q) Carry out local evaluation

More detail of the requirement can be found in the specification within PQQ_33297 that can be accessed via etenderwales.

two.2.6) Estimated value

Value excluding VAT: £1,330,194

two.2.7) Duration of the contract or the framework agreement

Duration in months

63

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2.14) Additional information

The value detailed within 11.2.6 includes the possible extension of 3 years & 3 months.

two.2) Description

two.2.1) Title

Disability Theme

Lot No

4

two.2.2) Additional CPV code(s)

  • 85300000 - Social work and related services
  • 85000000 - Health and social work services

two.2.3) Place of performance

NUTS codes
  • UKL21 - Monmouthshire and Newport

two.2.4) Description of the procurement

Providers or Consortia must provide a service that enhances and complements, but does not duplicate the services already offered by the contracting authority. Providers/Consortiums in their bid must:

a) Identify a vision, strategy and plan

b) Consider the population needs

c) Identify resources that will provide support for children and young people

d) Identify any gaps in workforce and how this will be mitigated (workforce planning)

e) Explain how they will work in partnership with other organisations

f) Outline how the project will be managed

g) Outline plans for engaging with the community

h) Deliver quality services

i) Use evidence-based interventions

j) Outline information governance policies/procedures

k) Explain how information will be provided to families

l) Demonstrate effectiveness of interventions

m) Engage children and young people in the project design and implementation

n) Gather the views of children and young people during and post-intervention

o) Highlight how children and young people will access provision

p) Outline how the service will meet the diverse needs of Newport and Welsh language requirements

q) Carry out local evaluation

More detail of the requirement can be found in the specification within PQQ_33297 that can be accessed via etenderwales.

two.2.6) Estimated value

Value excluding VAT: £1,055,728

two.2.7) Duration of the contract or the framework agreement

Duration in months

63

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2.14) Additional information

The value detailed in II.2.6 includes the possible extension period 0f 3 years & 3 months.


Section four. Procedure

four.1) Description

four.1.1) Form of procedure

Restricted procedure

four.1.11) Main features of the award procedure

See the tender documents

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

6 July 2022

Local time

12:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English


Section six. Complementary information

six.3) Additional information

1. Register your company on the etenderwales portal (this is only required once)

- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

- Click the “Suppliers register here” link

- Agree to the terms and conditions and click “continue”

- Enter your correct business and user details

- Note the username you chose and click “Save” when complete

- You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the Project

- Login to the portal with the username/password

- Click the “PQQs Open to All Suppliers” link. (These are Pre-Qualification Questionnaires open to any registered supplier)

- Click on the relevant PQQ (PQQ_33297) to access the content.

- Click the “Express Interest” button in the “Actions” box on the page.

- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)

- Click on the PQQ code to access the content

3. Responding to the tender

- You can now choose to “Create Response” or “Decline to Respond” (please give a reason if declining)

- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification

- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ.

- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

If you require any further assistance use the online help, or the Bravo Solution help desk is available Mon – Fri (8am – 6pm) on:

- email: help@bravosolution.co.uk

- Phone: 0800 368 4850

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=121884

(WA Ref:121884)

The buyer considers that this contract is suitable for consortia.

six.4) Procedures for review

six.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

Telephone

+44 2079477501

Country

United Kingdom